Meeting Minutes

BCA board Meeting Minutes

The Bridgetown Community Association meets at 7:00 PM on the first Monday of every month.
If the first Monday of the Month is a holiday, the meeting will take place on the second Monday of the Month.
Below are the minutes from recent meetings.
Copies of the meeting minutes are also available at the Community Center.

Bridgetown Community Association
Board Meeting
October 7, 2024

Business was conducted, but minutes are pending approval at the next routine board meeting with a quorum.

Bridgetown Community Association
Board Meeting
September 9, 2024

Business was conducted, but minutes are pending approval at the next routine board meeting with a quorum.

Bridgetown Community Association
Special Board Meeting
August 19, 2024

Bridgetown Community Association
Board Meeting
August 5, 2024

Bridgetown Community Association
Board Meeting
July 1, 2024

A quorum was not present so no official business could be conducted.

Bridgetown Community Association
Board Meeting
March, 2024
A quorum was not present so no official business could be conducted.

Bridgetown Community Association
Board Meeting
January 8, 2024

A quorum was not present so no official business could be conducted.

Bridgetown Community Association
Board Meeting
February 6, 2023

Present: Daniel, Sam, Sam, Jennifer, Kendra, Christie
A quorum was not present.

Open: 7:05 p.m.
Close: 7:33 p.m.

-Lot 348 - Read a thank you letter regarding the ice storm and the efforts to promptly remove a park tree off their deck as well as requesting help to remove additional BCA trees. See letter.
-Lot 240 - Additional lake information is being emailed.
-Lot 7 & 8 - Victoria Cove, professional truck blocking cove, Daniel stated that the owner is looking for another spot (the 1st one fell through). Daniel will be speaking with the owner after the meeting. Maybe a code enforcement issue (likely is)

Daniel introduced himself as the new president.

Bridgetown Community Association
Board Meeting
January 9, 2023

The meeting was called to order by President Lee Germany at 7:05 p.m.
Members present were Daniel Beckham, Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Sam Deveraux, Lauren Germany, Lee Germany, and Stephanie Herrada. A quorum (minimum of 7) was present.

Committee Reports (as of the beginning of the meeting):

Security (Sam Deveraux): Be careful when you are out and about.
Finance (Landon Finney): As of today, we had a significant amount of deposits in first 9 days
Community Center (Lauren Germany): We have volunteers and rental are picking up. Dues are going much more smoothly than last year.
Welcome (Stephanie Herrada): Visited three in November and three in December. THere are two active.
ACC Approvals (Sam Barclay): There have been a couple visited and a couple to visit. Most are fences.
ACC Violations (Jennifer Carlini): No reported last month.
Recreation (Vicki Bari & Lauren Germany ): Santa was a hit. There was a good crowd of kids.
Lakes (Daniel Beckham): Everything is good with lakes. Spillways need to be cleaned up more. Daniel Beckham asked about replacing the sign by the lake. Vicki Bari is going to get a price from the information that Daniel Beckham is going to provide. A discussion over putting an additional sign at the Community Center; however, it was determined by general census that it would be too busy/too many signs. Daniel Beckham recommended doing the electroshock report to gauge the health of the lake sometime in March.
1. Daniel Beckham made a motion to conduct an electroshock report and any appropriate fertilizer not to exceed $3,000. Sam Barclay seconded. Motion passed unanimously.
MUDD (vacant): Nothing to report.
Parks (Daniel Beckham): There is some maintenance to do on the swings at the playground on Okeechobee Park. There are some concerns about horseplay on ATVs on BCA property. A discussion of a log chain fence was had. Nothing to report which is good.
Communications (Christie Barclay): No report.

Old Business:

BBQ Contest: A discussion was had regarding the BBQ Contest (Smoke on the Levee) that was postponed from Fall 2022. May 6, 2022 was the final decision.

New Business:

Motion to Remove: Lauren Germany moved to remove Landon FInney from the board. Daniel Beckham seconded.
1. Roll Call Vote
  1. Yes: Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Sam Deveraux, Lauren Germany, Lee Germany, and Stephanie Herrada
  2. No: None
Lake Committee Report
Executive Board Assignment
1. President: Daniel - Sam Dev, Jennifer - Roll yes
2. Vice President: Sam B - Kendra/1st/Vicki 2nd - Roll yes
3. Treasurer: Vicki Bari - Lauren 1st/Daniel 2nd - Roll call - yes
4. Secretary: Kendra - Vicki 1st, Jennifer - Roll call - yes
Committee Assignments
1. See paperwork
2. All committees need to think about their budget prior to the next meeting.

Residents’ Comments:

A resident asked about putting a building in backyard.
Lake dredging committee report - Attached at the end of the minutes.
1. Purchase and rental? Per Lee Germany
HOA fees - pending lakes plan per Lauren Germany
A resident question about seawall - do it prior or post dredging

The next Board Meeting will be Monday, February 6, 2023, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 29, 2023, at 2:00 p.m.

The meeting was adjourned at 8:11 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary
Residents of Bridgetown that border Sunset Lake, have become concerned about the amount of silt that has settled in all the inlets of the lake, from the amount of runoff from the surrounding areas. The silt has nearly closed off the inlet on the west end of Sunset Lake causing localized flooding. To alleviate the possibility of houses being flooded this needs to be addressed soon. I was asked to research possible solutions and have gathered the following information for the board.

Lake Dredging Notes: 09 Jan 2023
#1:
Geoform International.
POC: Sam Minnich (913)-244-4195
WEBSITE: https://geoforminternational.com/products/dino6/
Custom Dredge manufacturer. (Barge style)
Suggested that a Dino 6 may be perfect for the inlets and coves that need dredging. The Dino 6 will dredge down to 13 ft. pump pushes 1000GPM for 1000 ft. They do not have dredging services available, however they do both rent and sell dredges.
Purchase cost: $150,000 – $160,000.
Rental cost: $15,000 per month, + Security Deposit ($10,000) and training
Training: Training consists of 3 days of onsite training (here) for the individuals that will run the dredge, the training cost is $500.00 per day plus expenses.
He stated that draining of the lakes is not recommended, as it is very invasive and can escalate costs rapidly.
He also sent an email with contact information for 4 other companies in the “region” that do provide dredging services.

The four dredging companies he sent me contact information for were:
Hazmat Services, Texarkana, Arkansas
Denali Water Solutions, Russelville, Arkansas
Muck Miners, Kirkwood, Missouri
Eagle Dynamic Services, Rome Georgia

  I have not contacted Denali Water Solutions or Eagle Dynamic Services as of Jan. 10, 2023.

Contact made:
Hazmat Services
POC: Stan Coffey (870)-330-4535

Stan stated that they no longer do dredging services, however they do have a barge dredge for sale (Dino 6, I believe) they are asking $120,000 for the dredge. I am still waiting for more details on the equipment.

Contact made:
Muck Miners
POC: Jason (didn’t catch last name) (636)-346-5270
Although Jason did say that we were outside of his area / region, we talked for almost an hour about dredging operations and various aspects of the process. Some of the take-aways from that conversation were the following.
He reiterated what Mr. Minnich said, Draining the lake is not recommended for the same reasons, cost escalation, possible further harm or damage to seawalls, docks, cost, time consuming, and invasive.
He covered different aspects of the operation regarding disposal of the silt. Disposal can be through.

Geobags; these are a type of mesh bag that sits on the shore where the material is pumped too. It filters the silt and allows the water to flow back into the lake. These bags stay in place until the material is dry, at which time the bag is cut open and the material is loaded into dump truck and hauled off.
Sediment pond: same basic idea as a geobag, but instead it is pumped into an area to dry, then loaded out.
Pumped into deeper water; He stated that while this does not seem like a viable option, it is an economical way to “dispose” of the material. He equated the process to a bag of potato chips,
- If you take the contents of a bag of chips and pulverize the chips into dust, then put the dust back into the bag, the chips that once filled the bag will now only take up about 10% of the space.

This is what happens with the sediment, once it is redispersed into the deeper water it will be spread out over a greater area, thereby not raising the bottom by much.
He went on to say that we need to first decide upon the scope of the work to be done, i.e., inlets and coves, entire lake. The next step would be to do a survey by taking measurements of the lake, both water depth and sediment depth. This number will give us an estimate of how much sediment there is and how much there is to remove. If he were able to do the work for us, he said with that information (the depth and sediment readings) he could give us a fairly accurate cost for the scope of work we provide. If his company were to do the lake survey, they would use sonar, and depth finders to establish a picture of the lakebed to know precisely what will be encountered, and that the survey would be between $30,000 - $40,000 beyond the cost of the actual dredging operation.
While we were talking, he did look on Google Earth at the lake and said that it should cost about $100,000 to do the entire lake. If the scope of work is just coves and inlets, the figure should be in the area of $30,000 to $40,000.
He further went on to say that he has done work for communities in his area, where they have given him the scope of work needed, and a set amount of money, and requested that he does what can be accomplished with this amount of money. One of the last points he mentioned was that once the survey is done, and the scope decided upon, he suggested that the HOA either take out a loan or use a special assessment to raise the money required to pay for the dredging. Attempting to wait to raise/save the money through normal channels would lead to the cost of work escalating faster then we could save to have it done, but that if a special assessment be used that it is used community-wide since everyone in the community has access to the lake, whether they use it or not.

For us to survey the lake, to measure the depth of silt would require a boat with a depth finder and a section of PVC tubing.

Contact made:
SOLitude Lake Management
POC: Brendon Donnelly (770)-896-6861
SOLitude Lake Management is based in Jackson Mississippi and has dredging capability in the region. I talked with Brendon quite extensively about the situation we are facing and discussed what some of the other companies have discussed with me. Draining the lake was not a good option and he felt that hydraulic dredging was the viable option. He did say the spoils from the dredging operation will need to be addressed and suggested that the Geo-bags that also dewater the silt were probably the best option as they trap the silt and sediment in the bags and allow water to flow through the bag and back into the water.
Another point he made was that the area where the sediment bags are placed needs to be relatively flat to prevent the Geobags from moving under the weight of the silt and sediment flowing into them. It might be the case that a built-up area may be needed. While pumping the silt the system they use will pump 1000 foot without additional pumps. If the case is needed to push the spoils further, then additional equipment would be needed, and the cost would rise.
With all that we discussed, he agreed that the best approach if the HOA could not afford to do the entire lake that doing the work in pieces is the best approach. Towards the end of the conversation, he did say that for 50,000 dollars he would be able to do 3 or 4 days of dredging depending upon the scope of work we set.
But he did say that a survey of the lake needs to be done, either by us, or they will do it at an additional cost. One point that he did state was that, if they do the survey, when they are complete, we will have a 3D map of what the entire bottom of the lake looks like.

In conclusion, all the companies that I contacted were in agreement that draining the lake is not a good solution, and that Hydraulic dredging is the way to go.

Patrick O’Connell

Bridgetown Community Association
Board Meeting
December 5, 2022

Due to a lack of quorum, the month’s meeting was canceled.

Bridgetown Community Association
Board Meeting
October 3, 2022

The meeting was called to order by President Lee Germany at 7:07 p.m.
Members present were Lee Germany, Kendra DeVaughn, Vicki Bari, Daniel Beckham, Jennifer Carlini, Sam Deveraux, Lauren Germany, and Stephanie Herrada. A quorum (minimum of 7) was present.

Committee Reports (as of the beginning of the meeting):

Security (Sam Deveraux): Nothing to report
Finance (Landon Finney): Liens have been updated including 2 who were getting ready to sell. A significant amount of money from old liens have been closed.
Community Center (Lauren Germany): Rentals are up and need more volunteers
Welcome (Stephanie Herrada): No report
ACC Approvals (Sam Barclay): No report
ACC Violations (Jennifer Carlini): Nothing to report
Recreation (Vicki Bari & Lauren Germany ): Octoberfest is coming along well
Lakes (Daniel Beckham): Last fertilizer out and more lime going out. Lakes are looking good. The spillways need to be cleaned out.
MUDD (vacant): No report given.
Parks (Daniel Beckham): Nothing to report which is good.
Communications (Christie Barclay): No report

Old Business:

Steps: First bid was $62,000. A second bid was sent in for $13,000. The third bid of $6,900 includes 45 feet of steps, pressure-treated pine, 4”x4”, and concrete with 2x12” runner and 48” wide.
1. Motion: Daniel Beckham moved to accept the third bid. Sam Deveraux seconded.
  1. Approve: Kendra DeVaughn, Vicki Bari, Daniel Beckham, Jennifer Carlini, Sam Deveraux, Lauren Germany
Community Center Exterior Maintenance: One bid was submitted and needs an additional two bids. Tabled pending additional bids.

New Business:

BBQ Contest: 2nd week of November with 10/31/2022 with judging inside the community center if the weather is poor.

Residents’ Comments:

Lot 222 had significant concerns regarding Sunset Cove filling. Items discussed during this extensive conversation included that the lake fund is not exclusive to dredging, currently, the cost of surveying the lake to see what is needed would be $100,000, and all lake residents would have to sign a harmless agreement or replace their seawall prior to dredging. It would cost about $1,500 per home for dredging as a special assessment. Lot 221 concurred with the original concerns.
1. The origin of the current issue is the silt from neighborhoods being built which are generally completed. The county has consistently ignored reports.
2. Homeowners Debra Vaughn, Patrick O’Connell, Tony Brummer, Donald Livingston, Chris Cockrell volunteered to be part of a committee to investigate the options available for dredging including potentially a dredging boat.
3. Additionally: raising dues requires a special set of meetings/signatures that have to start with a consultation with our attorney.
Lot 205 discussed the chicken wire fence approval. Also a discussion over the violations that have been unresolved. Per Lauren Germany, 75 violation letters have been mailed and some have ultimately been forwarded to the county and attorney for further action.
Lost 298 addressed trash issues on a neighboring property. This has already been addressed with the county.

The next Board Meeting will be Monday, October 7, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 29, 2023, at 2:00 p.m.

The meeting was adjourned at 8:11 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
September 12, 2022

The meeting was called to order by President Lee Germany at 7:05 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari,Christie Barclay, Jennifer Carlini, Sam Deveraux, and Lauren Germany. A quorum (minimum of 7) was present.

Guest Speaker: Supervisors Michael Lee and Mark Gardner spoke to the BCA. Supervisor Lee discussed his plan to run for Sheriff in 2023 and went over his qualifications. Supervisor Mark Gardner will be taking over the Supervisor for BCA which is moving to District effective January 1, 2023.

Minutes (Kendra DeVaughn): It was moved by Christie Barclay and seconded by Vicki Bari to accept the Minutes of the August regular meetings. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sam Barclay to accept the Treasurer’s Report pending audit.. Motion passed unanimously.

Committee Reports (as of beginning of meeting): Committee Reports were not given in order to focus on Old and New Business.

Old Business:

Steps: First bid was $62,000. A second bid was sent in for $13,000. A third bid is being researched.
Security: Code Force Security sent over a quote. Rates ranged from $32-52/hr depending on if armed or unarmed. Rates are 5-hour minimum and include car as well as guard. Security guards would be off-duty sheriff deputies but would not have arrest authority.
1. Per Vick Bari, the most the budget can accept is $25,000 annually which equates to about 3 days a week for an unarmed guard.
2. Per by-laws, additional quotes would be needed.
3. Questions brought up include would the Sheriff's Department continue patrolling at the same rate if security was reestablished.
4. It was brought up that Board members are extensively driving the neighborhood in a Neighborhood Watch situation. It was also discussed to establish an official Neighborhood Watch in the neighborhood again.
5. Motion: Kendra DeVaughn moved that the motion to pursue a security be tabled until brought back up by a resident. Christie Barclay seconded.
  1. Agree/Table: Sam Barclay, Kendra DeVaughn, Christie Barclay, Jennifer Carlini, Sam Deveraux, Lauren Germany
  2. Disagree/Pursue: Vicki Bari.
In-Person Credit Card: FlierFlyer of a credit card processing machine and the terminal was given. it is a physical/stand-alone terminal. The convenience fee for use of the machine (vs a check or cash) would be passed to the resident the same as Paypal currently. This would allow for Community Center payments to be completed by credit card as well.
1. Motion: Kendra DeVaughn moved to accept the credit card contract as outlined and finalize the convenience fee at the November meeting. Sam Barclay seconded. Motion passed unanimously.
Community Center Exterior Maintenance: Bids are needed for exterior maintenance including painting and/or pressure washing. More quotes are needed.

New Business:

Oktoberfest: Christie Barclay moved that the band “Current Situation” be hired for Octoberfest and paid $250 with tips encouraged. Lauren Germany seconded. Motion passed unanimously.
ACC Violations: Lauren Germany and Vicki Bari discussed adding a $100/month fine for unresolved violations. This would be after a 30-day grace period to resolve the issue and a recheck. There would need to be an appeal process. A letter will be drafted for an upcoming meeting and notification to go in the annual dues invoice.

Residents’ Comments:

Lot 165 discussed Progress Realty purchasing homes after the amendment. Resident was directed that Progress Realty did complete a purchase on the day after the amendment was put into place. They have not rented the home out yet, but it is being watched.
Lot 338 had concerns regarding a trailer violation that they received. Vicki Bari was about to assure them that it was fixed by her list. Several owners had similar questions.
A dead tree on Plumas that may be on parkland, or may not, will be verified and addressed if it is on parklands. Tree trimming does not require ACC Approval but cutting a full tree does.

The next Board Meeting will be Monday, October 3, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 30, 2022, at 2:00 p.m.

The meeting was adjourned at 8:45 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
August 1, 2022

The meeting was called to order by President Lee Germany at 7:06 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Sam Deveraux, Lauren Germany, and Stephanie Herrada. A quorum (minimum of 7) was present.

Minutes (Kendra DeVaughn): It was moved by Lauren Germany and seconded by Sam Deverauz to accept the Minutes of the July 2022 regular meetings. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): No treasurer’s report.

Committee Reports (as of beginning of meeting): Committee Reports were not given in order to focus on Old and New Business.

Old Business:

Rental Amendment: Rental Amendment went into effect on July 22, 2022. Owners are grandfathered in; however, once transfers, a property will be governed by the amendment including company to company transfers.
1. Enforcement of rental amendment: During close, any HOA closing notification/letters will not be sent if the purchaser is a company. If a company does purchase, it will be noted post closing and addresses then. Lauren German has proactively reached out to the larger title companies to let them know.
Steps: First bid was $62,000. Other bids are being researched.
It was noted that due to some personnel changes in January some paid dues may not have been recorded correctly. If a resident received a notation of missing/late dues and has paid, please email the receipt to the board in order for BCA volunteers to verify and update the records.

New Business:

Security and Vandalism
1. Code Force Security spoke briefly at the meeting. They use only off duty officers and have 7 current full time contracts. Lee Germany will work with the owner to get a bid.
2. Randy Dyer found severe vandalism in the Community Center bathroom requiring extensive clean up. The perpetrators were identified via camera (3 juveniles including 1 resident.) The parents of all three juveniles will be offered the option for restitution in the form of community service to the BCA and/or Bridgetown Fire Department of $500 per juveniles to be worked off at a rate of $7/hour. Failure to do so will result in reporting the vandalism to the police.
3. The resident juvenile will also receive a 6 month ban from using the BCA facilities. A roll call vote to include the whole family was completed and based on the vote, the whole family will be included in ban.
  1. Sam Barclay - Yay
  2. Kendra DeVaughn - Nay
  3. Vicki Bari - Yay
  4. Sam Deveraux - Yay
  5. Lauren Germany - Nay
  6. Stephanie Herrada - Yay
In Person Credit Card: Christie Barclay has researched credit card machines. They will result in a surcharge of about 3-5% to the resident. A stand alone credit card reader will be purchased for the Community Center with a cost of up to $500.
1. Bancorpsouth customers may use bill pay to transfer money to the BCA as well.

Residents’ Comments:

Lot 200 stated they wanted to verify that adding a credit card machine will also include passing on the processing cost to residents who choose that method since processing cost free methods are still available.
Lot 372 stated they wanted to ask about a reported junk car. The resident was assured that a letter went out on August 15th and a follow up letter will be sent. The resident was encouraged to call Code Enforcement as well.
Lot 458 stated that there were lots of cars along the road during Community Center rentals.
Lot 153 stated that the burned out house was not maintaining their lot. Per Vicki Bari, this needs to be returned to the country for further enforcement.
A new house being built is asking for a waiver so that their house is less than 35 ft from the road. Sam Barclay will attempt to attend. It was suggested that the resident was attempting to not cut down a large tree on the property.
Boardmember Sam Deveraux noted 10 telephone poles on Victoria. It was suggested they may belong to Bubba Wilson (whose company replaced the seawall) or else one of the residents who replaced their seawall at the same time. They will both be contacted.

The next Board Meeting will be Monday, October 3, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 7:41 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
July 11, 2022

The meeting was called to order by President Lee Germany at 7:03 p.m.
Members present were Sam Barclay, Kendra DeVaughn, Vicki Bari, Christie Barclay, Daniel Beckham, Jennifer Carlini, Sam Deveraux, Lauren Germany, Landon Finney, and Stephanie Herrada. A quorum (minimum of 7) was present.

Minutes (Kendra DeVaughn): It was moved by Lauren Germany and seconded by Christie Barclayi to accept the Minutes of the May 2022 regular meetings. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra Devaughn and seconded by Stephanie Herrada to accept the Treasurer’s Report pending audit. Motion passed unanimously.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): Extremely busy. There are reports of large boat motors on the lakes, but are still required to follow no wake speed. There have been complaints of speeding. (Note: MS Sheriff’s Department are legally unable to run radar.)
Finance (Landon Finney): Dues are 89% collected. The liens have been updated and sent to the attorney. Two older liens were collected last month. July 15th is the final date before the $75 late fee is added.
Community Center (Lauren Germany): There was a training on Thursday with four new volunteers. A request is made for additional ones. Rentals are up. Processes are being streamlined including no holds.
Welcome (Stephanie Herrada): There were one new homes visited.
ACC Approvals (Sam Barclay): Randy Dyer will be assisting Sam Barclay with ACC Approvals. Approvals include driveway expansion, two pools, fences, decks. A good option for fences around the lakes has been found: black chain length fence with wood uprights and wood caps.
ACC Violations (Jennifer Carlini): Issues with vehicles in streets. One resident volunteered to do 2nd and 3rd checks to assist Jennifer Carlini. Residents who submit a violation are encouraged (not required) to also submit notification if something is still an issue/has been resolved.
Recreation (Vicki Bari & Lauren Germany): July 4th went great. Cleanup was very well attended and the levee was spotless. There were ~300 people and a large fireworks display
Lakes (Daniel Beckham): All is well.
1. Why not cut the green brush on the levee? This is where the small fish go hide. Cutting this brush back will destroy the ecosystem and eliminate the erosion control the brush also provides.
MUDD (vacant): No report given.
Parks (Daniel Beckham): All is well. A special thanks to Randy who helped to make sure BCA was violation free on our insurance audit for the parks.
Communications (Christie Barclay): September will be the next newsletter and will include ballot, BBQ contest, Oktoberfest. Facebook interactions are down.

Old Business:

Beach Security: BCA is looking for beach security for a minimum of 30 minutes a day. If interested, please message board via email.
1. Security? A discussion was had regarding a new security company or using off duty police officers/sheriff's deputies even if more limited. This is something that some residents find very desirable. (This may be in or out of uniform and with or without marked vehicles.) Daniel will be looking at some options/getting bids.
Rental Amendment: It is at the attorney being verified. The date is still pending due to that. The date will be on Facebook if before the next meeting.
Steps: The BCA did not get the AARP grant. Daniel will be getting some quotes including ADA vs traditional options.

New Business:

Residents’ Comments:

Lot 45 had security concerns and would like the BCA to contract with a security company again. Daniel Beckham will get quotes regarding this. Christie Barclay will look into Neighborhood Watch (maybe with assistance of Michael Lee to set up.) Residents are encouraged to call 911 as appropriate and avoid engaging any criminals.
Lot 340 had concerns over the excessively high amount of mosquitoes caused by stagnant water. Per Daniel Beckham, the mosquitoes are due in large part to the extreme dryness. The resident requested that the MSU information quoted by Daniel Beckham be forwarded to her regarding safe options as her previous options no longer worked.
Lot 7 & 8 requested the contact information for AT&T regarding damages caused during the fiber installation. Christie Barclay will forward to her. (The company is Star Construction.)

The next Board Meeting will be Monday, September 12, 2022, at 7:00 p.m. (due to Labor Day
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 8:03 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
July 11, 2022

The meeting was called to order by President Lee Germany at 7:03 p.m.
Members present were Sam Barclay, Kendra DeVaughn, Vicki Bari, Christie Barclay, Daniel Beckham, Jennifer Carlini, Sam Deveraux, Lauren Germany, Landon Finney, and Stephanie Herrada. A quorum (minimum of 7) was present.

Minutes (Kendra DeVaughn): It was moved by Lauren Germany and seconded by Christie Barclayi to accept the Minutes of the May 2022 regular meetings. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra Devaughn and seconded by Stephanie Herrada to accept the Treasurer’s Report pending audit. Motion passed unanimously.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): Extremely busy. There are reports of large boat motors on the lakes, but are still required to follow no wake speed. There have been complaints of speeding. (Note: MS Sheriff’s Department are legally unable to run radar.)
Finance (Landon Finney): Dues are 89% collected. The liens have been updated and sent to the attorney. Two older liens were collected last month. July 15th is the final date before the $75 late fee is added.
Community Center (Lauren Germany): There was a training on Thursday with four new volunteers. A request is made for additional ones. Rentals are up. Processes are being streamlined including no holds.
Welcome (Stephanie Herrada): There were one new homes visited.
ACC Approvals (Sam Barclay): Randy Dyer will be assisting Sam Barclay with ACC Approvals. Approvals include driveway expansion, two pools, fences, decks. A good option for fences around the lakes has been found: black chain length fence with wood uprights and wood caps.
ACC Violations (Jennifer Carlini): Issues with vehicles in streets. One resident volunteered to do 2nd and 3rd checks to assist Jennifer Carlini. Residents who submit a violation are encouraged (not required) to also submit notification if something is still an issue/has been resolved.
Recreation (Vicki Bari & Lauren Germany ): July 4th went great. Cleanup was very well attended and the levee was spotless. There were ~300 people and a large fireworks display
Lakes (Daniel Beckham): All is well.
1. Why not cut the green brush on the levee? This is where the small fish go hide. Cutting this brush back will destroy the ecosystem and eliminate the erosion control the brush also provides.
MUDD (vacant): No report given.
Parks (Daniel Beckham): All is well. A special thanks to Randy who helped to make sure BCA was violation free on our insurance audit for the parks.
Communications (Christie Barclay): September will be the next newsletter and will include ballot, BBQ contest, Oktoberfest. Facebook interactions are down.

Old Business:

Beach Security: BCA is looking for beach security for a minimum of 30 minutes a day. If interested, please message board via email.
1. Security? A discussion was had regarding a new security company or using off duty police officers/sheriff's deputies even if more limited. This is something that some residents find very desirable. (This may be in or out of uniform and with or without marked vehicles.) Daniel will be looking at some options/getting bids.
Rental Amendment: It is at the attorney being verified. The date is still pending due to that. The date will be on Facebook if before the next meeting.
Steps: The BCA did not get the AARP grant. Daniel will be getting some quotes including ADA vs traditional options.

New Business:

Residents’ Comments:

Lot 45 had security concerns and would like the BCA to contract with a security company again. Daniel Beckham will get quotes regarding this. Christie Barclay will look into Neighborhood Watch (maybe with assistance of Michael Lee to set up.) Residents are encouraged to call 911 as appropriate and avoid engaging any criminals.
Lot 340 had concerns over the excessively high amount of mosquitoes caused by stagnant water. Per Daniel Beckham, the mosquitoes are due in large part to the extreme dryness. The resident requested that the MSU information quoted by Daniel Beckham be forwarded to her regarding safe options as her previous options no longer worked.
Lot 7 & 8 requested the contact information for AT&T regarding damages caused during the fiber installation. Christie Barclay will forward to her. (The company is Star Construction.)

Bridgetown Community Association
Board Meeting
May 2, 2022

The meeting was called to order by President Lee Germany at 7:11 p.m.
Members present were Lee Germany, Kendra DeVaughn, Vicki Bari, Christie Barclay, Daniel Beckham, Jennifer Carlini, Sam Deveraux, Lauren Germany, and Stephanie Herrada. A quorum (minimum of 7) was present.

Vicki Bari moved that the residents’ comments be moved to the end. Lauren Germany seconded. Motion passed. Minutes presented in traditional format despite difference in agenda.

Residents’ Comments:

Lot 329 requested an update on the amendment that was covered.
Lot 596 was concerned over speeding in the neighborhood. They were instructed to contact the Sheriff's Department to bring it to their attention.
Lot 356 questioned the approval status of a fence. Also brought up a concern regarding a boat that was inappropriately parked.
Lot 153 brought up a concern regarding the burned out. Christie Barclay will relay that to the county.

Minutes (Kendra DeVaughn): It was moved by Christie Barclay and seconded by Vicki BVari to accept the Minutes of the February, March, and April 2022 regular meetings. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Sam Barclay and seconded by Stephanie Herrada to accept the Treasurer’s Report pending audit. Motion passed unanimously.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): The sheriff’s department has a marked presence at the Bridgetown Market. Christie Barclay is going to inquire about a children at play/slow sign.
Finance (Landon Finney): No report given.
Community Center (Lauren Germany): Lauren Germany is working on training new volunteers. Only 110 outstanding invoices including previous years. Rentals are up.
Welcome (Stephanie Herrada): There were 3 new homes visited and 3 bags delivered. There were no new sales.
ACC Approvals (Sam Barclay): Several items were looked at including fences, a shop, a deck replacement.
ACC Violations (Jennifer Carlini): Issues with mailboxes and work vehicles/trailers.
Recreation (Vicki Bari & Lauren Germany ): Easter went well. Will need more help cleaning up at July 4th celebration.
Lakes (Daniel Beckham): Fishing is still good and potentially looking at a new fishing tournament.
MUDD (vacant): No report given.
Parks (Daniel Beckham): Randy Dyer helped work on new hangtags. Will find out soon about the grant regarding levee stairs. If not approved then will work on bids internally.
Communications (Christie Barclay): The newsletter went out on time. The email service has been renewed. While website traffic is down, the areas of bylaws and the community center are still up.

Old Business:

Steps: Addressed in Communications Report
Rental Amendment: There were a few over needed. Some were deemed invalid. Still working with the attorney to determine any questions. Will go to the country for final verification.

New Business:

Beach Patrol: After discussion, Christie Barclay moved that Ava Look be paid $250 per week for 20 hours of beach patrol as an independent contractor starting May 22nd and ending September 3rd. Kendra DeVaughn seconded. Motion passed unanimously during roll call vote.

The next Board Meeting will be Monday, August 1, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 8:11 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
April 4, 2022

The meeting was called to order by President Lee Germany at 7:10 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Christie Barclay, Jennifer Carlini, Sam Deveraux, Lauren Germany, and Landon Finney. A quorum (7) was present.

Residents’ Comments:

Lot 240 noted a lot of debris in the inlet to the lake near the bridge. Christie Barclay confirmed it was HOA property. Lee Germany will look at it. The question of dredging the lakes was broke up. Lee Germany addressed that it was very expensive but is still something the BCA is looking at ways to have done.
Lot 456/457 brought up the issue of silt from the new subdivision into the lakes. Christie Barclay stated that she had video and was showing it to the appropriate county personnel. Also near the Firestation is a utility pole with significant erosion that needs to be inspected. The owner is unknown.
Lot 338 also raised questions regarding several items:
1. They were concerned with the lack of dredging of the lakes and where money was being spent. Lee Germany addressed that the total budget annual (without additional spending anywhere) of the BCA is roughly 10% of the cost to dredge the lakes.
2. A discussion of a silt screen or wall was also discussed. Per Christie Barclay, the county will not allow that.
3. Security questions regarding why it was canceled were discussed. Christie Barclay will have an article in the newsletter regarding the situation. As a note, a lack of security does not affect homeowner’s insurance typically - only the fire rating does.
  1. Lot 456 questioned who has authority and was told that any BCA member in good standing has the right to request a button or a band from people using facilities.
4. Concerns regarding renting were brought up and a discussion of the current status of the proposed amendment was had.
  1. BCA Board members will be attempting in the coming weeks to get the remaining needed votes.
5. Concerns about people blowing leaves into the lakes when low water levels are already a concern.

Minutes (Kendra DeVaughn): Postponed until May meeting.
Treasurer’s Report (Vicki Bari): Postponed until May meeting.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): Bad weather is coming. Be cautious in general.
Finance (Landon Finney): No report given.
Community Center (Lauren Germany): Need volunteers or Community Center will have to be closed more.
Welcome (Stephanie Herrada): No report given.
ACC Approvals (Sam Barclay): Several items were looked at including a rejected board cover, an approved expansion, and a pending fence of pig wire on the lake.
ACC Violations (Jennifer Carlini): Issues with trash cans and trash at road as well as business trailers.
Recreation (Vicki Bari & Lauren Germany ): Easter Bunny on Saturday. Volunteers to hide eggs are welcome.
Lakes (Daniel Beckham): No report given.
MUDD (vacant): No report given.
Parks (Daniel Beckham): No report given.
Communications (Christie Barclay): The newsletter needs to be finished. Pending results of a grant for the steps going down the new levee to the dock. The website was renewed. Combined website and publicity into communications committee.

Old Business:

Steps: Addressed in Communications Report
Security: A new company has requested to speak with Lee Germany and he will bring back a report to the Board

New Business:
No new business.

The next Board Meeting will be Monday, May 2, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 7:52 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
March 7, 2022

The meeting was called to order by President Lee Germany at 7:45 pm.
Members present were Lee Germany, Sam Barclay, Stephanie Herrada, Christie Barclay, Lauren Germany, Vicki Bari, Daniel Beckham, Sam Deveraux and Jennifer Carlini. A quorum (7 minimum) was present.

Residents’ Comments:

Lot # 254 – concerned about a gumball tree that was on community property; someone will come take a look and see what can be done.
Lot # 240 – wanted to inquire about the reasons for terminating the contract with the recent security company. Lee Germany shared that there was little benefit, crime rate is low and the best bet to deter crime is to call DCSD when suspicious activity is observed. Sam Barclay did say that we will revisit in the late spring summer to see if any need has arisen to justify searching for a company.
Lot # 39 – asked if it was permissible to have a bee hive on her property. Board members had no objection and could not think of a covenant that would be violated.
Kat – had several questions that she wanted to ask on behalf of others that come into the office:
1. Security – what is the plan? Board members reiterated that there did not seem to be a need based on crime statistics – would revisit in late spring/summer
2. What will be the plan for summer for the beach/lake? Vicki Bari explained that we would have a plan in place as we have each year.
3. Office volunteers – would it be possible to lessen the hours? Lauren Germany said that was certainly something that could be explored. \
4. Geese – what is being done? Lee Germany and Daniel Beckham spoke up and explained that the geese return when relocated and that several humane options are being explored.
5. Meeting signs – could we get meeting signs to put out to let residents know the meeting will be soon? Vicki Bari said that she would look at getting some ordered.
4142 Star Landing – the house that is not part of Bridgetown is a problem, noise, gun fire, loud trucks, etc. Asked if a fence could be built to prevent them from going in from behind. Christie Barclay noted that we would have to research the property lines to determine what can be done, but that it would be looked at more closely.
Lot 22 – questioned about who was responsible for maintaining the levee and shared concern about the temporary pod that has been on Birch Island for some time. Daniel Beckham explained the resident’s responsibility and the responsibility of the association in regards to the levee. Jennifer Carlini said she would look into the pod and send a letter to the residents.
Lots 7 & 8 – questioned the best way to communicate? Christie Barclay explained the website and email options versus Nextdoor app.

Minutes (Kendra DeVaughn): Postponed until April
Treasurer’s Report (Vicki Bari): It was moved by Christie Barclay and seconded by Stephanie Herrada to accept the Treasurer’s Report for February 1st – 28th, pending audit. Motion passed unanimously.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): Has been patrolling the neighborhood. Nothing of note to report.
Finance (Landon Finney): No report given.
Community Center (Lauren Germany): In desperate need of volunteers. We will have to look at limited Saturdays if volunteers don’t come forward.
Welcome (Stephanie Herrada): No report given.
ACC Approvals (Vacant): No report given.
ACC Violations (Jennifer Carlini): Notices have gone out and have been visited. Wanted to discuss further action for those that don’t comply.
Recreation (Vicki Bari): Octoberfest & Santa were great.
Lakes (Daniel Beckham): Fertilizer ordered. We have 3 otters, 2 beavers and approximately 20 muskrats currently living in the lake area. Meetings/presentations planned to begin soon. Planned for Tuesday and Thursday nights – tentative date to begin March 24th.
MUDD (Vacant): No report given.
Parks (Vacant): No report given.
Publicity (Christie Barclay): Spring newsletter in the works.
Website (Christie Barclay): Facebook is done and website update. Website area for paying dues is out of date until invoices are finished.

Old Business:

Ballot collection – We are currently 88 ballots short and we have until the deadline of April 15, 2022.

New Business:

Lauren Germany began discussion on implementing a transfer fee, as is customary for closing letters and updating neighborhood records. A suggestion of $75.00 was made by Stephanie Herrada – fees range from $75-$100. Lauren Germany made a motion for all future sales, from this point forward, to require a $75.00 transfer fee be collected and and required to be paid to Bridgetown Community Association. Motion was seconded by Vicki Bari. Motion passed unanimously.
Christie Barclay motioned to draft a “Declaration of Rental Tenant” to be reviewed by our lawyer for future use. Seconded by Jennifer Carlini. Motion passed unanimously. Lauren Germany will draft something to review at the next meeting.
Lee Germany brought up the need to clarify procedures for lot clearing. It was discussed and agreed upon that clearing lots will need approval from the ACC approval committee

The next Board Meeting will be Monday, April 4, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 8:32 p.m.

Respectfully Submitted,
Lauren Germany

Bridgetown Community Association
Board Meeting
February 7, 2022

The meeting was called to order by President Lee Germany
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Christie Barclay, Daniel Beckham, Sam Deveraux, Landon Finney, Lauren Germany, and Stephanie Herrada. A quorum (minimum of 7) was present.

Board Changes:

Randy resigned from the Board prior to the meeting via email.

Residents’ Comments:

Lot 347 (Daughter) had several concerns
1. Concerns over a political banner in the neighborhood. Vickie Bari asked if she would email the concern and pictures to the board so the attorney could review for any potential issues.
2. Concerns over RV parking. Daughter was directed to ACC Violation form on the website
3. Concerns over speeds. She was directed to contact the Sheriff’s Dept as they are the only ones who can post speed limits and enforce on county roads.
Lot 298 stated they confronted a speeder and were threatened.
1. Also questioned about the status of dock steps. Daniel Beckham will be in contact with Randy Dyer to find out the status of the bid.
2. Clarified that current homeowners would be grandfathered in as part of the rental amendment. A board member clarified that currently we have 20-25 management homes.
Lot 543 stated with authority that Sheriff's deputies were unable to use radar and would have to use other methods to determine speed. More residents spoke up about speeding including Lot 347 again as well as Lot 633. Residents were encouraged to call the Sheriff's department every month or so when they noticed speeders.
Lot 458 noted that 2 houses west of them had 8-10 cars parked on the street every weekend night.

Minutes (Kendra DeVaughn): The January minutes were passed unanimously.
Treasurer’s Report (Vicki Bari): The Treasurer’s Report passed unanimously pending audit.

Committee Reports (as of beginning of meeting):

Security (Sam Deveraux): Drove around and saw some kids fighting at basketball court but were done by the time he turned around. Police were on site.
Finance (Landon Finney): Currently at 70% collected and liens for unpaid dues are progressing.
Community Center (Phyllis Pangelina & Lauren Germany): Need volunteers or hours will be cut drastically. Community Center Rentals are down which is normal. It should increase in summer.
Welcome (Stephanie Herrada): Two homes visited though a lot of the homes being sold are “flip homes”
1. Potentially laminate an FAQ regarding Bridgetown for Welcome Bags.
ACC Approvals (Vacant): Nothing to report.
ACC Violations (Jennifer Carlini): No report given.
Recreation (Vicki Bari): Easter bunny on April 9th at Community Center.
Lakes (Daniel Beckham): Need to order fertilizer. Also will get with Finance regarding the 2022 budget. Potentially need new analysis ($1,800). There were 28 Christmas trees that were put down as artificial structures.
MUDD (Vacant): No report given.
Parks (Daniel Beckham): Cleaned up common ground and offered to host education classes at the community.
1. Sam Barclay moved that Daniel Beckham be appointed to the Park Committee. Lauren Germany seconded. Motion passed unanimously.
Publicity (Sam Barclay): Articles are needed.
Website (Sam Barclay): Facebook is being difficult regarding insights

Old Business:

Lawn Contract: Three contacts were presented to be paid in 12 equal monthly payments
1. Avid Environmental Services ($31,600/annual), Dees’ Lawn Service ($35,004/annual), Randy Dyer ($26, 250/annual)
2. Sam Barclay moved to accept lowest and best quotes from Randy Dyer pending appropriate insurance verification. Lauren Germany seconded. Motion passed unanimously.

New Business:
No new business

The next Board Meeting will be Monday, March 7, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2022, at 2:00 p.m.

The meeting was adjourned at 8:23 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
January 3, 2022

The meeting was called to order by President Lee Germany at 7:30 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Sam Deveraux, and Randy Dyer (phone). A quorum (7) was present.

Board Nominees:

Vicki Bari nominated Lauren Germany to the BCA Board of Directors. Sam Barclay seconded. Motion passed unanimously.
Vicki Bari nominated Christie Barclay to the BCA Board of Directors as the Chair of the Website & Publication Committees. Jennifer Carlini seconded. Motion passed unanimously.

Residents’ Comments:

Emily Brooksbank thanked Randy Dyer for his help with the trees.

Minutes (Kendra DeVaughn): It was moved by Vicki Bari and seconded by Jennifer Carlini to accept the Minutes of the October, 2021 regular meeting as well as the documentation of lack of quorum for the August 2021, November 2021, and December 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sam Barclay to accept the Treasurer’s Report for October 1 - November 30, 2021 pending audit. Motion passed unanimously.

Executive Board Assignments:

President: It was moved by Sam Barclay and seconded by Vicki Bari to appoint Lee Germany as the President for 2022. Motion passed unanimously.
Vice President: It was moved by Vicki Bari and seconded by Kendra DeVaughn to appoint Sam Barclay as Vice President for 2022. Motion passed unanimously.
Treasurer: It was moved by Kendra DeVaugnn and seconded by Jennifer Carlini to appoint Vicki Bari as Treasurer for 2022. Motion passed unanimously.
Secretary: It was moved by Vicki Bari and seconded by Christie Barclay to appoint Kendra DeVaughn as Secretary for 2022. Motion passed unanimously.

Committee Assignments:

Security: Sam Deveraux
Finance: Landon Finney
Community Center Management: Phyllis Pangelina and Lauren Germany
Welcom: Stephanie Herrada
ACC Approvals: Sam Barclay
ACC Violations: Jennifer Carlini
Recreation: Lauren Germany and Vicki Bari
Lake: Daniel Beckham
MUD: Randy Dyer
Parks: Randy Dyer
Publicity/Communications: Christie Barclay
Website: Christie Barclay

Committee Reports (as of beginning of meeting):

Security (Vacant): No report given.
Finance (Vacant): Invoices going out. 39 outstanding invoices including some old ones. Working on invoices, but will need to start in November going forward. There will be a stuffing party on Saturday at 11 a.m.
Community Center (Phyllis Pangelina): Several rentals coming up.
Welcome (Stephanie Herrada): No report given.
ACC Approvals (Vacant): No report given.
ACC Violations (Jennifer Carlini): Kendra DeVaughn will be scanning documentation of the Violations for archival purposes.
Recreation (Vicki Bari): Octoberfest & Santa were great.
Lakes (Daniel Beckham): No report given.
MUDD (Randy Dyer): No report given.
Parks (Randy Dyer): No report given.
Publicity (Sam Barclay): Newsletter went out twice.
Website (Sam Barclay): Facebook is done and website update. Website area for paying dues is out of date until invoices are finished.

Old Business:
No old business.
New Business:

Rental Letter: Going out next week with a March 1 deadline. Spare copies will be in the office.
1. Vicki Bari moved to send out the letter pending amendments. Jennifer Carlini seconded. Motion passed unanimously.
ACC Violations: handled in committee discussion
Dues Letters: handled in committee discussion
Lawn Contract: Still need bids.
HOA Letter for Home Sale: Christie Barclay, Lauren Germany, and Kendra DeVaughn will work to handle these.

The next Board Meeting will be Monday, March 7, 2022, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 8:07 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
December 6, 2021
No quorum was present.

Bridgetown Community Association
Board Meeting
November 1, 2021

No quorum was present.

Bridgetown Community Association
Annual Board Meeting
Sunday, October 31, 2021

The meeting was called to order at 2:20 p.m. by President Lee Germany.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Daniel Beckham, Jennifer Carlini, Randy Dyer, and Phyllis Pangelina.
There were 15 residents present. Since a quorum of residents was not present, the rules were suspended for the election of Board Members.
Residents’ Comments:

Lot 235 discussed the dropping lake levels.
Lot 13 brought up concerns regarding sewage in the lakes and the security contract being canceled. Lee Germany addressed both issues. The sewage concern has been brought up to the state regulatory agency and the City of Olive Branch. Lee Germany will reach back out to the city to see what else can be done. The security issues are being monitored to determine the need for a security company.
Lot 7 & 8 brought up concerns over boats ignoring the no-wake speed on Sunrise Lake.
Sam Barclay addressed various concerns over the corner of Pleasant Hill and Bighorn. The construction is not a BCA project and is entirely controlled by the county. Safety concerns over the cones should be addressed to them. Theft of cones (one has already occurred) will be investigated and potentially prosecuted by the county.

Minutes: It was moved by Vicki Bari and seconded by Sam Barclay to accept the 2020 Annual Meeting minutes. Motion carried unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Sam Barclay and seconded by Phyllis Pangelina to accept the FY 2020 Treasurer’s Report pending audit. Motion carried unanimously.
Committee Reports:

Security: No report.
Finance: Invoices will be out soon. Volunteers are needed.
Community Center: 3 rentals in November/1 in December
Welcome: No report
ACC Approvals: No report
ACC Violations :There have been issues with Progress Memphis rentals and compliance. Three violation letters were sent against people with liens already against them.
Recreation: Oktoberfest was good with hayrides and the costume contest even though an emergency extra supply of pumpkins had to be obtained due to the high turnout. There were multiple winners due to the turnout at the costume contact. There was a great clean up crew. Santa will be coming in December.
Lakes: It was a good year for the lakes. There was 850 lb of fertilizer added to the lake as well as more shad and bass. More structures are planned. The lakes will be reevaluated in FY22.
MUD: Accepting bids for lawn care in January. The levees have been cut for the BBQ competition with a great thanks to the volunteers who are handling this care during the interim. Streetlights near bus stops may be something to look into.
Park: Normal trash and debris. The equipment is in good working order except a ladder. All parks receive a weekly check. The insurance did not have a single item that the BCA was asked to repair/include as well.
Publicity: Three newsletters have come out (Spring, Summer, Fall) and all look very professional thanks to Christie Barclay and her team. There have been some requests to advertise in the newsletter to offset the cost so the Board will review.
Website: Facebook is up 19% to over 2k followers with a reach of 40K. The top post involved fishing and had 8.1K views. A discussion over a dedicated page for ACC Approvals and Violations including easy to use report form was had. Christie will be working on that. There is a potential for Bridgetown merch in a web store that Christie is also looking into.

General Business:

Rental Properties: Vicki Bari has started the conversation with the attorney regarding what options are available to prevent rental houses in Bridgetown

Board Members Elected:

The following Board Members were reelected for a two-year term ending 12/2023: Vicki Bari, Daniel Beckham, Randy Dyer, Stephanie Herrada, Phyllis Pangelina
The following Board Members were elected for a two-year term ending 12/2023: Jennifer Carlini, Sam Deveraux, Landon Finney

The next annual Board Meeting will be Sunday, October 29, 2021, at 2:00 p.m.
The next regular Board Meeting will be Monday, November 7, 2020, at 7:00 p.m.

The meeting was adjourned at 3:21 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
October 4, 2021

The meeting was called to order by President Lee Germany at 7:07 p.m. and reopened at 8:05 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Randy Dyer, Stephanie Herrade, and Phyllis Pangelina. A quorum was present.

Residents’ Comments:

A resident speeding that coming from a home with an unusually high amount of in and out traffic. Home reported to the the county

Minutes (Kendra DeVaughn): It was moved by Sam Barclay and seconded by Phyllis Pangelina to accept the Minutes of the September, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): No report.

Committee Reports:

Security (): Security was noted as being non compliant with reporting. The decision to try without official security but with unofficial neighborhood watch and official beach patrol.
1. Sam Barclay moved to terminate the CPS contract. Randy Dyer seconded. Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Randy Dyer, Stephanie Herrade, and Phyllis Pangelina all agreed. No nays. A letter will be drafted from the attorney.
Finance (): 85% of dues for 2021 have been collected. Phyllis and Lee will go with Vicki after 10/15 to put liens on delinquent homes.
Community Center (Phyllis Pangelina): Board agreed to only open the center on Saturday for September and October. Upcoming events as well as busy rentals ahead.
Welcome (Stephanie Herrada): Six visits were completed. Large scale rentals are becoming an issue.
ACC Approvals (): Nothing to report.
ACC Violations (Jennifer Carlini): Several issues: one is going to the county, one is receiving a 90 day suspension.
Recreation (Vicki Bari): Octoberfest is coming up at the end of the month. Halloween is happening on the 31st. County has stated that it is not a holiday.
Lakes (Daniel Beckham): Nothing to report.
MUDD (Randy Dyer): Cleared brush at several parks. Parks do need new signs.
1. Randy Dyer moved to spend up to $1,200 to remove the sweet gum tree at the pump house. Sam Barclay seconded. Motion passed unanimously.
Parks (Randy Dyer): Parks were cleaned up. No additional current issues.
Publicity (Sam Barclay): Newsletter went out with annual meeting documentation/voting. Christie needs new content.
Website (Sam Barclay): BBQ Competition is on the website and will have a Facebook event. T-shirts will be available.
1. Sam Barclay moved that a print on demand store will be added to the website so items will be printed as ordered and shipped directly to residents. Randy Dyer seconded. Motion passed unanimously.

Old Business:

Rental House/Button & Bands: On hold.

New Business:

Termite Control Contract: Pending 3rd bid but do have a bid for $1,000 initial visit and $200/month thereafter.
1. Moved by Vicki Bari to accept the bid. Second by Randy Dyer. Motion passed unanimously.
Lawn Contract: Terms this month. Will be researching new options before the end of year.
Paypal Charges: Phyllis Pangeliinaa moved the surcharges from Paypal that occur when residents pay annual dues be passed on to residents starting in 2022. Kendra DeVaughn seconded. Motion passed unanimously.

The next Board Meeting will be Monday, November 1, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 8:03 p.m. and adjourned again at 8:08 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
September 13, 2021
The meeting was called to order by President, Lee Germany at 7:10.
Members present were Lee Germany, Sam Barclay (via phone), Daniel Beckham, Vicki Bari, Randy Dyer, Stephanie Herrada (via phone), Kendra DeVaugh (Via Phone). A quorum was present.

Residents’ Comments:

Lot 402 – Resident said a security guard told her Lakewood Park was being turned into a dog park. That is incorrect information. Board will talk to security company.
Lot 205 - Resident is concerned about the tree by the pump house in Victoria Park. He said it was dead and leaning toward the pump house. He marked the tree with a red ribbon. He also stated Olive Branch knocked over a post that had marked the boundary of the park. Someone from the board will look at the issues.

Guest Speaker: Michel Lee, DeSoto County District 5 Supervisor.
Key points: There are a lot of road projects going on in the county right now.

Pleasant Hill and Getwell Rd intersection plans are moving forward. The County will widen Getwell to five lanes north of Pleasant Hil to Lester. Southaven will widen Getwell between Starlanding and Lester. Hernando will be responsible for south of Pleasant Hill. MDOT will put a traffic light at the intersection. They are working on the details and right of way. Construction won’t start until at least next year.

Looking to fix the problems and safety issues with Big Horn, Pleasant Hill, and Laughter to make the intersections safer. We would like to lineup Laughter and Big Horn, but there are big hurdles with the Levee and it might not be long enough to turn onto big horn. County is reviewing a couple of options. Talked about crashing in the area and the crash that took out the brick sign.

Speed Bumps: People ask about speed bumps. We don’t used speed bumps in the county. it would cost millions of dollars to do speed bumps to take up and redo on county roads. Plus, there are safety concerns with people losing control when they hit speed bumps.

Radar: We wrote legislation to allow two radar guns in the county. Many people are afraid having radar guns would turn into speed traps. Having only two radar guns, would have acted as a deterrent because drivers wouldn’t know who had it. The money collected was going to go to schools to driver’s education. It never went out of committee. We may try to do it again. We need people to stop speeding.

Stop signs can be helpful, but they have to be in the right place. There have to be studies. A stop sign in the wrong place could cause traffic crashes and even deaths. Stops signs only work if people will stop at them.

The County cleaned up the house that burned on Okeechobee. It took a while because it had to go through proper legal channels, certified letters, and give the homeowner time to clean it up. When he didn’t the County had to get advertise for contractors to bid to clean it up which they did. They cleaned it up and the county bills him.

McIngvale Road exit just opened. The road will be extended to meet up with Swinnea. It will create another north/south route through the county.
Craft road will cut from Byhalia Road to the south.

Building Designs: Supervisor Lee talked about Design Standards to ensure businesses and stores will be the best looking and esthetically pleasing. If property is already zoned for retail, the county can’t say no to a store like Dollar General. But we can make sure it is the best looking one around.

Budget: The county just approved the budget. It includes a 3% raise including for deputies. The Sheriff’s budget is about $30 million.

Resident asked about adding a stop ahead sign on Big Horn.

Minutes: It was moved by Vicki Bari seconded by Randy Dyer to accept the Minutes of the July, 2021 meeting. Motion passed unanimously. There were no minutes for August because there wasn’t a quorum.
Treasurer’s Report (Vicki Bari): Randy 1st Daniel 2nd Report accepted
Committee Reports:

Security (Mac King): No report
Finance (Vicki Bari): About 89% collected. Steve Hall paid.
Community Center (Phyllis Pangelina/via Vicki Bari): Because of a lack of volunteers, Phyllis asked to close the office on Wednesdays through at least the end of October. It was approved. Phyllis is having the community center phone forwarded to her personal phone and will meet with people when needed.
Welcome (Stephanie Herrada): Four families visited. One house for sale.
ACC Approvals (Mac King): No report
ACC Violations (Jennifer Carlini): no report
Recreation (Vicki Bari): Octoberfest is Saturday, October 30. Need volunteers to sign up to help with events and cleanup. Discussed a bulletin board that is closer to the parking lot.
Lakes (Daniel Beckham): The fishing looks good. Lakes look good. Daniel will not run for re-election but has someone who will take over the lakes.
MUD (Randy Dyer): Electrical is fixed on the Pavilion. Received specs for sea wall and check was written.
Parks (Randy Dyer): Cleaning up parks. Received bids for repair of damaged brick entry. Vote to accept lowest bid of $1,000. Randy made the motion, Daniel seconded. All approved.
Publicity (Sam Barclay): Articles for the Newsletter should be in by now. Will be shipped by the end of the month.
Website (Sam Barclay): Adding a BBQ contest section.

Old Business:

Rental Houses: Still working on the legalities. It may take going door to door with a document.
Lawn Contract: Current contractor will stay with us until the end of the year. Will bid out a ne contract at the end of the year,
Legal Update:

            1) Hall property has been cleaned up and he is paid up.
            2) Accident that damage Guard Rail years ago. The person passed away. Daniel made motion to drop fees, Randy 2nd. All approved.
3) Legal issue with home on Itasca has been resolved but still owes attorney fees. Once the fees are paid, the homeowner can receive buttons and bands to use amenities.
New Business:
            There was no New Business.

The next Board Meeting will be Monday, October 3, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 8:29 p.m.

Respectfully Submitted,
Christie Barclay, Acting Secretary

Bridgetown Community Association
Board Meeting
August 2, 2021

No meeting due to no quorum.
Residents in attendance voiced various concerns to the board members present - but no official business or minutes could take place because there wasn't a quorum.

Bridgetown Community Association
Board Meeting
July 12, 2021

The meeting was called to order by President Lee Germany at 7:10 p.m. and reopened at 8:05 p.m.
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Jennifer Carlini, Randy Dyer, Mac King, and Meleiah Tyus. A quorum was present.

Residents’ Comments:

Lot #7 and #8 stated there were a lot of 4 wheelers on the road. Per Lee Germany, any residents having concerns over off road vehicles on county roads should contact the Sheriff’s Deputy as that is Desoto County property and responsibility.
Lot #191 also had concerns regarding the ATVs. Additionally they had concerns regarding the yard company mowing too low on an adjacent common area. This will be brought up to the yard company and any available solutions will be discussed between resident and company.
Lot #543 asked if the county would enforce the same policy on county roads regarding golf carts and was told that the Sheriff’s Department has declined to do so. They also had questions about fence approval and were directed to the ACC Approvals Committee. Finally, they were concerned about the accessibility of the new dock for those with mobility issues. Randy Dyer will price and report back on the cost of adding stairs and a railing.

Minutes (Kendra DeVaughn): It was moved by Vicki Bari and seconded by Sam Barclay to accept the Minutes of the June, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Randy Dyer to accept the Treasurer’s Report pending audit. Motion passed unanimously.
Committee Reports:

Security (Mac King): Our security company has new equipment that may be useful to BCA. There are still a lot of concerns regarding security.
Finance (Meleiah Tyus): 82% of dues for 2021 have been collected. Six closing letters were written.
Community Center (Phyllis Pangelina): There is a new volunteer and the calendar was sent out for July volunteers. Rental calendar has been updated for June thru August. Rental monies have been deposited. Rules regarding pavilion and lake need to be reiterated. Dues with final notices and added $75 have been coming in slowly. All payments processed to date.
Welcome (Stephanie Herrada): Some visits were completed.
ACC Approvals (Mac King): All pending requests have been addressed.
ACC Violations (Jennifer Carlini): There is a noticeable leak that is on the areas handled by Olive Branch Utilities. Olive Branch Utilities have a 2-3 month backlog on water leaks.
Recreation (Vicki Bari): July 4th parade went well. There were 38 fishing, 54 in parade, a large softball game and at least 270 people at dinner. There weren't enough people doing cleanup however. Hopefully that can be resolved for Octoberfest.
Lakes (Daniel Beckham): Well stocked with a 15” bass being caught as well as plenty of 12” bass. The graffiti on the spillway has been handled with much thanks to those who helped.
MUDD (Randy Dyer): Baseball field was made below Sunrise Levee. Thanks to Bobbie Burns and Daniel Beckham for the help. More grass seed and clippings from the field were spread on Sunset Levee. Power was restored to the pavilion and new fans were installed. Power to the sign and flag pole remain out. There is another severed wire that runs to them. A trench from the sign will need to be dug to the pavilion.
1. After the meeting was reopened, Mac King moved that Randy Dyer be allotted at $775 budget to repair the flag/light pole/marquee sign regarding electrical issues. Sam Barclay seconded. Motion passed unanimously.
2. Keeping the softball field up permanently was brought up and agreed on.
Parks (Randy Dyer): No parking on the boat ramp sign was installed at Sunset boat ramp. Basketball court was sealed and striped. Thanks to Frankie Allen for getting a great deal on the sealer. Goals, back boards, and poles were painted. Thanks to Jerry Ash and Daniel Beckham for the help. Trash and debris were removed from all parks, boat ramps, and the basketball court.
1. On the evening of June 16th, CSpire cut a power line that runs our sewage lift pump on Victoria. Upon receiving the news on June 17th at 9 a.m., the beach was closed. MDEQ was contacted on June 17th and conducted tests for E. Coli on June 18th. Elevated levels of E. Coli were found present at the life station and the beach. Lakes and Parks worked together on the issue and spread lime in the lake to counteract the problem. On June 25th, additional tests were conducted. On June 27th, test results showed all levels were safe.
Publicity (Sam Barclay): Newsletter went out. Next newsletter deadline is August 1. There is one recipe from Kendra DeVaughn already in there.
Website (Sam Barclay): Christy will be updating the website with registration form for BBQ competition.

Old Business:

Rental House/Button & Bands: Sea Wall Updates: Lee & Vicki will visit the attorney to determine options: Tabled until August

New Business:

Common Sea Wall Situation (Pending committee report/due by August): Need additional documentation from the homeowner.
State Capitol Flag: Michael McClendon has given Bridgetown a state flag provided by the capital to fly over Bridgetown if desired. Christy Barclay will also be preparing mockups of a couple of Bridgetown flags. A discussion and decisions will be made at the August meeting regarding which flag (if any) to flag in additional the national flag.
Event Volunteers: More volunteers for the large events are needed.
ACC Approvals Documentations:
1. ACC Approvals requested a 3 part form similar to what is used in the ACC Violations and potentially even the same form with an option for which committee is handling it.
2. The secretary brought up the potential need for additional documentation in minutes for all ACC Approvals. This will be handled through a shared spreadsheet and will reference lot numbers and not names/addresses.

The next Board Meeting will be Monday, August 2, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 8:03 p.m. and adjourned again at 8:06 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
June 7, 2021
The meeting was called to order by President Lee Germany at 7:04 p.m..
Members present were Lee Germany, Sam Barclay, Kendra DeVaughn, Vicki Bari, Daniel Beckham, Jennifer Carlini, Randy Dyer, Stephanie Herrada, Mac King, Phyllis Pangelina, and Meleiah Tyus. A quorum was present.
Agenda: Mac King moved that we add additional items to the agenda. Meleiah Tyus seconded. Motion passed unanimously.
Residents’ Comments:

Debra Vaughn (Lot #340) thanked Jennifer Carlini for assistance in handling the tree situation. She questioned why the attorney determined it was not the responsibility of the BCA however. She cited a couple of other times that what appears to be similar situations occurred. She also questioned the pricing of dredging the lakes that was reported in the April meeting.

Minutes (Kendra DeVaughn): It was moved by Meleiah Tyus and seconded by Mac King to accept the Minutes of the May, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sam Barclay to accept the Treasurer’s Report pending audit. Motion passed unanimously.
Committee Reports:

Security (Mac King): There is a need for beach patrol and it will cost more than $17/hr. One of the security guards has a medical situation and cannot take any shifts after 9 a.m. Jason will be addressing this in scheduling.
1. Mac will be researching what happens after a car is tagged as not moving and what happens if it is unregistered
2. Beach Patrol - Vickie Dye is not able to handle beach patrol on weekends as she did last year as a contractor. Ideas that were discussed including volunteers during the week. Ultimately Mac King moved that $1,000 be added to the security budget from current to August 15th to increase hours for the beach patrol. Sam Barclay seconded. Motion passed unanimously.
3. Lot #603 - 90 day suspension issued for violation Standing Rules 1E, 1F, 2A, 2B, 2F. Suspension is valid from 21 May 2021 to 19 August 2021. Residents have been notified and given the opportunity to speak with the board.
Finance (Meleiah Tyus): 74% of dues for 2021 have been collected. There were payments made in the amount on past dues owed.Three closing letters were written.
Community Center (Phyllis Pangelina): One new volunteer for the center. The Calendar was sent out for June Volunteers. The rental calendar has been updated for June, July, and August. Rental monies have been deposited. Call have been coming in regarding July 4th celebrations. We need to reiterate rules regarding pavilion and lake. Statements were sent out with final notices and an added $75.00 late fee. Checks came in and paypal processed several payments. We are sorry to see Sharon Dtyrt leaves. She will be missed.
1. Blow up entertainment is being used in community center.
2. Recommendation to create 6-8 gravel parking spaces near the basketball court .
Welcome (Stephanie Herrada): One new family welcomed, one house for sale in the MDS. Housing prices are up in Bridgetown.
ACC Approvals (Mac King): An ingrown pool was approved. Mac will be emailing a resident regarding tree cutting. The city will be asked to include “Has this been approved by the HOA?” during the permit process.
ACC Violations (Jennifer Carlini): There is a noticeable leak that is on the areas handled by Olive Branch Utilities. Jennifer will be addressed this with the county agencies.
Recreation (Vicki Bari): Planning going for July 4th (observed on July 3rd in Bridgetown)
Lakes (Daniel Beckham): No report.
MUDD (Randy Dyer): All anthills on Sunrise levee sprayed. Sunrise levee will be cut this week if possible. Grass seed purchased for Sunset Levee and seed was planted. East side of Sunset Levee will not be cut for several weeks due to this. Electricians are waiting on the last lines to be marked to work on the pavilion. New light on Victor will be installed this week. Entergy was notified of 2 lights out.
Parks (Randy Dyer): Four cameras were purchased and installed at various parks. All sand at the beach and playground was raked. All debris and groose dropping were removed. All concrete slabs for the picnic areas were cleaned. The wooden sign at the basketball court was repaired.
Publicity (Sam Barclay): Need articles for the newsletter.
Website (Sam Barclay): Need pictures for the website/Facebook

Old Business:

Sea Wall Updates: (see previous minutes)
Traditional Reporting Dates vs By-law Requirements: (see previous minutes)
ACC Violation: Complete (see previous minutes)
1. What is required to upkeep yard: (see previous minutes)
2. Fees for Unapproved Tree Removal: (see previous minutes)
Pavillion Update: See MUDD

New Business:

Rental House/Button & Bands: Sea Wall Updates: Lee & Vicki will visit the attorney to determine options
Tree at Windermere Ct & Itasca Dr: (see previous minutes)
July 4th Parade: Being held on July 3rd
BBQ Competition Name: “Smoke on Levee: Bridgetown BBQ Competition”
1. Permit necessary?

The next Board Meeting will be Monday, July 12, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 8:37 p.m.

Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
May 3, 2021
The meeting was called to order by President, Lee Germany.
Members present were Lee Germany, Sam Barclay, Daniel Beckham, Jennifer Carlini, Randy Dyer, Sharon Dytrt, Stephanie Herrada, Mac King Phyllis Pangelina, and Meleiah Tyus. A quorum was present.
Residents’ Comments:

Harold Ellis, (Lot #617) reported a drainage problem with the house behind him. Excess water and mosquitoes are a problem. He was told to contact DeSoto County.
Debra Vaughn, (Lot #340) reported again about a tree in a neighbor’s yard that is about to fall. She cited Article IX, Section I and Article X, Section 1, which refer to care and appearance of premises. Jennifer Carlini will send a letter to the owner of the property per Covenants. Jennifer Carlini will seek advice from our attorney.

Meleiah Tyus will email our attorney concerning a proxy vote to change covenants and bylaws.

Vickie Dye, (Lot #602) said we should try to find out who rents homes and be sure to give them buttons and bands. Board member Stephanie Herrada will check with other subdivisions to see how they were able to change bylaws concerning rentals.

Minutes (Kendra DeVaughn): It was moved by Meleiah Tyus and seconded by Sam Barclay to accept the Minutes of the April, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): There was no report.
Committee Reports:

Security (Mac King): There have been lots of calls over the past thirty days. The police have been called several times. A new member of Security was introduced. There is a need to hire security for the beach. Mac King will write an article about hiring. Mac King made a motion to raise the hours for security the same as 2019, for May – October, 2021. Phyllis Pangelina seconded the motion. The motion passed unanimously. Mac will contact Jason about the change.
Finance (Meleiah Tyus): 72% of dues for 2021 have been collected. There were two payments made in the amount of $4,519.00 from past dues owed.
Community Center (Phyllis Pangelina): One new volunteer, who trained for two hours, then called to resign due to her husband’s health. The Calendar was sent out for May Volunteers. The rental calendar has been updated for May, June and July. We are looking for more volunteers. We have been receiving calls concerning the Yard Sale on May 15. So sorry to see Sharon Dytrt leave.
Welcome (Stephanie Herrada): Three families were welcomed. There are two houses pending sale.
ACC Approvals (Mac King): Mac King made a motion to keep the existing fence at 4881 Big Horn Dr., N. It may be closed in from that fence to the corner of the house not to exceed 6-foot boards. There will be no more compromises. Randy Dyer seconded the motion. A role call vote was taken. YES votes – Daniel Beckham, Randy Dyer, Sharon Dytrt, Mac King, Phyllis Pangelina, Meleiah Tyus. NO votes – Sam Barclay, Jennifer Carlini, Stephanie Herrada. The motion passed.
ACC Violations (Jennifer Carlini): The lot at 2415 Placid Cove needs to be cleaned up. Some of the Board members are going to clean up the lot.
Recreation (Vicki Bari): No Report
Lakes (Daniel Beckham): Structure is being added to the lake with decoys. Plans are being made to put fishing reports, catch records and pictures on the Community Center Porch. Structure is being added continuously.
MUD (Randy Dyer): Mr. Wilson should be completing the seawall project this week.
Parks (Randy Dyer): No Report
Publicity (Sam Barclay): Articles for the Newsletter should be in by the end of May.
Website (Sam Barclay): the website is very busy. Gmail has been renewed.

Old Business:

Electrical bids: Three bids have been received to lay new lines from the Community Center to the pavilion – Power, sign and new fans with existing lights and receptacles. Randy Dyer moved to approve the lowest bid including fans, not to exceed $4,200.00 pending financial review. Daniel Beckham seconded the motion. The motion passed unanimously.
BBQ Competition (Fall 2021): Lee Germany presented an outline.

Date: November 6, 2021
The competition will be one day. It will consist of three categories: chicken wings, steaks, and ribs.
Bridgetown will provide all meat to the teams and numbers will be drawn for meat selection.
The entry fee will be $150.00 per team with the payout to be determined by the amount of entries.
Teams will be able to set up starting at 7:00 AM Saturday morning and the cooks meeting will be at 9:00 A.M.
Turn in for steaks is 12:00 PM
Turn in for wings is 1:30 PM
Turn in for Ribs is 3:30 PM
Cooking will take place left of the gravel drive and parking will be right of the gravel drive below the levee.
All teams will be allotted a 10X15 cooking area and no trucks will be allowed in the cooking areas except to load and unload cooking equipment.
Handicap Porta Potties and hand wash stations will be provided on property but water and power will not.
All teams will be responsible for their own trash and cleanup.

New Business:
There was no New Business.

The next Board Meeting will be Monday, June 7, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021, at 2:00 p.m.

The meeting was adjourned at 9:10 p.m.

Respectfully Submitted,
Sharon Dytrt, Acting Secretary

Bridgetown Community Association
Board Meeting
Monday, April 5, 2021
The meeting was called to order at Vice President, Sam Barclay.
Members present were Sam Barclay, Kendra DeVaughn, Vicki Bari, Randy Dyer, Sharon Dytrt, Mac King, Phyllis Pangelina, and Meleiah Tyus. A quorum was present.
Residents’ Comments:

Debra Vaughn (Lot #340) reported a large dead tree on her neighbor's yard and would like any assist possible in getting it removed.
Brian Look (Lot #37) requested an update regarding the garage from last month and assessed the Board that it was not intended for overnight accommodations. Mac King moved to approve the removal of 3 trees and construction of the proposed garage on Lot #37/4522 Thun Cove pending appropriate permits being acquired. Sharon Dytrt seconded. Motion passed unanimously.
Vicky Brown (Lot #577) had multiple questions/comments including:
1. Status of annexation. (County will release an official statement but Bridgetown is not in the final annexation area.)
2. Status of East Levee. (Randy Dyer contacted Bubba Wilson who stated he was 2-3 weeks out from finishing the levee.)
3. Gas Station at Malone/Pleasant Hill. (Rezoning approved for just land work but appears that the land may be used for additional homes and not commercial property.)
4. Big Horn/Laughter/Pleasant Hill intersection. (No update.)
Potential Homeowner for Lot #409 (underground house) requested tentative approval/information about replacing an outbid should the offer go through. Mac King moved that Mr. Bill Fowler, on contingency of purchasing Lot #409, to remove the current outbuilding and replace it with a 20x30 board and batten building after all appropriate permits have been acquired from the county and pending final approval of the plans from the board. Sharon Dytrt seconded. Motion passed unanimously.

Minutes (Kendra DeVaughn): It was moved by Meleiah Tyus and seconded by Mac King to accept the Minutes of the March, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Phyllis Pangelina and seconded by Kendra DeVaughn to accept the Treasurer’s Report pending audit. Motion passed unanimously.
Committee Reports:

Security (Mac King): No golf carts are supposed to be in parks. Non street legal vehicles are on the road, but that is the county’s jurisdiction. Vicki had to call the Sheriff's Department on children on golf carts acting inappropriately. Security is also contacting the Sheriff's Department. Don Mill is ready to make the new signs and the money was approved in 2020.
Finance (Meleiah Tyus): So far YTD, 69% collected.
Community Center (Sharon Dytrt & Phyllis Pangelina): The Community Center has been very busy. Additional volunteers are needed.
Welcome (Stephanie Herrada): No report.
ACC Approvals (Mac King): There were numerous approvals-
1. 4010 Las Padres: shed approval and house paint
2. 2061 Victoria: fence and house paint
3. 4042 Maryan: garage
4. 4810 Big Horn S: fence
5. 2641 Elm Creek: fence
6. 4871 Maple Hill: tree removal (gumball/3)
7. 2881 Bienville: tree removal (foundation damage/3)
8. 2365 Onega: tree removal (damage to electrical box and pipes/1)
9. 4161 Windermere: shed
10. 4522 Thun Cv.: garage
ACC Violations (Jennifer Carlini): Vicki Bari moved that Jennifer Carlini be appointed to the board as head of the ACC Violation committee. Kendra DeVaughn seconded. Motion passed unanimously.
Recreation (Vicki Bari): Easter was well attended and all participants seemed to have a lot of fun.
Lakes (Daniel Beckham): No report.
MUD (Randy Dyer): Street lights that are out have been reported to Entergy (4337 Star Landing Rd & 2645 Itasca Dr). There are 2 of 3 bids on electrical work at the pavilion ($4,600 and $4,200). Trash and debris removed from both levees, boat ramps, and all parks. Dead trees removed on common property at Itasca. Bubba Wilson was contacted again this week and stated he would finish East Levee in 2-3 weeks. New lawn service will begin cutting tomorrow.
Park (Randy Dyer): Randy Dyer will be purchasing trail cameras ($125/ea/up to 4) in order to monitor the playground more effectively. The swing that was stolen will be replaced. Entergy will be requested to change the light bulb at the light at the playground to the brighter option. There has been a question of where to park for the basketball court. In addition, money has already been approved to seal asphalt at the basket court. Kids exceeding the playground weight limit have been seen playing on it.
1. Randy Dyer moved to increase the street light approval from last month from $37/monthly to $50/monthly. Mac King seconded. Motion approved unanimously.
Publicity (Sam Barclay): Newsletter articles are due July 1st. Yard sale is on May 15th. July 4th is on a Sunday so the celebration will be on July 3rd (Saturday.) City Clean Up Day is April 17th and the available free trash kits can be used in Bridgetown.
Website (Sam Barclay): Facebook is steady.

Old Business:

Annexation: Final decision of the court is that Olive Branch will annex basically the Olive Branch fire district as well as the area to the east of Olive Branch. The court noted the strong volunteer fire departments in the area as well as the strong Sheriff’s department. Olive Branch was noted as attempting a land grab and was told the annexed area should allow for 20 years of expected growth. The judge did note that residents in annexed areas should have the ability to have a stronger voice.
Board Resignations/Additions: See ACC Violations.
Sea Wall Specs (for Insurance): See MUDD
Bench and Garbage Can Installation: Have been set out.
Traditional Reporting dates vs By-laws Requirements: Vickie will be addressing this with the attorney before the next meeting.

New Business:

Silt in upper lake: Silt screens? Dredging is averaging $75,000 per acre and with the size of the lakes, it would be $6.75 million to dredge both.
Insurance Renewal: Completed.
BBQ Competition (Fall 2021): Tabled until May.
ACC Violations: Yard upkeep article will need to be written (Lee?). Bill Jolly is looking into what is required to have a fee for unapproved tree removal.
Dumpster for Yard Sale?
Caution tape in front fo Lot #158: After discussion, it was found that it would lead to liability for the BCA to proactively put caution tape around a private property.
Community Center/Wake: Phyllis Pangelina moved that board members be allowed to use the Community Center for immediate family wakes without charge. Randy Dyer seconded. After extensive discussion, Phyllis Pangela withdrew motion.

The next Board Meeting will be Monday, May 3, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021 at 2:00 p.m.

The meeting was adjourned at 9:02 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, March 1, 2021
The meeting was called to order at 7:14 p.m. by President, Lee Germany.
Members present were Lee Germany, Kendra DeVaughn, Daniel Beckham, Randy Dyer, Sharon Dytrt, Mac King, Phyllis Pangelina, and Meleiah Tyus. A quorum was present.
Residents’ Comments:

Daniel Beckham (Lot 432) reported trash dumped at the end of the road
Two renters in Bridgetown (per their landlord) love living in Bridgetown.
The phone referenced in the February regarding sewage has been replaced.

Minutes (Kendra DeVaughn): It was moved by Meleiah Tyus and seconded by Phyllis Pangelina to accept the Minutes of the February, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): No report.
Committee Reports:

Security (Mac King): Security is being verified 2-3X week. The sheriff was called regarding kids on the lake. The sheriff would not allow the levy to be closed during the snow. The security contact may need to specify the number of laps per patrol. All new security officers should meet with the board for an introduction and conversation regarding duties.
Finance (Meleiah Tyus): So far YTD, 57% collected including 1 payoff of an old debt.
Community Center (Sharon Dytrt & Phyllis Pangelina): The Community Center has been picking up with baby showers and birthdays with 4 booked in May. A new schedule was sent out today for office volunteers.
Welcome (Stephanie Herrada): No report.
ACC Approvals (Mac King): There were two items pending approvals since last meeting. One has been approved. The other involved cutting down mature trees for a garage.
1. Mac King moved that the board approve a garage and tree removal for Lot 37 assuming that the garage is connected to the main dwelling. Request tabled.
2. Mac King moved that Lot 37 be allow to remove mature tree pending further approval of the garage. Randy Dyer seconded.
  1. No: Kendra, Daniel
  2. Yes: Randy, Sharon, Mac, Phyllis, and Meleiah
ACC Violations (Toni Sewell): No report
Recreation (Vicki Bari): Easter is being planned for March 27th with food trucks and an Easter Hunt. Several food trucks will be available with requested hours being 11 a.m. - 3p.m. Potentially holding BBQ contest on levy this summer with entry fees.
Lakes (Daniel Beckham): There are 3 invoices that Vicki will confirm have been paid. The fertilizer is in. The cost to purchase feeders (6 total/3 per lake) are $200 with location to be determined. No electro shock needed this year, just more fish. The limit of fish needs to be published in the newsletter though it may be hard to enforce. Security will start noting tag #/vehicle/name for non residents on levies and issuing 1st a warning and 2nd time towing the vehicle.
MUD (Randy Dyer): Surveys finished. Lawn contract completed. Electrical bids are outstanding. The cost of a street light will be requested. Vicki has material list for the sea wall
1. Randy Dyer moved that a street light be placed at 4028 Victoria with monthly cost not to exceed $37. Meleiah Tyus seconded. Motion passed.
Park (Randy Dyer): Benches and trash cans have been put out.
Publicity (Sam Barclay): Yard sale is on May 15th.
Website (Sam Barclay): No report.

Old Business:

Annexation: More depositions have been completed.
Surveys (3 areas): Discussed earlier in the meeting.
Board Resignations/Additions: Tabled for this month
Sea Wall Specs (for Insurance): Discussed earlier in the meeting.
Lawn Contract (Randy Dyer): Lawn contract to be given to Bond & Associates with a 30 day notice going out to the current company. Motion made by Randy Dyer and seconded by Mac King. Roll call vote passed unanimously.
Bench and Garbage Can Installation: Discussed earlier in the meeting.
Traditional Reporting dates vs By-laws Requirements: Vickie will be addressing this with the attorney before the next meeting.
Community Center: These will be handled by the state requirements.

New Business:

No New Business

The next Board Meeting will be Monday, April 5, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021 at 2:00 p.m.

The meeting was adjourned at 8:33 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, February 1, 2021

The meeting was called to order at 7:07 p.m. by President, Lee Germany.
Members present were Lee Germany, Kendra DeVaughn, Sam Barclay, Daniel Beckham, Randy Dyer, Sharon Dytrt, Stephanie Herrada (Virtual), and Mac King. A quorum was present.
Residents’ Comments:

Leo Andreoli (Lot 205) has concerns regarding sewage in the lakes/coves. Previously, Olive Branch handled promptly but they have not been lately. The question of if the spills were being tracked was also brought forth. Frankie Allen has also noticed sewage spills in his cove. The Board will be following up on this with the city of Olive Branch as well as the reporting entity.

New Board Members:

Phyllis Pangelina: Sharon Dytrt moved that Phyllis Pangelina be added to the board as part of the Community Center Committee. Motion passed unanimously.
Vicki Bari: Kendra DeVaughn moved that Vicki Bari be added to the board as the Treasurer and head of the Recreation Committee. Motion passed unanimously.

Minutes (Kendra DeVaughn): It was moved by Sharon Dytrt and seconded by Sam Barclay to accept the Minutes of the January, 2021 meeting. Motion passed unanimously.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sam Barclay to accept the Treasurer’s Report pending audit. Motion passed unanimously.
Committee Reports:

Security (Mac King): Nothing to report.
Finance (Meleiah Tyus): So far YTD, 52% collected including 1 payoff of an old debt.
Community Center (Sharon Dytrt & Phyllis Pangelina): The Community Center has been/will be closed January and March due to Covid. Small gatherings are being allowed in March (<20 people.)
Welcome (Stephanie Herrada): There were 3 houses visited since last meeting and only 1 listing in the MLS.
ACC Approvals (Mac King): There were two fence approvals since last meeting.
ACC Violations (Toni Sewell): No report
Recreation (Vicki Bari): There was a large number of Christmas lists this year. Easter will be dependent on Covid.
Lakes (Daniel Beckham): Sewage issues as brought up by the residents. Daniel will follow up on these. Artificial structures will continue to be built. Daniel is looking for a replacement and will step down once one is found.
MUD (Randy Dyer): There were nine lights repaired. Currently, there are two bids for the lawn contract and hopefully a third one within the week.There is only bid so far for the lights in the pavilion ($4,600.) The attorney has the lawn contract to review. The surveyor is supposed to be out this week for the existing survey approvals.
Park (Randy Dyer): It is too wet to put out the benches and trash cans as well as continue work on the sea wall until the soil is more dry. Randy will get an ETA on the seawall contractor’s time frame as well as the list of materials and structure for insurance. There is a concern over children playing on the support beams of the in construction sea wall.
Publicity (Sam Barclay): No winter newsletter due to lack of content. The newsletter needs content. Please consider writing something. If needed, a ratio of 1:1 ads to content can be used to bulk the newsletter up to the needed page code.
Website (Sam Barclay): A notices page can be created on the website as well a page for community involvement (what each committee does/what help is needed) and both can be pushed on Facebook.

Old Business:

Annexation: Deposition has been pushed back a week. State has two bills in process that would affect this. First bill would require a 70% approval of the residents of a potential annexed area prior to annexation. The second would exempt new residents in a city (due to annexation) from having to pay taxes until all promises in the annexation case have been fulfilled.
Surveys (3 areas): Surveyor should be out this week.
Executive Board Members: Discussed earlier in the meeting.
Committee Assignments: Discussed earlier in the meeting.
Board Resignations/Additions - In addition to previous additions to the board, Ed Baxter has resigned from the board.
Sea Wall Specs (for Insurance): Discussed earlier in the meeting.
Lawn Contract (Randy Dyer): Discussed earlier in the meeting.
Bench and Garbage Can Installation: Discussed earlier in the meeting.
Traditional Reporting dates vs By-laws Requirements: Vickie will be addressing this with the attorney.
Community Center: These will be handled by the state requirements.
ACC Request Form: Christie recommended a google form that would allow a picture to be uploaded and would be emailed out to the whole board. She can do a similar form for ACC approvals.
Dues: Mac King moved that the Barclays’ dues be waived in support of her being web mistress. Phyllis Pangela seconded. Motion passed unanimously.

New Business:

No New Business

The next Board Meeting will be Monday, March 1, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021 at 2:00 p.m.

The meeting was adjourned at 8:10 p.m..
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association Board Meeting
Monday, January 4, 2021

The meeting was called to order at 7:14 p.m. by President, Lee Germany.
Members present were Lee Germany, Kendra DeVaughn, Sam Barclay, Randy Dyer, Sharon Dytrt, Mac King, Meleiah Tyus, and Ed Baxter. A quorum was present.
Residents’ Comments:

Frankie Allen (previous board member) thanked all the new board members for volunteering for the board.

Minutes: It was moved by Meleiah Tyus and seconded by Ed Baxter to accept the Minutes of the November, 2020 meeting. Motion passed. December, 2020, meeting was cancelled due to Covid.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sharon Dytrt to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): No report.
   Finance: No report.
   Community Center (Sharon Dytrt): Vickie is doing great handling the Community Center. The Community has been closed the last three months due to Covid.
   Welcome (Stephanie Herrada): No report.
   ACC Approvals:.
   ACC Violations: There were three complaints in December and three letters mailed out. The issue regarding the fence on the lake has been referred back to Billy Jolly as the previous email went to his Spam folder.
   Recreation: No report.
   Lakes (Daniel Beckham): There are a lot of new structures
MUD (Randy Dyer): There were three lights repairs. Sea wall contractor will address remaining issues weather pending.
     Park (Randy Dyer): Parks have been busy: stained table & benches, repaired bent bench, general clean up, bridge and dock inspections, weatherized as appropriate, and lots of small general repairs
Publicity (Sam Barclay): No winter newsletter due to lack of content. Santa would need to booked early for 2021 if desired. Need articles by 02/15/2021 for Spring newsletter - Easter/May Yard Sale/etc
   Website (Sam Barclay): Dues pages is up. Paypal account is linked to mybridgetown.com which is no longer accessible. Christie advised the board of available options and board asked that she create a reference/forward for the same account name at mybridgetown.org. The other option was paying for a second email account on the existing domain. The copyright was also updated. Facebook was still very popular with the light contest being the highest recent engagement.
  Old Business:

Annexation: Deposition of Desoto County Department Heads that would be affected is the next step.
Surveys (3 areas): Surveyor has not been ordered/paid for but would still need to mark the corners. Frankie Allen provided the contact information for the surveyor. Randy Dyer to follow 3 pending surveys and price surveys for all parks. (Previous approval for $500/3 approved surveys.) He will also price marking all parks with simple markers as voted on during the June, 2020, meeting.
1. As a note, no one on the board has previously stated or is currently stating that the BCA would pay for any part of a private sea wall.

New Business:

Executive Board Members
1. President - Sharon Dytrt moved that Lee Germany remain as President. Kendra DeVaughn seconded. Motion passed unanimously.
2. Vice President - Kendra DeVaughn moved that Sam Barclay take over as Vice President. Sharon Dytrt seconded. Motion passed
3. Treasurer -
  1. Mac King moved that Ed Baxter take over as Treasurer. Meleiah Tyus seconded. Motion passed.
  2. Sam Barclay moved that Vicki Bari be added back to the board and remain as Treasurer. Sharon Dytrt seconded. Motion failed.
4. Secretary - Meleiah Tyus moved that Kendra DeVaughn remain as Secretary. Sam Barclay seconded. Motion passed.
Committee Assignments
1. Security - Mac King
2. Finance - Meleiah Tyus
3. Community Center Management - Sharon Dytrt
4. Welcome - Stephanie Herrada
5. ACC Approval - Mac King
6. ACC Violations - Toni Sewell
7. Recreation - Open
8. Lake - Daniel Beckham
9. MUD - Randy Dyer
10. Parks - Randy Dyer
11. Publicity - Sam Barclay
12. Website - Sam Barclay
Sea Wall Specs (for Insurance): Frankie Allen will take pictures and note sizes/types of each lumber as it states currently and when it is finished.
Lawn Contract (Randy Dyer & Ed Baxter): Lawn contract has been updated and the BCA will be accepting bids. This information will be on the website in a new section for notices as well as Facebook.
Bench and Garbage Can Installation: It is currently too wet to install the concrete pads. Christie Barclay does have a map of the required locations.
Traditional Reporting dates vs By-laws Requirements: After reading the bylaws, there is a conflict. The fiscal year is set for November 1st to October 31st.. The annual meeting with the annual budget and annual fiscal report is required to be held during October. Bill Jolly will be consulted as to the best option. Currently the BCA is holding the Annual Meeting on the last Sunday in October at 2:00 p.m. and operating under a October 1st to September 30th fiscal year due to the conflicting requirements.

The next Board Meeting will be Monday, February 1, 2021, at 7:00 p.m.
The next Annual Meeting will be on Sunday, October 31, 2021 at 2:00 p.m.

The meeting was adjourned.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Addendum: On January 5, 2021, Ed Baxter resigned via email.

Bridgetown Community Association
Board Meeting
Monday, December 7, 2020
Meeting canceled

Bridgetown Community Association
Board Meeting
Monday, November 2, 2020
The meeting was called to order at 7:20 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sharon Dytrt (Phone), Stephanie Herrada (Phone), and Tim Jones. A quorum was present.
Residents’ Comments:

Donald Livingston (Lot #235) brought up an issue with a pile of bricks near his home. Stephanie will talk to homeowners.

Minutes: It was moved by Frankie Allen and seconded by Vicki Bari to accept the Minutes of the October, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Time Jones to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): Nothing significant to report.
   Finance (Wayne Finch): BCA received $1,000 payment on a foreclosure. Dues have been 98.5% collected.
   Community Center (Sharon Dytrt): Vickie is doing great handling the Community Center.
   Welcome (Stephanie Herrada): Welcome Committee visited 1 house and there are only 2 active listings in Bridgetown.
   ACC Approvals (Frankie Allen): The approval requests were for a screened in porch and updated paint colors. All requests emailed to the board.
   ACC Violations (Anita Beasley): There were fived violations that were reported and four letters mailed out. Issues included vehicles in yard (one was already moved), property clean up, camper in yard, and fence in need of repair.
   Recreation (Vicki Bari): Oktoberfest went well. There were 45 people in costumes, 55 pumpkins decorated. The band was very good and kids appeared to have a lot of fun. Vicki and Lauren are working on Christmas options that include social distancing including cookie decorating kits, drive by Sants, and ornament kits.
   Lakes (Daniel Beckham): There are new structure in the lakes made from bamboo
MUD (Tim Jones): No report.
     Park (Sam Barclay):   Randy Dyer as acting Park Committee Head will be reviewing the lawn contract and has requested an update to date copy.
Publicity (Vicki Bari): No report.
   Website (Sam Barclay): No report.
  Old Business:

Annexation: Olive Branch sent out 35K pages of discovery. The initial planned court date is February/March but may be delayed.

New Business:

Vickie Bari moved to add Randy Dyer to the BCA Board until 1/1/2020 as the acting Park Committee Head. Tim Jones seconded. Motion passed unanimously.
Sea Wall - Has settled a good bit but they are still working on back filled

The next Board Meeting will be Monday, December 7, 2020, at 7:00 p.m.

The meeting was adjourned at 7:48 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Annual Board Meeting
Sunday, October 25, 2020
The meeting was called to order at 2:30 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Stephanie Herrada, and Tim Jones.
There were 15 residents present. Since a quorum of residents was not present, the rules were suspended for the election of Board Members.
Residents’ Comments:

Ed Baxter (Lot 184) stated BCA Board was not in compliance with the bylaws because no budget was available and no personal property inventory has been completed/reported. Additionally the financial audit required was completed by the insurance but the dates of the fiscal year do not match with the by laws. The contract for security was negotiated this year and the contract for lawn care will be opened for new bids with the new board in January. He also asked about the sign information he emailed in and was told that it will be included in the new signs but not as a separate sign.
Phyllis (Lot 404) had questions regarding the security payment (monthly vs annually.)

Minutes: It was moved by Sam Barclay and seconded by Tim Jones to accept the 2019 Annual Meeting minutes. Motion carried.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sam Barclay to accept the FY 2020 Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): The security shifts have been split up so that there is at least 4 hrs/day for at least 6 days/week
   Finance (Wayne Finch): Currently the final 2 outstanding accounts for 2020 have judgements against them and there are 17 previous outstanding accounts that also have judgements against them. $14,000 in back dues were collected in 2020. BCA pays taxes on green belt, community center, and 7 individual lots. This is a 98% collection rate which is unheard over for a community this size.
   Community Center (Sharon Dytrt): No report
   Welcome (Stephanie Herrada): There have been three homes visited since the last meeting and one house is for sale in the neighborhood. Property values have increased over the last year.
   ACC Approvals (Frankie Allen): There have been lots of new approvals which have been emailed to the board.
ACC Violations (Anita Beasley): No report.
   Recreation (Vicki Bari): All 2020 activities have been affected by Covid. At Oktoberfest, there were 38 people in the costume contest, around 50 pumpkins judged. Christmas activities are pending due to Covid and ideas are always appreciated.
   Lakes (Daniel Beckham): More artificial habitats have been put out. The lakes have been fertilized and more fish added. We have good lake management currently.
   MUD (Jim Berggren): No report.
   Park (Sam Barclay):   The playground at the community center has been replaced with a sturdier option. The drainage in the pavilion has been worked on and new benches for the basketball court have been ordered. Close monitoring of the basketball court for resident vs non-residents is needed. Some parks are not used. The geese situation is being researched for options. One seawall has been replaced and hopefully the other one next year. The new bike racks for the playgrounds have been ordered.
   Publicity (Vicki Bari): Facebook is still the most popular source of media with 7-10K engagements per month and 1700 followers. The most active part of the website is the section on the bylaws. Christie does closely monitor Facebook.
   Website (Sam Barclay): Christy is working on a history of Bridgetown. The most popular areas are the community center (including calendar), by-laws, and yard of the month.
General Business:

For 2021, the schedule for the annual meeting should be 2:00 - 2:30 p.m. voting and the annual meeting starting at 2:30 p.m.

Board Members Elected:

The following Board Members were reelected for a two-year term ending 12/2022: Sam Barclay, Kendra DeVaughn, and Lee Germany
The following Board Members were elected for a two-year term ending 12/2022: Randy Dyer, Mac King, Toni Sewell, Meleiah Tyus, and Ed Baxter.

The next annual Board Meeting will be Sunday, October 31, 2021, at 2:00 p.m.

The next regular Board Meeting will be Monday, November 2, 2020, at 7:00 p.m.

The meeting was adjourned at 3:17 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
Monday, October 2, 2020
The meeting was called to order at 7:08 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Sharon Dytrt, Wayne Finch, and Tim Jones. A quorum was present.
Residents’ Comments:

Ed Baxter (Lot #184) asked about consideration of no swimming or horse play on
dock/seawall or potentially railing. Mr. Baxter will send his thoughts to the Board via email to be incorporated into the new signs.
James King (Lot #270) has noticed potential pollution on the big lake and has photos. Christie will contact the city.
Chris Cockrell (Lot #228) questioned if we had heard anything about the surveyor. Wayne Finch moved to have Mike Easley survey 2160 Taryn Lane (park land) and end of the same cover by 12/31/2020. Anita Beasley seconded. Motion passed.
Vickie Dye (Lot #602) asked about adding unloading/loading lettering to the end parking space.

Minutes: It was moved by Vicki Bari and seconded by Sam Barclay to accept the Minutes of the August, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sharon Dytrt to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): There was one incidence on 9/20 with a resident that ended up with the sheriff’s department almost having to be called. Vicki Bari moved to review body cam prior proceeding. Sharon Dytrt seconded. Motion passed.
   Finance (Wayne Finch): There are only 4 2020 unpaid dues. The remaining 16 are long term. These are now all going through the court system. New paperwork on seawall (guarantee, etc) needs to be at community center.
   Community Center (Sharon Dytrt): Vickie is handling until January as Sharon will be out of town. There were 4 new rentals and no issues with the updated prices.
   Welcome (Stephanie Herrada): No report.
   ACC Approvals (Frankie Allen): All approval requests have been emailed to the board for review. The long term situation with the fence will need a letter from the attorney.
   ACC Violations (Anita Beasley): There were seven violations that were reported and addressed including follow ups
   Recreation (Vicki Bari): Oktoberfest is planned with food tracks, chalk art, good bags, costume contest, pumpkin art.
   Lakes (Daniel Beckham): There are new structure in the lakes made from bamboo
MUD (Tim Jones): The lawn care contract needs to be reviewed in a small committee.
     Park (Sam Barclay):   Nothing to report.
Publicity (Vicki Bari): Newsletter articles are due by November 6yh.
   Website (Sam Barclay): Need to update the security certificate. The question was raised as to how people request financials (they are stored in the office.)
  Old Business:

Annexation: Olive Branch sent out 35K pages of discovery. The initial planned court date is February/March but may be delayed.

New Business:

CSpire will be running fiber in Bridgetown. They provided contact information if there were any issues.
Burned down house: County will be contacted regarding the lack of clean up. There is still a lien on the property.

The next Board Meeting will be Monday, November 2, 2020, at 7:00 p.m.

The meeting was adjourned at 8:31 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, September 14, 2020
The meeting was called to order at 7:08 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Daniel Beckham, Sharon Dytrt, Wayne Finch, and Tim Jones. A quorum was present.
Residents’ Comments:

Chris Cockrell (Lot #228) asked about the tree trimming company’s timing on a request.
Annie Black (Lot #141) asked about the intersection of Pleasant Hill and Laughter. Sam Barclay provided that the county had been out to look at it and potentially make larger changes.
Vickie Dye (Lot #602) discussed the need to remove the sweet gum tree in playground area.

Minutes: It was moved by Vicki Bari and seconded by Sam Barclay to accept the Minutes of the August, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sharon Dytrt to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): There is a need for trail cameras at the playground. A comparison would be made vs Comcast security cameras. A resident has cameras at a good quality and will be asked about the brand.
   Finance (Vicki Bari): Collection rate for 2020 dues is 97%. There are four residences that have not paid dues for 2020. Those invoices have been sent to our attorney for a follow up letter.
   Community Center (Sharon Dytrt): There are new rental for October. The community center has new volunteers.
   Welcome (Stephanie Herrada): Vickie Dye assisted and there are new residences.
   ACC Approvals (Frankie Allen): There are updated house plans for the new build.
   ACC Violations (Anita Beasley): There were five violations that were reported and addressed including follow ups
   Recreation (Vicki Bari): Tentative plans are for pumpkin decorating, costumes, chalk art, parade, and food trucks. No provided food is the current plan.
   Lakes (Daniel Beckham): There are new structures in the lower lake and research of structures in the upper lakes. The potential of a feeder on the new dock or nearby is possible.
MUD (Tim Jones): Randi met with Entergy. New street lights near parking, basketball lot, and levee are $71/month/2 street lights. Research will be done about purchasing the lights upfront and then set up a separate meter in that area.
     Park (Sam Barclay):   Sam has requested to be removed from the Parks Committee. Locations for the trash cans are being looked at. Vicky Dye has requested “Boat Trailer Only” parking at the playground/beach area as the signs are getting damaged.
Publicity (Vicki Bari): Finishing up newsletter. Annual meeting is 10/25/2020.
   Website (Sam Barclay): Facebook is very active while the website is not as active. The webpage has 90-100 views/week. The Facebook page has 1700/followers and about +1 follower/day.
  Old Business:

Annexation: Olive Branch sent out 35K pages of discovery. The initial planned court date is February/March but may be delayed.
Fence Approval for Victoria Cove: Resident refused previously agreed compromise. Sam Barclay moved that the BCA should get the attorney involved in the situation with Landon Finney (Lot #658) concerning the fence that was initially denied and built anyways. What options are available? Wayne Finch agreed. Motion passed with opposition from Daniel Beckham only.

New Business:

Electrical Work at the Pavilion: Need trenching for conduct but lay large enough conduct for electric, wifi, and cameras. The concrete pad is flooding and needs to be releveled.
Nominations: There will be nominations coming out in the newsletter. Nominees are: Randy Dyer, Toni Sewell, Mac King, and Meleiah Tyus.
Standing Rules: Approved pending changes. Each section had 100% agreement of board members present.
Beach Discipline: The guest of a resident who created a problem was up to discussion regarding discipline:
1. 30 day suspension for resident and guest: Vicki Bari, Daniel Beckham, Wayne Finch
2. 30 day suspension for guest only: Frankie Allen, Kendra DeVaughn, Sam Barclay, Anita Beasley, Sharon Dytrt, Tim Jones (Motion passed and Sharon will send out a letter with details.)
3. No suspension: no votes
Grass Contract: Company is not weedeating anywhere.
Confidentiality agreement: Need to have all board members and volunteers sign but will sign after new members come on the board.
Sweet gum tree at playground/Sunset Park: Sharon Dytrt moved to cut down the sweet gum tree at Sunset Park. Daniel Beckham seconded. Motion passed.

The next Board Meeting will be Monday, October 2, 2020, at 7:00 p.m.
The meeting was adjourned at 8:54 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, August 3, 2020
The meeting was called to order at 7:09 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Anita Beasley, Sharon Dytrt, Wayne Finch, and Tim Jones. A quorum was present.
Residents’ Comments:

No residents’ comments

Minutes: It was moved by Vicki Bari and seconded by Sharon Dytrt to accept the Minutes of the July, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Frankie Allen to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): There was vandalism at the playground.
   Finance (Vicki Bari): Collection rate for 2020 dues is 98%. There are 6-7 residences that have not paid dues for 2020. Those invoices have been sent to our attorney for a follow up letter. Bills were sent to the residents for the damage to the bathrooms. A bill needs to be sent for the damage to the bench due to the falling tree.
   Community Center (Sharon Dytrt): There were four rentals in July. The community center also needs new volunteers
   Welcome (Stephanie Herrada): There was no report.
   ACC Approvals (Frankie Allen): There a potential new build proposed for a family downsizing.
   ACC Violations (Anita Beasley): There were eight violations that were reported and addressed.
   Recreation (Vicki Bari): July 4th had a parade and fireworks. Even without food, there was a lot of participation. Oktoberfest is coming up. Food will be determined closer to. There is a potential for a Halloween parade with the kids walking. Final decisions will be forthcoming.
   Lakes (Daniel Beckham): There was no report.
MUD (Tim Jones): There was no report.
     Park (Sam Barclay):   Zander’s sister has taken over his duties and just need to resign the paperwork/verify duties. Daniel has reordered the bolts for the swings 3 times as they have been the incorrect ones. The basketball court sealer is $400/55 gallon for the best recommended on. The benches will need concrete pads for the legs.
Publicity (Vicki Bari): Deadline for articles for the next Newsletter is September 1. The Newsletter will be mailed by September 27.
   Website (Sam Barclay): Facebook is very active while the website is not as active. Christie’s editorial post was well received and had several people offer to volunteer in response.
  Old Business:

Annexation: Nothing new to report.
Parking lot paving: done except for finishing. Company is supposed to come back out to do finishing touches.
Sea Walls - Bubba Wilson signed off on contract. Will verify license and certificate of insurance.
Basketball court repairs: See parks.
Park Benches: Placement of benches will be coordinated by Vicki., Christie, and Sharon
Rebuilding and enlarging docks at boat ramp: Daniel Beckham will get quotes for enlarging two boat ramps. Lee Germany will research blocking off swim area.

New Business:

Vickie Dye (HOA Contractor):
1. Need large sign of rules for parks as well as boat trailer only parking. Vickie will get quotes
2. Need for trail camera at Sunrise Ramp and playground due vandalism as well as light at Sunrise Ramp
3. Need volunteers for trash cans and benches
4. Have volunteers for electrical work
5. Excess guests are an issue.
Fence Approval for Victoria Cove: Decision of 5-6’ in front to taper upward to 8’in rear. No need for roll call vote.
Standing Rules Committee: Sharon, Vicki, Vickie. Will be presented at September meeting.
Nominations Committee: Vicky Bari, Vickie Dye, Vicky Welder

The next Board Meeting will be Monday, September 14, 2020, at 7:00 p.m.

The meeting was adjourned at 8:13 p.m.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, July 6, 2020

The meeting was called to order at 7:03 p.m. by President, Lee Germany.
Members present were Lee Germany, Vicki Bari, Sam Barclay, Anita Beasley, Daniel Beckham, Sharon Dytrt, and Tim Jones. A quorum was present.
Residents’ Comments:
Rick Howell, Lot 13, asked for a group to call Olive Branch about water shooting out of sewage. This is impacting Lots 12, 13, and 14. Devin Looney is person to call. Daniel Beckham said lakes will be tested on July 7 to be sure they are clean. Lee Germany will call to try to meet with people involved.
Brett Baggett, Lot 196, said he is going to redo his seawall. A small part belongs to Bridgetown. Daniel Beckham will meet with him.
Lolly Jones, Lot 359, asked to be able to use the Community Center to run a one-week Bible School during the week of July 13, and a one day a week, weekly session in the evening for grades 1 – 5. Permission was given.
Landon Finney, Lot 658 – Permission was given for a dock he wants to build. Lee Germany and a group from the Board will meet with him on Saturday, July 11 at 10 a.m. to discuss the fence he has built.
Minutes: It was moved by Sam Barclay and seconded by Daniel Beckham to accept the Minutes of the June, 2020 meeting. Motion passed.
It was moved by Vicki Bari and seconded by Sam Barclay to accept the Minutes of the Special Board Meeting held on June 15, 2020. Motion passed.
Treasurer’s Report (Vicki Bari): There was no Treasurer’s Report.
Committee Reports:
Security (Tim Jones)): There was no report.
Finance (Vicki Bari): Collection rate for 2020 dues is 98%. There are 15 residences that have not paid dues for 2020. Those invoices have been sent to out Attorney for a follow up letter.
Community Center (Sharon Dytrt): There were three rentals in June. Because of new guidelines from the Governor, the building will not be rented for new rentals in July and August.
Welcome (Stephanie Herrada): There was no report.
ACC Approvals (Frankie Allen): There was no report.
ACC Violations (Anita Beasley): There were letters sent to two residents for ACC violations.
Recreation (Vicki Bari): Because of the Covid-19 restrictions, the Fourth of July activities were limited to a fishing rodeo, the parade and fireworks. Members of the community had a nice display of fireworks on the levee between Lake Sunrise and Sunset Lake and BCA had a display of fireworks from a barge in Lake Sunrise.
Lakes (Daniel Beckham): The lakes are being tested regularly.
MUD (Tim Jones): There was no report
Park (Sam Barclay): The new sod at the Community Center park is growing well. A new play set was installed in June. New benches for the parks will be here July 9. New trash cans will be delivered soon.
Publicity (Vicki Bari): Deadline for articles for the next Newsletter is September 1. The Newsletter will be mailed by September 27.
Website (Sam Barclay): The Website is very active. The most read articles were on the Fourth of July and fireworks.

Old Business:
Basketball court repairs: Sam Barclay will check into cost of sealer for the court.
Rebuilding and enlarging docks at boat ramp: Daniel Beckham will get quotes for enlarging two boat ramps. Sam Barclay will check on sand for parking kayaks near beach. Lee Germany will research blocking off swim area.
New Business:
There was no new business.

The next Board Meeting will be Monday, August 3, 2020, at 7:00 p.m.

The meeting was adjourned at 7:54 p.m.
Respectfully Submitted,
Sharon Dytrt, Stand-in Secretary

Bridgetown Community Association
Special Board Meeting
Monday, June 15, 2020
The meeting was called to order at 6:34 p.m. by President Lee Germany.
Members present were Tim Jones, Stephanie Herrada, Frankie Allen, Lee Germany, Sharon Dytrt, Vicki Bari, and Sam Barclay. A quorum was present.
Parking Lot Paving: A motion was made by Tim Jones to accept the bid from Town and Country Paving in the amount of $16,000.00 to pave the Community Center parking areas and boat parking and ramp with a two-inch overlay. They will remove and reinstall parking bumpers, stripe parking lot and add handicap space.
Sam Barclay made a second to the motion. The motion passed unanimously.
Replace Seawall: A motion was made by Sam Barclay to hire Wilson Landscape to replace the entire seawall on both sides of the levee between Sunrise Lake and Lake Sunset. The cost is $45,000.00 per side or a total of $90,000.00, per attached quote. This includes a 25-year parts and labor warranty. Also, to include $10,000.00 to replace the dock in the park on Sunrise Lake.
A second was made by Tim Jones. The motion passed unanimously.
The meeting was adjourned at 6:46 p.m.
Respectfully Submitted,
Sharon Dytrt, Stand-in Secretary

Bridgetown Community Association
Board Meeting
Monday, June 1, 2020
The meeting was called to order at 7:02 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Sharon Dytrt, Wayne Finch, Stephanie Herrada, and Tim Jones. A quorum was present.
Residents’ Comments:

Greg Barnes (Lot 545) was concerned about the ATVs on the road and if the Sheriff’s Department was not patrolling/responding due to paid security. Vicki Bari will contact Michael Lee to verify.
(Lot 46) stated their opposition to dividers before parks and private property.
(Lot 425 & 426) questioned if board members may bid on property and/or repairs. The resident was told that board members may bid on property the same as other residents at fair market value. Repair bids must be part of comprehensive review including multiple bids. Emergency repairs (due to insurance requirements typically) may be completed as emergent.
Vickie Dye (Lot #602) was concerned about smoking at the beach. A No Smoking sign will be put up as well as a requested No Dumping sign at Huron & Beaverhead.
(Lot #602) commented on the geese feeding issues and requested a No Feeding Geese sign be put up. The information will be included in the newsletter and on Facebook.
Robert Skelton (Lot #598) stated his request for a building movement. Frankie Allen (ACC Approval committee chair) will be getting with him.
Ed Baxter (Lot #184) commented on vehicles near boat docks and dogs in the parks.
Joe Brandonisio (Lot #544) had questions regarding violations and how they were decided. Anita Beasley talked regarding the fact that violations are turned in and any resident was welcome to report.
Landon Finney (Lot #658) had questions regarding fencing and ACC Approval. Frankie Allen and the ACC Approval committee will be getting with him.
Tony Dickerson (Lot #158) was concerned about the Sheriff's Department racing down Itasca. If there a concern, concerned parties are instructed to call dispatch for any unnecessary speeding.
Stephanie Herrada (Lot #227) spoke for Lot #228. The common sea wall near there is falling apart and needs to be looked at.

Minutes: It was moved by Tim Jones and seconded by Sharon Dytrt to accept the Minutes of the March, 2020 meeting. Motion passed. (April & May did not have minutes due to cancellation.)
Treasurer’s Report (Vicki Bari): It was moved by Sam Barclay and seconded by Stephanie Herrada to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
           Security (Tim Jones): All is good.
           Finance (Vicki Bari): Collection rate for 2020 dues is 97%. All overdue accounts will be turned over to the attorney June 30th.
           Community Center (Sharon Dytrt): The Community Center office will reopen in June (Wed/Sat) but no new rentals. One request for June 13th will be addressed in New Business
           Welcome (Stephanie Herrada): No visits due to Covid-19 but will be starting back up with bags on doors. Bridgetown has no home for sale by realtor and 6 are pending close.
           ACC Approvals (Frankie Allen): There were a number of ACC Approvals that were addressed in the last month.
           ACC Violations (Anita Beasley): There were 17 letters mailed for 19 properties. Of these, 4 have been corrected already and several others are in progress.
           Recreation (Vicki Bari): July 4th will be addressed in New Business.
           Lakes (Daniel Beckham): There was nothing to report.
           MUD (Tim Jones): There was nothing to report.
           Park (Sam Barclay):   The parks are looking better. The fan blades at the main pavilion will be replaced this week and hopefully will be more wind resistant. Lee and his team did great work in the parks including moving the new sand.
           Publicity (Vicki Bari): The newsletter is ready. Any additional articles should be sent by June 10th.
           Website (Sam Barclay): Website views are down but Facebook views are up. We have gained 100 followers in the last 2 months.
  Old Business:

Annexation: Fight4Desoto has disbanded. Olive Branch is sending out massive amounts of paperwork to cause difficulty. Southaven has joined Olive Branch. The current court date is April 2021.
Parking lot paving at Community Center: Keep reporting leaks to Olive Branch and recording that information
Sea walls on both lakes: Quote from PolyResin.com to seal holes is $26,002.26 including 100 gallon of sealant with $40/gallon overage charge. Bids for totally replacing sea walls will be investigated as well.
Basketball court repairs: Need volunteers to reseal court/fill cracks.
Status of new park benches and trash cans for parks: Due to Covid, this project was delayed but Sam will be checking on it now. The funds have already been approved.
Property markers at parks: Billy Jolly (BCA attorney) stated that any fence markers are okay. The board will use post markers on all community property (started with developed parks). The post markers will be approximately 2 ft high and be spaced approximately 40 ft apart as necessary for curves. Motion made by Anita Beasley and seconded by Wayne Finch. Motion passed.

New Business:

Playground replacement discussion and getting quotes: Lifetime Adventure Tunnel Playset through Competitive Edge Planning is $1,649.99 with free shipping. Frankie Allen found a comparable one for $2,500. Frankie Allen made the motion to purchase and Vicki Bari seconded. Motion passed.
Review quote for sea wall repairs: Addressed in Old Business
Review and task a team for rewriting lawn contract: Need to be rewritten with clear language. The board (specifically Lee and Wayne) will start soliciting bids to start January 2021.
Discuss M.U.D.D. Committee: The committee head is open to a replacement if anyone is desiring to be on the board.
Board member duties fulfillment: If any board member feels they are unable to fulfill their commitment to the board, please ask for help or consider stepping down.
Rebuilding and enlarging docks at boat ramps: Daniel is getting quotes. The size recommendations are at least double length and a bit wider.
Fourth of July celebration [food,fireworks, etc]: The July 4th celebration will include all planning activities including hot dogs and fireworks ($500 budget on latter). Food trucks will be invited to the neighborhood throughout the week.
Community Center: Upon further discussion of reopening the Community Center, the Community Center will be open to new reservations with a max capacity of 50 and each reservation will be given a copy of the current state regulations/recommendations regarding Covid-19 and gatherings.

The next Board Meeting will be Monday, July 6, 2020, at 7:00 p.m.
The meeting was adjourned.
Respectfully Submitted,
Kendra DeVaughn, Secretary

Bridgetown Community Association
Board Meeting
Monday, May 4, 2020

Due to Covid-19 and the State of Mississippi’s Safer at Home order, the BCA meeting for this month was cancelled.

Bridgetown Community Association
Board Meeting
Monday, April 6, 2020

Due to Covid-19, the BCA meeting for this month was cancelled.

Bridgetown Community Association
Board Meeting
Monday, March 2, 2020
The meeting was called to order at 7:04 p.m. by Secretary, Kendra DeVaughn.
Members present were Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Sharon Dytrt, Stephanie Herrada, and Tim Jones. A quorum was present.
Residents’ Comments:
· Jerry Sides, Fire Chief of Bridgetown Fire Department. He stated that they are an independent organization, not part of Bridgetown. Their area covers 21 square miles. Last year they had 360 calls. It is over that number this year. The organization is run professionally. They are state certified firemen. Call 662-469-8080 to get a burn permit. It is good for one day, and the fire must be extinguished by sundown.
· Randy Barclay, Lot 323, protested the way Security is handling things in the common property areas.
Minutes: It was moved by Vicki Bari and seconded by Sam Barclay to accept the Minutes of the February, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): There was no Treasurer’s Report.
Committee Reports:
           Security (Tim Jones): They are handling vandalism in bathrooms. The parents will be charged and the children will give community service during the Easter Egg Hunt on April 4.
           Finance (Vicki Bari): Collection rate for 2020 dues is 66%. Second notices were sent March 1, 2020.
           Community Center (Sharon Dytrt): The Community Center was rented seven times in February. There were three birthday parties, one church dinner, one cheer banquet, one baby shower, and a homeschool activity that was open to the public. The rates for rental were raised to $55.00 per hour or $500.00 per day. A checkout form was revised and updated. All rental forms were updated with the new dues rates.
           Welcome (Stephanie Herrada): Eleven new residents were visited. There are three homes for sale not under contract.
           ACC Approvals (Frankie Allen): The attached home will be built on Starlanding. Location at bottom of drawing. Home is for the Ketchums who used to live on Los Padres, who are moving back to Bridgetown.
           ACC Violations (Anita Beasley): Letters are written and sent when violations are noted or reported.
           Recreation (Vicki Bari): Christie Barclay will be in charge of the Easter Egg Hunt on April 4.
           Lakes (Daniel Beckham): There was no report.
           MUD (Tim Jones): Tim will research a product to fill behind the seawalls on the levees.
           Park (Sam Barclay):   Sam Barclay made a motion to purchase twelve garbage can holders for the parks and two 8-foot benches for the basketball court for a total cost not to exceed $4,500.00. Tim Jones seconded the motion. Motion passed unanimously.
           Sam is also researching Sandman to purchase 17 tons of sand for the beach area.
           Publicity (Vicki Bari): Christie Barclay stated that the Newsletter is almost finished.
           Website (Sam Barclay): The Website is renewed for two year. FaceBook is exploding.
  Old Business:
A. Annexation: Trial not before next spring.
B. Paving: Discussion postponed until April Board Meeting.
C. Pavilion Dirt/Sand: Can’t grade until it is dry. After grading will have sod installed.
D. Security: Nothing new.
New Business:
There was no new business.
The next Board Meeting will be Monday, April 6, 2020, at 7:00 p.m.
The meeting was adjourned at 8:43 p.m.
Respectfully Submitted,
Sharon Dytrt, Stand-in Secretary

Bridgetown Community Association
Board Meeting
Monday, February 3, 2020
The meeting was called to order at 7:10 p.m. by Vice President, Frankie Allen.
Members present were Lee Germany(phone), Frankie Allen, Vicki Bari, Sam Barclay, Anita Beasley, Jim Berggren, Sharon Dytrt, Wayne Finch, Stephanie Herrada, and Tim Jones. A quorum was present.
Residents’ Comments:
Herb Ochs, Lot 348, wrote a letter to the Board and spoke concerning equipment and other objects that are obscuring the lake view. He does not want rails put between his property and park property that would impede the view of the lake. Frankie Allen will send the letter out to the Board.
Minutes:   It was moved by sam barclay and seconded by vicki bari to accept the Minutes of the January, 2020 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved to accept the Treasurer’s Report prior to audit by Stephanie Herrada and seconded by Anita Beasley. Motion passed.
Committee Reports:
            Security (Tim Jones): we are in NEGOTIATIONS CORPORATE PROTECTIVE SOLUTIONS. Motion was made to raise the rate for Corporate Protective Solutions to $22.00 per hour. Seconded by Sharon Dytrt. The motion passed.
            Finance (Wayne Finch): Collection rate for 2020 dues is 55%. Second notices will be sent March 1, 2020.
            Community Center (Sharon Dytrt): There were five birthday parties in January. There are several long-range rentals into May and October.
            Welcome (Stephanie Herrada): Twelve new residents were visited. Homes are selling quickly in Bridgetown.
            ACC Approvals (Frankie Allen): Approvals made were for replacement of declining structures.
            ACC Violations (Anita Beasley): Five letters were sent.
            Recreation (Vicki Bari): Vicki will contact Sarah Ellis concerning the Easter Bunny activities which will be held at Sunset Lake, or at the Community Center if there is rain.
            Lakes (Daniel Beckham): There was no report. The parking tags are here and will be delivered to residents who have asked for them. Jim Berggren will look for signs concerning not parking on docks.
            MUD (Jim Berggren): Some lights are still out. Jim will write an article for the Web Site about who to contact for broken lights. The big levee off Pleasant Hill is being torn up by cars driving on the grass. Jim will call DeSoto County to see about getting a cable or guard rails up to protect the area. Vicki Bari will send contacts to Jim.
            Park (Sam Barclay):    Sam will contact someone about sand for the beach. He will price out trash containers and playground equipment.
            Publicity (Vicki Bari): Articles for the Newsletter should be sent to Christie Barclay by February 15.
            Website (Sam Barclay): Increase in Facebook followers to 1,477. Posts had a reach of 12,943 and engagements of 5,970. Posts about tornadoes and recovery efforts were among the most viewed. Visits to the website increased in January. There was a total of 1,031 website visits in January. Most viewed pages include Dues Payments, Annexation, and Board Members.
Old Business:
-Annexation: Hearing has been postponed until fall. No date has been set. DeSoto Board of supervisors is preparing for the worst.
-Vicki Bari will send letter to Olive Branch about water leaks.
-Paving: Discussion postponed until March Board Meeting.
-Pavilion Dirt/Sand: Can’t grade until it is dry. After grading will will have sod installed. -Community Center Contract: Sharon Dytrt will word a rule about no removal or damage to television. Rental deposit will be held. Frankie, Lee and Vicki will look into a new mount or a cabinet with lock to protect the television.
-Community Center Rental Fees: Wayne Finch made a motion to increase fees to $55.00 per hour or $500.00 per day. Sharon Dytrt seconded. This will allow rental fees to meet monthly costs of maintaining the building. The motion passed.
New Business:
-Chairs for Community Center: 25 new chairs have been purchased.
-Campers on Itasca and other areas: Letters have been sent.   The ACC Violations Committee will meet to discuss what measures will be taken next.
-Sink Holes on levees: Tim Jones will research water plugs or other solutions to this problem. -Coves filling in: Discussion regarding lake filling in at several locations. A meeting will be held to discuss what work can be done by leasing equipment to do some repair.
-Park Property Markers: A motion was made by Vicki Bari to approve up to $2,500.00 for markers to post on all common property (park property), perhaps with split rail fences setting off the property. Tim Jones seconded. The motion carried.
The next Board Meeting will be Monday, March 2, 2020, at 7:00 p.m.

The meeting was adjourned at 9:00 p.m.
Respectfully Submitted,
Sharon Dytrt, Stand-in Secretary

Bridgetown Community Association
Board Meeting
January, 2020
The meeting was called to order at 7:15 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Daniel Beckham, Wayne Finch, and Tim Jones . A quorum was present.
Residents’ Comments:

Kat Brown (Lot #577) asked about the dock on community property. The discussion is tabled until the weather improves, but Frankie Allen will follow up.

Minutes: It was moved by Sam Barclay and seconded by Daniel Beckham to accept the November minutes. Motion carried.
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded bySam Barclay to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): Tim Jones brought up the idea of getting cameras at the entrances. The attorney will be consulted about legal consequences of doing so. Kids are mud riding around the levee so another barrier will be added. A red truck has been slowly driving through the neighborhood. Security will be alerted to watch for them.
   Finance (Wayne Finch): Notices have gone out for 2020 dues. The attorney is continuing to pursue old debts. Wayne Finch looked at the community center costs for 2019. He recommends increasing the hourly rate from $35 to $50 and day rate from $250 to $400.
   Community Center (Sharon Dytrt): The Community Center was rented four times in December. There was one birthday party, a family dinner, a church dinner, and a wedding. Sharon Dytrt would like to thank Anita Beasley and Vickie Dye for doing double duty in the office while I am unable to be there.
   Welcome (Stephanie Herrada): Nothing to report.
   ACC Approvals (Frankie Allen): The ACC approvals since the last report were a driveway and storage shed. A concern regarding cutting healthy trees due to convenience was brought up. The attorney will be consulted regarding potential consequences both from HOA and county.
ACC Violations (Anita Beasley): There were two new violations in November/December. Two additional ones were added during the meeting.
   Recreation (Vicki Bari): The area around the community center needs sand. None was ordered last year. Lee Germany will be handling.
   Lakes (Daniel Beckham): Vehicles that are used to drop boats will need to have hang tags. They are available in community center office during regular hours. Daniel Beckham noticed that we do have visitors who are overfishing. If he continued to noticed the same person, he has asked them to leave. He would like a new electro fishing study for this year in light of all improvements from last year (~$1,600.00). He also proposed a fishing tournament this summer with a nominal entry fee. He is working to get the artificial structures built. New signs for the boat ramps are needed that parking on the ramp means the vehicle is subject to being towed.
   MUD (Jim Berggren): Streets lights that were out and supposedly fixed are still having issues.
   Park (Sam Barclay):   Prices for a metal playground are going to be investigated.
   Publicity (Vicki Bari): Nothing to report
   Website (Sam Barclay): The number of Facebook followers has increased by 32% over the last year. on jan. 6, 2019 we had 1,088 followers. Today we have 1,432 followers. Santa at the clubhouse posts reached about 5,000 people. spotted dog facebook post reached 15,000 people. We got a bump in views on the annexation page and an increase in views on pay dues page. I updated copyright and pay dues page on the website.

Old Business:

Annexation: Currently, all legal teams are in the time frame for discovery. A court date should be set soon. Also, Memphis is currently deannexing areas due to over annexation.
Paving: All of the quotes were quite expensive. Frankie Allen is going to look at bids for just the community center area and get back. These bids varied from full replacement to just repairs.
Yard at the Basketball Court: Yard is sinking. It needs to verified that the property is not BCA property and it is Olive Branch’s utilities’ responsibility due to a water leak in main line.

New Business:

Security: A discussion of potentially prosecuting trespassers on community land was had. The issue is that the person making the report is responsible as the BCA is not able to make the report as an entity. Lee Germany and Frankie Allen will investigate other options with the attorney.
Community Center: Updated form to note that the TV should not be modified/moved/etc and set penalties for doing so. Vicki Bari is going to look at a thing board to cover up the TV should a resident renting the center wish to have it covered up.

The next regular Board Meeting will be Monday, February 3, 2020, at 7:00 p.m.

The meeting was adjourned at 8:48 p.m..
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
December 2, 2019
The meeting was called to order at 7:06 p.m. by Frankie Allen.
Members present were Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Stephanie Herrada, and Tim Jones. A quorum was not present. No further business was conducted.
The next Board Meeting will be Monday, January 6, 2020, at 7:00 p.m.

The meeting was adjourned at 7:08 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
November, 2019
The meeting was called to order at 7:05 p.m. by Vice President, Frankie Allen.
Members present were Frankie Allen, Vicki Bari, Kendra DeVaughn, Sam Barclay, Anita Beasley, Wayne Finch, and Time Jones . A quorum was present.
Residents’ Comments:

Emily Brooksbank (Lots #7&8) discussed the status of Lot #6 which was also discussed in February 2019. She stated that nothing had happened to date. The county has stopped all work on the house due to permits even though some people were cleaning up the yard. Follow up will be done with the county regarding permits and the owner (Memphis Wealth Builders) regarding state of house.
Several residents discussed the potential rezoning of the corner of Pleasant Hill Rd and Malone Rd from AR to C4 on 11/7/2019. THe board can add the rezoning hearing to the Facebook page so all residents can make their own decision regarding the rezoning.

Minutes: It was moved by Tim Jones and seconded by Vicki Bari to accept the October minutes. Motion carried.
Treasurer’s Report (Vicki Bari): Nothing to report.
Committee Reports:
   Security (Tim Jones): Two calls last month including a meter readers and a disgruntled resident. He is having some software issues with the security company’s access/location
   Finance (Wayne Finch): Dues are currently at 97% collected for 2019. The outstanding dues are now subject to legal actions.
   Community Center (Sharon Dytrt): Wayne Finch will be looking at the costs/profits from the community center. Also, the community center needs a new large trash can.
   Welcome (Stephanie Herrada): Nothing to report.
   ACC Approvals (Frankie Allen): Nothing to report.
ACC Violations (Anita Beasley): There were six new violations in October with three being repeat offenders. Violations including cars in yards, dogs barking, improper fishing, litter, and alcohol in parks. Letters will be sent out. Two final warnings need to be mailed by the attorney. However, the board had a discussion of the 90 day wait period during a suspension letter and what it precisely means. Attorney will be consulted regarding the proper wording for the transfer of attorney fees for violation letters that need to be handled by the attorney.
   Recreation (Vicki Bari): October Fest (10/26) went well. There were 52 in the costume contest and 64 pumpkins painted by the kids. Many of the activities were done inside due to weather. The pumpkin competition went particularly well that way and may be a permanent change to inside. Santa is December 1st and Vicki will need some help. Children will be given group numbers based on age to get younger children out quicker and reduce the time in line. Christmas lights will be judged on December 19, 20, 21 by different group to come up with the top houses. The top houses will be named Yard of the Month. (The signs and stands for Yard of the Month need to be replaced. Vicki is handling this.) Instead of a Christmas Parade on 12/01/2019, the parade will be hayride caroling at a date in December. December 2 is the annual holiday board meeting.
   Lakes (Daniel Beckham): Nothing to report.
   MUD (Jim Berggren): Streets lights that were out for have been replaced.
   Park (Sam Barclay):   Prices for a metal playground are going to be investigated. Nets needs to be replaced on basketball court. Maybe add some heavy benches at the basketball court as well. Also, prices for iron trash can covers.
   Publicity (Vicki Bari): Nothing to report
   Website (Sam Barclay): People can buy "Christmas in Bridgetown" t-shirts and sweatshirts on the website using paypal & credit cards. The price online is a dollar more than buying one in person to cover the paypal & credit card fees.There were a lot of visitors to the facebook page in October. The yard sale posts reached more than 4,000 people on facebook. The OctoberFest posts -especially the pictures of the chili cook off winners were the most popular.
.
Old Business:

Annexation: Court case is progressing with additional information and court dates later this year.
Park Land: Per Bill Jolly, land adjacent to Rhonda Dyus is not their property and, due to the green space requirements for the association, cannot be sold. The BCA is responsible for removing the paving stones and the table. Also, the park land needs to be clearly defined with fences and signs. The board will price adding split road fences to all park land that adjoins private land.

New Business:

Paving: Nothing new to report.
Lake Security:
1. A need for vehicle identification near boat ramps was discussed. Hangtangs will be an option when residents pick up their buttons for 2020. The option of adding a sign that vehicles may be towed will be discussed with the attorney. Signs for no parking on boat ramp will be added.
2. The new color for the bands/buttons was decided and the hangtags will correspond.
3. New handicap sign for the community center is needed.

The next regular Board Meeting will be Monday, December 2, 2019, at 7:00 p.m.

The meeting was adjourned at 8:42 p.m..
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Annual Board Meeting
Sunday, October 27, 2019
The meeting was called to order at 2:28 p.m. by President, Lee Germany.
Members present were Lee Germany, Frankie Allen, Vicki Bari, Kendra DeVaughn, Daniel Beckham, Wayne Finch, Sam Barclay, Anita Beasley, Stephanie Herrada, Sharon Dytrt, and Tim Jones.
There were 12 residents present. Since a quorum of residents was not present, the rules were suspended for the election of Board Members.
Residents’ Comments:

Jimmy Riley (Lot #236) is concerned regarding a water/soil overflow issue from the new subdivision across Malone Rd. He estimated that in the past two years that one ft of depth has been lost for approximately 100-200 yards. This is a different situation from the subdivision across Pleasant Hill Road. The board will consult with the attorney to determine if any action is available.

Minutes: It was moved by Sam Barclay and seconded by Frankie Allen to accept the 2018 Annual Meeting minutes. Motion carried.
Treasurer’s Report (Vicki Bari): It was moved by Sharton Dytrt and seconded by Sam Barclay to accept the FY 2019 Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): The security company has been met with regarding the lack of movement by the patrol. Tim will get the GPS app to monitor their movement.
   Finance (Wayne Finch): Dues are currently at 97% collected for 2019. All outstanding debts have been turned over to the attorney.
   Community Center (Sharon Dytrt): The Community Center is used extensively. A Girl Scout troop would like to use the community center. They would need to use it on a day that is not typically booked (weekday typically). There are two new volunteers in the Community Center
   Welcome (Stephanie Herrada): There was one home visited since the last meeting.
   ACC Approvals (Frankie Allen): No new approvals.
ACC Violations (Anita Beasley): Working with attorney regarding drafting letters for outstanding violations.
   Recreation (Vicki Bari): All events for the year have been well attending (Santa 2018, Easter, July 4th, Octoberfest). The community will be open on Halloween for trick or treating. Planning for Santa 2019 has started.
   Lakes (Daniel Beckham): Lot of compliments on the condition of the lake. A long term plan has been put into place. Artificial structures are being researched and should cost less than $500.
   MUD (Jim Berggren): Nothing to report.
   Park (Sam Barclay):   All parks are being used. Bids will be obtained regarding a more permanent structure. Also, members of the community have suggested an outdoor fitness area which will be researched.
   Publicity (Vicki Bari): Facebook has 444 new followers in the last year. There are 300-500 interactions per month and 25-250 messages/month. Christie needs articles for the newsletter. Please consider writing something.
   Website (Sam Barclay): Christie is working on a history of Bridgetown. The most popular areas are the community center (including calendar), by laws, and yard of the month.
General Business:

Insurance: The BCA received a $1,500 refund off our various insurances due to operating above the insurance companies standard for things such as holding monthly meeting, having committee reports, etc.

Board Members Elected: The following Board Members were elected for a two-year term:
Jim Berggman, Daniel Beckham, Stephanie Herrada, Tim Jones

The next annual Board Meeting will be Sunday, October 25, 2020, at 2:00 p.m.
The next regular Board Meeting will be Monday, November 4, 2019, at 3:09 p.m.

The meeting was adjourned.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
October, 2019

The meeting was called to order at 7:10 p.m. by President, Lee Germany.
Members present were Lee Germany, Vicki Bari, Kendra DeVaughn, Frankie Allen, Sam Barclay, Anita Beasley, Stephanie Herrada, and Sharon Dytrt . A quorum was present.
Residents’ Comments:

Rhonda Dyer discussed the issue with a concrete slab and lawn furniture that were on community property and had been there prior to their purchase of the property. The attorney will be contacted regarding the appropriate steps.
Emily Tyus discussed the potential rezoning of a lot at Pleasant Hill & Malone from AR to C4 on 11/07/2019.

It was moved by Sharon Dytrt and seconded by Anita Beasley that Frankie Allen be appointed Vice President. Motion passed.
Minutes: It was moved by Vicki Bari and seconded by Sharon Dytrt to accept the August minutes. It was moved by Vicki Bari and seconded by Sharon Dytrt to accept the September minutes. Motion carried for both.
Treasurer’s Report (Vicki Bari): It was moved by Sharton Dytrt and seconded by Stephanie Herrada to accept the Treasurer’s Report pending audit. Motion carried.
Committee Reports:
   Security (Tim Jones): Nothing to report
   Finance (Wayne Finch): Dues are currently at 97% collected for 2019. The outstanding dues include 13 long term debts and 7 that are current year only.
   Community Center (Sharon Dytrt): The Community Center is full booked in October on Saturdays. Reservations are being requested for as far as March 2020
   Welcome (Stephanie Herrada): There were 8 homes and 1 lot visited in September. Currently there are only 3 active listings in the community.
ACC Approvals (Frankie Allen): All approvals were repair work.
ACC Violations (Anita Beasley): There were 3 new violations in September - 2 had letters mailed and 1 was corrected already.
   Recreation (Vicki Bari): October Fest (10/26) is in good shape including arranging the trailer, hay, pumpkins, fire (through fire department), and chili cook off. The chili cook off will need 3 judges.
   Lakes (Daniel Beckham): The new shad has been delivered.
   MUD (Jim Berggren): Streets lights that are out have been reported. Fire ant hills have been treated.
   Park (Sam Barclay):   Nothing to report
   Publicity (Vicki Bari): Nothing to report
   Website (Sam Barclay): Newsletter has been sent out.
Old Business:

Annexation: Court case is progressing with additional information and court dates later this year.

New Business:

Paving: The county has stated they will not be paving the lots. A third quote will be obtained as well as looking at sealing the cracks/fixing vs complete repaving.
New Security Committee Chair: Vicki Bari moved and Stephanie Herrada seconded adding Tim Jones to the BCA Board as new Security Committee Chair. Motion passed.
Security: A concern of security patrol not moving enough was discussed. A discussion with the security company regarding the expectation will be had. Also, going forward, all new patrol officers will need to have a mandatory meeting with the Security Committee prior to starting to ensure expectations are known.

The annual Board Meeting will be Sunday, October 27, 2019, at 2:00 p.m.
The next regular Board Meeting will be Monday, November 4, 2019, at 7:00 p.m.

The meeting was adjourned.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
September 9, 2019

The meeting was called to order at 7:08 p.m. by Secretary, Kendra DeVaughn.
Members present were Vicki Bari, Kendra DeVaughn, Frankie Allen, Wayne Finch, Sam Barclay,
Stephanie Herrada, and Sharon Dytrt (by phone). A quorum was present.
Residents’ Comments:
 No comments from residents
Minutes: The approval of the August minutes will be deferred until September Board Meeting
Treasurer’s Report (Vicki Bari): All committee reports will be deferred until September Board
Meeting.
Committee Reports: All committee reports will be deferred until September Board Meeting. A updated
contact list needs to be send out to all board members.
Old Business: All old business will be deferred until September Board Meeting
A. Annexation: Court case is progressing with additional information and court dates later this
year. August 30 is the date that Olive Branch must submit its list of expert witness(es)

New Business:
A. Paving: The county (Michael Lee) states that the paving of the parking lots along the road are
not county responsibility. Vicki and Frankie will verify the previous paving was on the city
right of way. They will continue the conversation with the county with their findings.
B. Tables & Benches: There is approximately $1,700 left in the budget so Frankie will use some
of that money to purchase items to seal the new tables and benches.
C. Basketball Goal: New nets need to be purchase for the basketball goal; however, will
advertise that if a teenager needs to a community service project, the basketball court needs
to be updated (paint, etc). Christie will be asked to place in newsletter and Facebook.
D. Lake Maintenance: Daniel Beckham requested $4,000 above the current lake budget as well
as long term plan. Frankie Allen moved to spend the $4,000 as requested. Stephanie Herrada
seconded. All board members present voted yes (Vicki Bari, Kendra DeVaughn, Frankie
Allen, Wayne Finch, Sam Barclay, Stephanie Herrada, and Sharon Dytrt (by phone).)
E. Upcoming Dates
a. October Fest – 10/26
b. Halloween – 10/31
c. Annual Meeting – 10/27 @ 2:00 p.m.

The next Board Meeting will be Monday, October 7, 2019, at 7:00 p.m.
The meeting was adjourned at 7:31 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
August 5, 2019

The meeting was called to order at 7:08 p.m. by President, Lee Germany.

Members present were Lee Germany, Vicki Bari, Kendra DeVaughn, Frankie Allen, Daniel Beckham, Sam Barclay,Anita Beasley, and Stephanie Herrada. A quorum was present.

Residents’ Comments:
-Claude Brazier wanted clarification regarding the bylaws and sea walls. Per the bylaws, all properties that border the lakes must have a sea wall. He noted several residences that did not follow this. Mr. Brazier commented on the grass growing in his cove and wanted to have it removed. Head of the Lakes Committee, Daniel Beckham, suggested that he not as it was protecting the ground from further erosion. A discussion was opened regarding dredging the lakes and the issues/cost to be overcome.
*It was also brought up that dogs were being allowed in parks. Also, some were unleashed in spite of the Desoto County leash laws. The board held that dogs are especially not supposed to be around park grounds and swimming areas.
*Both of the light poles on Huron are out. Entergy only fixed one. Lee will verify what needs to be done, if anything, and make sure the other light pole is fixed.
Minutes: It was moved by Frankie Allen and seconded by Daniel Beckham to accept the Minutes of the July, 2019 meeting pending edit of missing report. Motion passed.
Treasurer’s Report (Vicki Bari): Nothing to report

Committee Reports:
Security (David Jones): Nothing to report
Finance (Wayne Finch): Nothing to report
Community Center (Sharon Dytrt): Nothing to report
Welcome (Stephanie Herrada): There were 0 homes visited last month with 4 homes
under contract and 2 more pending sale.
ACC Approvals (Frankie Allen): There was a new dock approved.
ACC Violations (Anita Beasley): There were 7 violations in July. Board members noted some additional issues that will be investigated.
Recreation (Vicki Bari): July 4 th was great. Octoberfest is coming up. The same band as last year will be contracted from 6-9 p.m. Depending on the cost, an extra hour may be booked as well.
Lakes (Daniel Beckham): No new trout lines or jugs have been reported or seen.
MUD (Jim Berggren): Nothing to report.
Park (Sam Barclay): Nothing to report
Publicity (Vicki Bari): Nothing to report
Website (Sam Barclay): Facebook and website are up considerably. The July 4th posts had the largest views. A resident submitted cover photo is currently on the Facebook page. Popular pages on the website include Yard of the Month and Community Center. There is an interactive calendar on the Community Center area to see when the Community Center is already booked.

Old Business:
A. Annexation: Court case is progressing with additional information and court dates later this year. August 30 is the date that Olive Branch must submit its list of expert witness(es)
New Business:
A. Paving: Two quotes have been obtained and an additional one will be soon. Asphalt is recommended. The county will be contacted to verify if any of the areas to be paved would fall under their purview.
B. Pavillion during parties: Please be considerate of others if you are having a party or large gathering under the pavilion. This is community property and needs to be shared.
C. Selling Empty Lots: Lots #669, #670, #673, #674, #675 (which includes three on Star Landing and two on Maple Hill) will be sold. With consultation of Stephanie Herrade, a total price was determination in consideration of the poor condition of the lots. All five will be purchased by the same owner who will pay closing clots. Moved by Stephanie Herrada and second by Kendra DeVaughn pending one additional board member walking the lots to verify condition.
a. Yes: Lee Germany, Vicki Bari, Kendra DeVaughn, Sam Barclay, Wayne Finch (by proxy), Anita Beasley, Stephanie Herrada, Sharon Dytrt (by phone).
b. No: None
c. Abstain (but present at meeting): Frankie Allen
D. Bellsouth: Per Vicki Bari, it has been cancelled.

The next Board Meeting will be Monday, September 9, 2019, at 7:00 p.m. due to Labor Day holiday.
The meeting was adjourned at 8:23 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association
Board Meeting
July 1, 2019

The meeting was called to order at 7:12 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Kendra DeVaughn, Frankie Allen, Wayne Finch, Sam Barclay, and Sharon Dytrt. A quorum was present.

Residents’ Comments:
Kathy Brown (Lot 577) discussed a pier at Lakewood Park for kayaking.
Minutes: It was moved by Vicki Bari and seconded by Frankie Allen to accept the Minutes of the May, 2019 meeting. Motion passed. (June, 2019 meeting did not have a quorum present.)
Treasurer’s Report (Vicki Bari): It was moved by Kendra DeVaughn and seconded by Sharon Dytrt to accept the Treasurer’s Report pending audit. Motion passed.

Committee Reports:
Security (David Jones): All has been quiet on the security front. There is a potential to switch up hours for better coverage including beach patrol. As a note, all security have body cameras and is saved. No bands will be checked on July 4 th .
Finance (Wayne Finch): Collection rates of annual dues are at 95%. All unpaid current year dues will be sent to the attorney on July 2, 2019
Community Center (Sharon Dytrt): A busy month with 5 rentals. A Girl Scout troop is looking at using the community center.
Welcome (Stephanie Herrada): There were 9 homes visited last month with more homes being closed on. The underground home is now a fulltime rental property.
ACC Approvals (Frankie Allen): There were 7 approvals in the month of June including 2 fences, 2 decks, 2 storage buildings, and a dock.
Recreation (Vicki Bari): July 4 th will be a big day with lots of activities. Everything is in line for that.
Lakes (Daniel Beckham): Nothing to report
MUD (Jim Berggren): Nothing to report.
Park (Sam Barclay): Nothing to report
Publicity (Vicki Bari): Nothing to report
Website (Sam Barclay): Nothing to report

Old Business:
A. Annexation: Court case is progressing with additional information and court dates later this year.
New Business:
A. Pier at Lakewood: Sharon Dytrt motioned the board request bids on a pier at Lakewood Park. David Jones seconded the motion. Motion passed. Lee Germany and Frankie Allen will obtain the bids.
B. Fireworks at July 4 th : Kendra DeVaughn motioned the board to allot $300 to pay for fireworks. Sharon Dytrt seconded. Motion passed. Other parties donated additional money.

The next Board Meeting will be Monday, August 5, 2019, at 7:00 p.m.
The meeting was adjourned at 8:13 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretar

Bridgetown Community Association
Board Meeting
June 3, 2019
The meeting was called to order at 7:02 p.m. by Frankie Allen.
Members present were Vicki Bari, Kendra DeVaughn, Frankie Allen, Wayne Finch, and Anita Beasley. A quorum was not present. No further business was conducted.

The next Board Meeting will be Monday, July 1, 2019, at 7:00 p.m.

The meeting was adjourned at 7:05 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, May 6, 2019
The meeting was called to order at 7:07 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Kendra DeVaughn, Frankie Allen, Daniel Beckham, Sam Barclay, Anita Beasley, Stephanie Herrada, and Sharon Dytrt. A quorum was present.
Residents’ Comments:

Kendra DeVaughn – Resident stated that there was a water leak on her property and Olive Branch Utilities had been contacted.
Patti House – Resident addressed the board regarding the “Underground House” that is listed on Airbnb. She stated the house is only rented on weekends and requested the board allow for a 6 month trial of the situation. The house has already been previously rented out. She does have video and audio surveillance with the ability to remove renters who are troublesome. Board members will reach out to Desoto County regarding county ordinances that are pertinent.

Minutes:   It was moved by Vicki Bari and seconded by David Jones to accept the Minutes of the April, 2019 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Sharon Dytrt and seconded by David Jones to accept the Treasurer’s Report pending audit. Motion passed.
Committee Reports:
   Security (David Jones): It was moved by Frankie Allen and seconded by Sam Barclay to increase beach patrol hourly wage by $2/hr for the 13 weeks they are used. Motion passed. A lawn tractor has been reported stolen. Verbal abuse of security has been present and is not appropriate. There was a recommendation for next year’s buttons/bands to be tricolor which was noted.
   Finance (Wayne Finch): Collection rates of annual dues are at 87%. Final notices will go out soon. For any 2019 past due that are paid before May 15th, the $75 collection fee is waived. The attorney continues to work on prior year back dues. There was a very minimum increase on insurance this year and the surprise inspection by the insurance company went well
   Community Center (Sharon Dytrt): February was a busy month with 6 rentals.
   Welcome (Stephanie Herrada): Currently there are 2 MLS listings for Bridgetown for sale and 6 MLS listing for Bridgetown that are pending contracts. Of the new homes, 6 were visited and 2 homes had welcome bags left.
   ACC Approvals (Frankie Allen): There was a lot of new approvals but no issues. The fence near the park land is just being replaced along the property line.
   ACC Violations (Anita Beasley): There were 7 violations in April with 5 letters being issued. Of these, 3 homes showed distinct signs of improvement. There was a complaint regarding dog barking. Desoto County will be contacted regarding one house with severely overgrown underbrush and one house with a pool in poor condition. There was a report of a business being run out of a house which will be addressed.
   Recreation (Vicki Bari): Due to weather, the Bunny Run was given the eggs for the Easter Egg Hunt. There appeared to be some issues regarding the timing.
   Lakes (Daniel Beckham): The lakes have been stocked with shad and bream. A 53 lb catfish was caught in the lake. A motion to allow fishing with minnows was proposed by Daniel Beckham and seconded by Sharon Dytrt. Motion passed. The signs will be removed. A new, larger sign is in works for the beach.
   MUD (Jim Berggren): Nothing to report.
   Park (Sam Barclay):   New sand is needed for the beach and playground. This should be allowed budget for the approximately 2 dump truck loads needed.
   Publicity (Vicki Bari): Anita Beasley and Sharon Dytrt are handling yard of the month.
   Website (Sam Barclay): Facebook has 1222 followers with the most popular posts reaching 8000 people. Annexation post on website is the most popular. Three posts on Facebook were deleted for being inappropriate/vulgar. Three people are looking to purchase homes in Bridgetown through Facebook.
Old Business:

Annexation: Court case is progressing with additional information and court dates later this year. The Bunny Run went well.
Dog Park: Tabled.
Technology Upgrades: Everything is done and being used.
Park Benches: The 2 benches given for the BCA use will be placed under the windows at the community center.

New Business: There was no new business.
The next Board Meeting will be Monday, June 3, 2019, at 7:00 p.m.

The meeting was adjourned at 8:25 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, April 1, 2019

The meeting was called to order at 7:05 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Frankie Allen, Daniel Beckham, Sam Barclay, Anita Beasley, Stephanie Herrada, and Sharon Dytrt. A quorum was present.
Residents’ Comments:

Herb Ochs, Lot 348, wants to build a fence on the east side of his yard to keep cats and dogs out. Some of the Board members will go by to see what he has in mind.
Emily Brooksbank, Lots 7 and 8, is concerned about the completion of the house beside hers. The builder is waiting for stop work orders to be lifted.
Stephanie Herrada, Lot 227, wants to paint her house white. It was approved.
David Jones, Lot 585, says dogs are barking at 2681 Beaverhead. The neighbors have written a letter to the owner, animal control and the Sheriff have been contacted.

Minutes:   It was moved by David Jones and seconded by Sam Barclay to accept the Minutes of the March, 2019 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): No report.
Committee Reports:
            Security (David Jones): The family behind the fire department, not residents of Bridgetown, are causing issues. They need not to come onto Bridgetown property.
            Finance (Wayne Finch): Collection rates of annual dues are at 77%. Second notices have been mailed.
            Community Center (Sharon Dytrt): There were two parties in March. April and May are heavily booked.
            Welcome (Stephanie Herrada): There are three homes for sale. The cookbooks have arrived and covenant books are being printed. The Committee will go to visit new residents in April.
            ACC Approvals (Frankie Allen): There were no new approvals in March.
            ACC Violations (Anita Beasley): The pontoon boat is still being parked on the street at Crystal Court. Anita Beasley moved to call the Fire Marshall about this. If they cannot help get it resolved, the matter will be turned over to Bill Jolly for legal action. Seconded by Sharon Dytrt. Motion passed.
            Recreation (Vicki Bari): No report
            Lakes (Daniel Beckham): The fishing study was done. The lakes are overcrowded with large mouth bass. Keep the small bass. If over 12 inches, let go.   Signs will be taken up. Messages will be consolidated into one sign. The lakes will be stocked with brim and shad. Daniel Beckham moved to spend $12,500.00 on forage fish and fertilizer. Seconded by Stephanie Herrada. Motion passed. Grass should not be sprayed and killed on the edges of the lakes.
            MUD (Jim Berggren): The street light in front of Joe Butler’s home and at the end of Stephanie Herrada’s driveway need to be repaired.
            Park (Sam Barclay):    New picnic tables have been built at all the parks. Okeechobee Park has been refurbished. Sam Barclay is getting estimates on sand for the beach and Okeechobee Park.   Security at the Beach will be hired on weekends from April 13 – May 18 for six hours a day. Security will be on the regular beach schedule from May 19 – Labor Day.
            Publicity (Vicki Bari): No report
            Website (Sam Barclay: The Bridgetown Facebook page now has 1,174 followers. It was a very active month on Facebook with posts reaching 11,588 people which is a 200% increase. Posts about the spring vendor market and the bunny run 5k were the top two posts. The third most popular post was about a found bunny on Big Horn. A number of people are reaching out through Facebook looking to buy homes in Bridgetown, and those posts have generated a lot of responses. Monitored/reacted/ or responded to 312 Facebook comments. We received 23 direct messages – which resulted in 68 messages back and forth.
Updates on annexation, and the Spring newsletter were added to the website. The Newsletter is one of the largest in years with twelve pages. It was sent to Joe Butler for printing on March 23. He had printing issues and was just mailed
Old Business:

Annexation: Fundraisers are being held. May 2, Catfish Country from 4:30 – 8:00. A legal representative has been hired. Court date is April 17, 9:00 a.m.
Dog Park: Forward to May.
Communication: When responding to emails, etc. please respond all.
Technology Upgrades: Comcast has installed one camera inside and three outside the Community Center. WIFI is working. Phones still need to be changed to Comcast. A large screen TV will be purchased for the use of renters of the Center.

New Business:
There was no new business.

The next Board Meeting will be Monday, May 6, 2019, at 7:00 p.m.

The meeting was adjourned at 8:39 p.m.
Respectfully Submitted,
Sharon Dytrt, Stand-in Secretary

Bridgetown Community Association Board Meeting
Monday, March 4, 2019

The meeting was called to order at 7:09 p.m. by President, Lee Germany.
Members present were Lee Germany, Kendra DeVaughn, Frankie Allen, Wayne Finch, Sam Barclay, Anita Beasley, Stephanie Herrada, and Sharon Dytrt. A quorum was present.
Residents’ Comments:
*No resident comments
Minutes: It was moved by Sam Barclay and seconded by Wayne Finch to accept the Minutes of the February, 2019 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): Nothing to report.
Committee Reports:
Security (David Jones): Nothing to report.
Finance (Wayne Finch): Collection rates of annual dues are at 67%. Second notices will go out soon. For any who have 2018 and prior dues, they will have a court date this month and the attorney will pursue further actions at that time.
Community Center (Sharon Dytrt): February was a busy month with 7 rentals. Vickie Dye has been contracted to be a caretaker of the community center.
Welcome (Stephanie Herrada): Currently there are 2 MLS listings for Bridgetown for sale and 4 MLS listing for Bridgetown that are pending contracts.
ACC Approvals (Frankie Allen): Three new homes are being built at around 2400-2700 sq ft. In addition, trees and a swimming pool were approved.
ACC Violations (Anita Beasley): There were 5 violations in February such as overgrown grass, cars in yard. One house that has had complaints has been turned over to the county.
Recreation (Vicki Bari): Nothing to report.
Lakes (Daniel Beckham): The lakes were shocked and tested. The results are pending.
MUD (Jim Berggren): The light that was reported out last month has been replaced. A sign near the levee has been replaced.
Parks (Sam Barclay): Nothing to report but a meeting is being held with Wayne Finch and Lee Germany to make a plan for the parks.
Publicity (Vicki Bari): Please submit letters for the newsletter by to Christie Barclay.
Website (Sam Barclay): Facebook has 1100 followers with the most popular posts reaching 3200 people. Christie is answering about 60 questions/month for the Facebook page. A suggestion of holding a community-wide clean up during the County Clean-Up Week (04/06-04/14).

Old Business:
A. Annexation: President for Fight4Desoto has invited the Board to his house for a private meeting. Lee Germany will update the Board after the meeting.
B. SCA Event in June: The SCA requested and was approved to rent a port a potty for the levee that day. Additionally, they requested to have contained open flame for demos. The board had no issue, but recommended alerting the fire department.
C. Dog Park: Frankie Allen will be emailing planners of dog parks to meet with the community about the legal ramifications and potential locations of a dog park.
Currently, the BCA attorney has stated that we would be liable for any injuries from a dog park.
New Business:
A. Color Run: Fight4Desoto will be hosting a Color Run on April 13, 2019. They have requested the community center from 4-8 p.m. Wednesday and Friday before the event and 6:30 a.m.-12 p.m. the day of the event. The entire 5K will be in the Bridgetown Community. They are requesting a number of items. The Board agreed to
supply what is already in stock.
B. Communication: President Lee Germany reminded Board members to email him regarding situations so that he is aware.
C. Credit Card: Lee Germany suggested the BCA obtain a credit card (previously a debit card has been held). Wayne Finch will follow up with Vicki Bari regarding this.
D. Technology Upgrades: Lee Germany suggested the following upgrades for the BCA/Community Center. It was moved by Frankie Allen and seconded by Stephanie Herrada to accept the upgrades.

Small TV for office
Large TV for main area
Change fire alarm and security system to VOIP through Comcast
Adding 3 cameras around Community Center

E. Security: Vickie Dye discussed a gentleman who was taking pictures through the neighborhood. Security has been alerted.

The next Board Meeting will be Monday, April 1, 2019, at 7:00 p.m.
The meeting was adjourned at 8:30 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, February 4, 2019

The meeting was called to order at 7:01 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Daniel Beckham, Wayne Finch, Sam Barclay, Anita Beasley, Stephanie Herrada, and Kendra DeVaughn. A quorum was present.
Residents’ Comments:

David Dodson (Lot 329) asked what the board’s response is to the annexation and discussed previous personal efforts that were similar.
- Vicki Bari stated the BCA’s attorney did not recommend donating community funds to a different nonprofit but did not have a legal issue with the BCA helping the Fight4Desoto in other ways.
- Sam Barclay clarified that while the BCA could send out unsolicited mail (fliers, etc.) sending out unsolicited emails could result in a large fine per email.
Stephen Scale (Lot 486), a recent resident, stated his encouragement of Fight4Desoto.
Mitzi Pepper (Lot PH13) again asked what the board’s response is to the annexation and discussed the Fight4Desoto meeting on 02/02/2019.
- The board discussed the information noted from David Dodson.
April Mahony (Lot 506) asked if the BCA has previously donated to anything similar to the Fight4Desoto. Per the BCA board, they have not. She asked for a discussion of HB 1051 which occurred at the end of the meeting. Ms. Mahony is supposed to be sending a flier to the board to be mailed out regarding the Fight4Desoto and HB1051.
Emily Brooksbank (Lot 7 & 8) questioned the state of Lot #6 which was auctioned off in the past and the house is now in disarray. Sharon Dytrt will be discussing this with the attorney.
Janet Wilkerson (Lot 338) discussed the sediment that is settling in front of her house that has eliminated her 50 ft of lake front property.

Minutes:   It was moved by David Jones and seconded by Sam Barclay to accept the Minutes of the January, 2019 meeting. Motion passed.
Treasurer’s Report (Vicki Bari): It was moved by Sharon Dytrt and seconded by Stephanie Herrada to accept the Treasure’s Report prior to audit. Motion passed.
Committee Reports:
            Security (David Jones): January was again a quiet month. Nothing to report.
            Finance (Wayne Finch): The attorney will begin looking at garnishments for old and/or high dollar outstanding dues.
            Community Center (Sharon Dytrt): January was a busy month with fives uses of the community center, including by the Fight4Desoto group. There is now pest control coming around periodically. A special thanks to Anita and Vicky for cleaning and organizing the Community Center kitchen.
            Welcome (Stephanie Herrada): Currently there are five houses without contracts in Bridgetown. There were 15 homes visited with 9 receiving welcome bags and 6 that were vacant or under construction.
            ACC Approvals (Frankie Allen): There were several approved tree removal applications. In addition, there will be letters sent to several properties that are building as a proactive measure.
            ACC Violations (Anita Beasley): Two violations were reported and letters sent out. Anita moved to reduce the 30-day notice to 7 days for safety violation such as, but not limited to, overgrown grass and cars that are blocking areas. Motion second by Sharon Dytrt. Motion passed.
            Recreation (Vicki Bari): Easter is coming up and plans are being made for the community gathering.
            Lakes (Daniel Beckham): South Eastern Pond Management returned a quote of $1,800 for a survey of the lakes to see what is needed to make them healthy. Solitude Lake Management returned a quote of $5,200. The third company has not provided a bid after attempts to contact them. These efforts are documented and the South Eastern Pond Management bid will be accepted. All yellow bass caught from the lakes should not be returned to the lakes as they are an invasive species. A lake subcommittee has been formed to further address the needs of the lakes and those who use them. Additional issues that were brought up are turtles, beavers, and Canadian geese.
            MUD (Jim Berggren): No report was provided.
            Parks (Sam Barclay):    It will cost $450 in labor plus lumber (rough cut oak) to encase the columns on the pavilion. This will be done in the next week or so. Frankie Allen will pay out of pocket and get reimbursed. The original contractor for the picnic tables has not started the job so Frankie suggested refurbishing the current tables by replacing all lumber as the concrete pads are uneven and the current tables compensate for this already. The cost for this will be close to the replacement cost. Frankie will get a quote and see where that stands in regards to the original budgeted amount. A vendor (Drew Potter) has been contacted regarding this. The bids from the previous year are only valid through January 31st of the following year.
            Publicity (Vicki Bari): Please submit letters for the newsletter by March 5, 2019 to Christie Barclay. She also encouraged all board members to write an article.
            Website (Sam Barclay): The survey regarding annexation was as following: 143 votes, 114 to fight the annexation and remain unincorporated, 28 to fight the annexation and incorporate into a new community, 1 to allow the annexation into Olive Branch. Facebook Page has 1099 following with an audience of 13,000 depending on the posts. The website had triple the amount of traffic in January in part due to the annexation issues.
Old Business:

Annexation: Most of the discussion was previously heard during the residents’ comment time. The BCA board will be printing and mailing fliers to each of the residents to inform them of the Fight4Desoto mission. Facebook and the website will also be used to inform.

New Business:

Purchasing Cookbooks: Sharon Dytrt will purchase cookbooks up to $500. Quantity unknown.
Community Dog Park: Frankie Allen discussed a possible dog park. Vicki Bari will contact the insurance company to check regarding coverage. Possible locations are at Lakewood Park as well as the bottom of the east levee.
Levee Clean Up: A clean up for the bottom of the levee will be announced in the quarterly newsletter.
HB1051: Resident April Mahony discussed HB1051 that would require residents in a potential annexation area to receive a vote prior to annexation. The bill has a potential to not move forward if substantial support is not given by midnight on Tuesday, February 5. She encouraged all residents to call, email, etc. all state representatives. Also, she encouraged signing the Change.org petition but do not donate to them as the money stays at Change.org and does not go to the location community.

The next Board Meeting will be Monday, March 4, 2019, at 7:00 p.m.

The meeting was adjourned at 8:37 p.m.
Respectfully Submitted,
Kendra DeVaughn, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, January 3, 2019

The meeting was called to order at 7:03 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Sharon Dytrt, Frankie Allen, Wayne Finch,
Sam Barclay, Anita Beasley, Kendra DeVaughn, and Jim Berggren. A quorum was present.

Residents’ Comments: Ralph Crafton, Lots 456 & 457, said the trailer on Birch Island has been
moved.
Vickie Wilder, Lot 430, attended the planning committee on rezoning. Intersection of Laughter and 269 was rezoned as C2.
Rezoning to C1 of the SW corner of Craft and College was denied. It will go to the Board of supervisors on January 22, at 9:30 a.m.
Bessie Pearson, Lot 451, said that someone was peeping in a window at her home soon after Christmas. She will call Security and 911 if it happens again.
Board member Kendra DeVaughn introduced Dennis West from the Society for Creative Anachronism (SCA). They are a 501-3C group. They want to have a muster in a park in Bridgetown open to the public. It was decided that the best place is probably the lot by Pleasant Hill. They are considering June 8, 2019. Kendra will write an article for the Newsletter and web Site. Members of the group will sign a waiver. Sharon will give Kendra a copy.
Minutes: It was moved and seconded to accept the Minutes of the December, 2018 meeting. Motion passed.
Treasurer’s Report: There was no report.

Committee Reports:
Security: December was a quiet month. Nothing to report.
Finance: Wayne and Sharon will meet with Bill Jolly, Attorney, concerning people who have not paid past dues. Sharon will email the Board information from that meeting. Invoices for 2019 have been mailed.
Community Center: December was quite busy. There were several rentals. Santa Claus was at the Center on December 2. A large number of children attended to decorate ornaments and cookies and to meet Santa. Pictures were taken. There are quite a few pictures that have not been picked up. They are in the office at the Community Center.
Welcome: No Report
ACC Approvals: Frankie Allen reported on two applications from residents that were approved.
ACC Violations: Anita Beasley has sent letters to residents who have infractions. They have all made corrections except one. That one will be referred to our lawyer.
Recreation: There was no report.
Lakes: South Eastern Pond Management was contacted to do a survey of the lakes to see what is needed to make them healthy. They will do it for around $2,000.00. Two more bids are needed before a decision can be made. A motion was made to spend up to $2,000.00 for a lake survey and management report, pending outcome of three quotes. The motion was seconded and passed.
MUD: Some lights have been repaired.
Parks: Sam Barclay is going to run weed killer in the sand at the beach. Frankie Allen will contact the man who is building 12 picnic tables for the park.
Publicity: There was no report.
Website: Christie Barclay is updating the Website. There will be a new section called Annexation Updates.
Old Business:
A. Annexation: There was discussion about Annexation. Lee Germany is having a survey posted on the Website for 25 days to get an idea of which direction the residents in the community want to go.

New Business:
A. Purchasing Cookbooks: A motion was made to purchase cookbooks, up to $500.00 to have available at the Community Center. Motion was seconded and passed.

The next Board Meeting will be Monday, February 4, 2019, at 7:00 p.m.
The meeting was adjourned at 8:45 p.m.
Respectfully Submitted,
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, December 3, 2018

The meeting was called to order at 7:02 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen,
Daniel Beckham, Wayne Finch, Kathy Haas, Sam Barclay, Anita Beasley, Stephanie Herrada,
and Kendra DeVaughn. A quorum was present.

Residents’ Comments: Wayne Wood, Lot 515, reported a travel trailer in the road on Birch
Island. Anita Beasley, ACC Violations chairman, will follow up.
Minutes: It was moved and seconded to accept the Minutes of the November, 2018 meeting.
Motion passed.
Treasurer’s Report: There was no report.

Annexation discussion: State Representative Jeff Hale discussed the upcoming proposal for
Olive Branch to annex Bridgetown and surrounding areas. Mr. Hale stated that any petitions
which have been started should be collected. Only petitions on legal letterhead will be
acceptable. A committee was formed to meet with other neighborhoods to work on a strategy to
oppose the annexation. The committee members are Lee Germany, Vicki Bari, Frankie Allen,
Daniel Beckham, Wayne Finch and Kendra DeVaughn. Mr. Hale said he would like to be on our
committee.

Committee Reports: There were no committee reports

Old Business:
A. Christmas Parade: The Christmas Parade will be Saturday, December 15. The
parade will start at the water tower at 6:30 p.m. Prizes will be given. S’mores and hot
chocolate will be provided after the parade.

New Business:
A. Annexation: The newly formed committee will meet on Tuesday, December 11 at
6:00 p.m. to begin planning steps to take in opposing the annexation.

The next Board Meeting will be Monday, January 7, 2019, at 7:00 p.m.
The meeting was adjourned at 7:14 p.m.

Respectfully Submitted,
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, November 5, 2018

The meeting was called to order at 7:05 p.m. by President, Lee Germany.
Members present were Lee Germany, Vicki Bari, Sharon Dytrt, Frankie Allen, Wayne Finch, Kathy Haas, Sam Barclay, Anita Beasley, Stephanie Herrada, Jim Berggren, and Kendra DeVaughn. A quorum was present.
Residents’ Comments: There were none.
Minutes: It was moved and seconded to accept the Minutes of the October, 2018 meeting. Motion passed.
Treasurer’s Report: It was moved and seconded to accept the Treasure’s Report prior to audit. Motion passed.
Appointment of New Board Member: Daniel Beckham was appointed to serve on the Board for a period of two years. A second was made. The appointment was accepted unanimously.

Committee Reports:
Security: There was no report
Finance: 95% of residents have paid 2018 dues. Collection letters for 2018 dues have been sent to twelve residents. $3,500.00 in past dues was collected in October. Invoices for 2019 will be mailed in early December, 2018. The buttons and arm bands for 2019 will be orange.
Community Center: The Community Center was rented five times in October. There were three birthday parties, a baby shower, and a bridal shower. Life Bridge church has disbanded and is no longer renting the Center on Sunday mornings.
Welcome: Two committee members visited seven new residents.
ACC Approvals: There were no approvals in October.
ACC Violations: Out of the eight violation letters that were mailed in October, five residents have come into compliance. Final letters will be mailed.
Recreation: Octoberfest was a success. Halloween at the Community Center was received well. The Board will discuss having this as an annual event. On December 2, Santa will be at the Community Center. Children will be able to decorate cookies and ornaments.
Lakes: There was no report. Daniel Beckham will be the Chairman of this committee.
MUD: A contract for new lights on the East levee and at Plumas Cove was signed.
Parks: All parks are looking good. A new sign is needed in Victoria Park.
Publicity: All items for the upcoming Newsletter should be sent to Christie Barclay by November 10.
Website: The Website has been kept up to date. Bridgetown has 1,010 Facebook followers.

Old Business:

Picnic tables: Frankie Allen will order twelve tables for the parks.
Electrical and Brick Work at the Pavilion: Back poles will be cased with wood. Front poles will have brick casing to four feet high and wood casing to finish the tops.

New Business:

Christmas Parade: Bridgetown will hold a Christmas Parade on Saturday, December 15, at 6:30 p.m. It will begin at the water tower and proceed to the entrance at Pleasant Hill Rd. There will be a prize for the best float. There will be caroling after the parade. Trailers will be provided for caroling.
Decorate for Christmas: Christmas lights will be put up on the outside of the Community Center on Tuesday, November 13, at 6:00 p.m. The inside of the Center will be decorated on Sunday, December 2 in the afternoon. Everyone is welcome to help with these activities.
December Board Meeting Party: Everyone attending the meeting will be invited to a Taco Bar dinner and dessert after the December 3 meeting. Stephanie Herrada and Vicki Bari will chair this committee.
Election of Officers for 2019: President: Lee Germany

Vice President: David Jones
Secretary: Sharon Dytrt
Treasurer: Vicki Bari

The next Board Meeting will be Monday, December 3, 2018, at 7:00 p.m.
The meeting was adjourned at 8:08 p.m.
Respectfully Submitted,
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, October 1, 2018

The meeting was called to order at 7:02 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Sam Barclay, Anita Beasley, Kendra DeVaughn, and Jim Berggren. A quorum was present.

Residents’ Comments: Flo Butler, Lot 402, thanked the Board for having weeds killed in common property beside their home.
Minutes: It was moved and seconded to accept the Minutes of the September, 2018 meeting. Motion passed.
Treasurer’s Report: It was moved and seconded to accept the Treasure’s Report prior to audit. Motion passed.

Committee Reports:
Security: Shooting in the Bridgetown Community is being investigated.
Finance: 97% of residents have paid 2018 dues. Collection letters for 2018 dues are being prepared by our attorney to be sent to twelve residents.
Community Center: The Community Center was rented seven times in September.
Welcome: Welcome Committee will visit 14 new residents in October.
ACC Approvals: Sam and Marlene Ford, Lot 1 at 4858 Victoria Drive are building a 20 x 20 boat slip.
ACC Violations: There were seven complaints received in September. Six first letters and one final notice were mailed.
Recreation: Octoberfest will be Saturday, October 27. There will be a chili cook-off with 1st to 3rd places recognized. The Band Highway 305 will play.
Lakes: There was no report. Chairman, Benny Babb, has resigned from the Board. The Board appreciates all he has done to support the Board and the Lakes Committee. Frankie Allen will contact a resident who is interested in working with the Lakes Committee.
MUD: Waivers are needed to trench yards to put up new street lights. Two lights are needed on the East levy. Jim Berggren will check on utility easements.
Parks: Lee Germany will have a board replaced on the dock. He will also have ripp rapp leveled at the park between the lakes. Sam Barclay and Frankie Allen will have swings added to the playground equipment at Sunset Lake. Frankie Allen will replace five picnic tables in the same park. Jim Berggren will have a fishing sign added. David Jones will have broken post in parking area replaced. Vicki Bari will contact electricians concerning having electrical wires run, fans and lights installed at the pavilion. Lee Germany and Sam Barclay will have work done to complete columns on the pavilion.
Publicity: The October Newsletter was one of the best printed.
Website: Overall page views are up 8%. The increase is due to people reading the fall newsletter. Facebook: We now have 956 Facebook followers. The yard sale event posting on Facebook has generated the largest engagement we’ve ever had – 13.9 K. Plus 606 people responded to the invite that they are going or are interested in going. Most messages and questions revolved around lost and found animals and questions about booking the community center.
Old Business:

Digging out ends of coves: Forward to a future meeting
Lots for sale on Maple Hill: Someone is interested in purchasing two lots. Study is ongoing.
Shred-It truck for yard sale: The cost was prohibitive. We will not do this.

New Business: There was no new business.

The next Board Meeting will be Monday, November 5, 2018, at 7:00 p.m.
The meeting was adjourned at 8:11 p.m.
Respectfully Submitted,
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, September 10, 2018

The meeting was called to order at 7:10 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari (phone), Sharon Dytrt, Kathy
Haas, Sam Barclay, and Stephanie Herrada. A quorum was present.

Residents’ Comments: There were no Residents’ comments.
Minutes: It was moved and seconded to accept the Minutes of the August, 2018 meeting.
Motion passed.
Treasurer’s Report: There was no Treasurer’s Report. Forwarded to next meeting.
Appointment of New Board Members: A motion and second were made to appoint Anita
Beasley and Kendra DeVaughn to the Board until the annual meeting, at which time they will be
on the ballot for a two-year term. Motion was passed.

Committee Reports:
Security: Call about dog barking and out of enclosure at Eldorado and Victoria.
Finance: 97% of residents have paid 2018 dues. Letters were sent to 30 residents who have not
paid 2018 dues. Several have paid. Dues that are not paid by September 16 will be turned over to
attorney for collection.
Community Center: The Community Center was rented five times in August. There were two
birthday parties, a Bridge Club party, a wedding and a 50 th Anniversary Celebration. Rentals for
September and October are going fast. Nancy Brown, a long-time volunteer at the office, is
moving to Colorado. She will be missed.
Welcome: Welcome Committee visited two new residents: 2122 Taryn Lane and 4041 Los
Padres.
ACC Approvals: Samantha Olivent Bianchi, Lot 584 – Extend patio 3 feet.
Lisa Olivent, Lot 648 – Extend patio 3 feet.
John Butler, Lot 204 – Approved pruning, but not removal of large oak tree.
ACC Violations: Initial violation letters will be sent to several homes.
Recreation: Octoberfest will be Saturday, October 27. There will be a chili cook-off with 1st to
3rd places recognized. A motion was made and seconded to hire the band Highway 305 to play
during Octoberfest from 5-9p.m. at a cost not to exceed $600.00. Motion passed.
Lakes: There was no report.
MUD: There was no report.
Parks: A sign is down at Victoria Park. The parks look good.
Publicity: Deadline to give articles to Christie Barclay is passed. A new feature will be Yard of
the Month.
Website: The Bridgetown Facebook page now has 929 followers. We saw a dramatic increase
in messages and posts about animals, especially missing cats. The post about vicious dogs
reached 4,795 people. On an interesting note, ten of our followers are from Bridgetown,
Australia – maybe consider a sister city relationship?

Old Business:
A. Digging out ends of coves: Lee Germany will call about this.
B. Lots for sale on Maple Hill: Continue to October meeting.
C. Shred-It truck for yard sale: Vicki Bari is contacting them.

New Business:
A. Ballot: A motion and second was made to approve the ballot for Board Members to
be presented at the Annual Meeting. The motion passed.
Names on the ballot are: Frankie Allen, Sam Barclay, Anita Beasley, Kendra
DeVaughn, Lee Germany, Kathy Haas, David Jones
B. T-shirts for sale: Vickie Dye is in charge of getting pre-orders for Bridgetown T-
shirts and making the order.

The next Board Meeting will be Monday, October 1, 2018, at 7:00 p.m.
The meeting was adjourned at 8:10 p.m.
Respectfully Submitted,
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, August 6, 2018
The meeting was called to order at 7:09 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Wayne Finch, and Jim Berggren. A quorum was present.

Residents’ Comments: Flo Butler, Lot 402, was concerned about weeds at park beside her house. Vicki Bari contacted person in charge of mowing and weed control.
Kerri Nunnery, Lot 53, had question about children under 16 not being able to swim without adult supervision. It was an insurance decision. Vicki Bari will post insurance regulation to the web site.
She also asked what is considered dusk. When the street lights come on.
Stan Quarles, Lot 112, complimented the way the neighborhood looks.
Minutes: It was moved and seconded to accept the Minutes of the July, 2018 meeting. Motion passed.
Treasurer’s Report: It was moved and seconded to accept the Treasurer’s report prior to audit. Motion passed.

Committee Reports:
Security: There have been a couple of threats to people. Security was stepped up on residences.
Finance: 95% of residents have paid 2018 dues. The Finance Committee met with the Board attorney. He will file judgements on 17 residents whose dues have not been paid for several years. Letters will be sent to 30 residents who have not paid 2018 dues. If they are not paid by September 16, they will be turned over to attorney for collection.
Community Center: The Community Center was rented seven times in July. There were four birthday parties, a church dinner, a 50th Anniversary party, and a wedding. Lifebridge Church will be renting Sundays and Wednesdays in August. Vickie Dye volunteered to work in the office on some Saturdays.
Welcome: Welcome bags were delivered to eight new residents. Jim Berggren volunteered to help with welcome committee visits.
ACC Approvals: There were none in July.
ACC Violations: Violation letters are being prepared for several residences.
Recreation: Fourth of July activities were well attended. Grand opening for Sunset Park will be Saturday, August 11.
Lakes: There was no report.
MUD: New signs have been posted at parks and on levees.
Parks: There was no report.
Publicity: Articles are to be given to Christie Barclay by August 24 for the next newsletter.
Website: We hit a big milestone in Facebook in July. We have a total of 914 followers – an increase of 25 from June. The days leading up to our Fourth of July were the busiest on the website. We also saw an increase in hits to the Covenants, By-Laws, and Standing Rules.
Fourth of July was the most active day on our Facebook page. At least a portion of the Fourth of July parade videos were viewed 3,121 times and there were more than 50 comments. I responded to 77 direct messages and Facebook posts. I had to remove/delete three for foul language, but my Facebook filter caught them so nobody saw them.

Old Business:

Digging out ends of coves: Lee Germany will call about this.
Grand Opening at Sunset Park: There will be a grand opening at Sunset Park on Saturday, August 11. Music will be provided by Highway 305, and there will be free food and drinks for all. Bring blankets and lawn chairs and enjoy a wonderful night.

New Business:

Lots for Sale on Maple Hill: The Board will discuss sale of lots with prospective buyers.
Button checks at the beach: Checking should be consistent. There is a need to check on boats in lakes early in the mornings.
Trailer parking at the basketball court; handicap parking at Sunset Park and the basketball court: We are getting bids to add parking spaces at the basketball court. Vicki Dye will order handicap signs for both areas.
Shred-It Truck during yard sale: Vicki Bari will check on having the Shred-It truck available.
Nominating Committee for Annual Meeting: The Committee will consist of Vicki Bari, Vickie Wilder, and Vickie Dye.
Suspension letters for ACC infractions: David Jones moved to have security deliver suspension letters to residents. Under Mississippi law, after the third attempt a security member and a Board member may post the letter on the resident’s door. That constitutes being served. Propose charging the resident $25.00 to pay security for processing fee. Sharon Dytrt seconded the motion. The motion passed.

The next Board Meeting will be Monday, September 10, 2018, at 7:00 p.m.
The meeting was adjourned at 8:15 p.m.
Respectfully Submitted, Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, July 2, 2018

The meeting was called to order at 7:04 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen,
Benny Babb, Wayne Finch, Kathy Haas, and Jim Berggren. A quorum was present.

Residents’ Comments: Ralph Crafton, Lots 456 & 457, asked about a home on Bienville that
needs to have grass and bushes cut. A first infraction letter has been sent to that home.
Kate Watson, Lot 279, reported a car in a yard. This will be checked on.
Minutes: It was moved and seconded to accept the Minutes of the June, 2018 meeting. Motion
passed.
Treasurer’s Report: The treasurer’s report will be presented at the August meeting.

Committee Reports:
Security: Trespass warning to one individual; beach warning to an individual with a cooler
under pavilion drinking beer.
Finance: 92% of residents have paid 2018 dues. Preparation is being made to send a worksheet
to our attorney to prepare for liens on properties with unpaid dues.
Community Center: The Community Center was rented six times in June. There was a
birthday party, a church dinner, a bridal shower, a family reunion, a homeschool event, and a
wedding. Life Bridge Church is renting in July.
Welcome: Three welcome bags were delivered in June to Devin Thompson, 4536 Victoria;
Matthew Blackwell, 4512 Okeechobee; and Jonathan Gaines, 4700 Victoria.
ACC Approvals: Jacob Lantrip, Lot 283, 2625 Geneva obtained permission to build a new
patio cover.
ACC Violations: Two final violation letters were sent. The property owners have ten days to
comply before privileges will be suspended. Other property owners have brought violations into
compliance.
Recreation: There will be a parade and activities at the Community Center, including a pot
luck dinner, on July 4, 2018.
Lakes: Water samples were taken in June.
MUD: Signs have been ordered for boat trailer parking at the docks. Jason Motz will help with
placement of new signs. The land by the basketball court has been box bladed and grass seed
has been ordered for planting in that area.
Parks: The pavilion and play area are almost completed. The property will be graded and grass
seed or sod will be planted. Sand and borders are finished at Okeechobee Park. Picnic tables
will be placed at the pavilion for the Fourth of July festivities.
Bennie Babb will get quotes for overflow parking area at the basketball court.
Publicity: Christie Barclay has offered to help with the Newsletter.
Website: This has been the busiest month ever for the website and Facebook. This last week
has had 1,035 pages viewed on the website. That is a record for one week. The top pages were
“Covenants and Rules” and Events. New features on the website include live weather fed by
Sam Barclay’s weather station on the lake and an improved newsletter page. Facebook now has 879 followers and 861 likes. There are a lot more interactions on Facebook. Last month there were 32 direct responses to messages and questions about various Bridgetown and county related issues. There were 116 responses and acknowledgements on Facebook. New Facebook measures include automatic replies to people messaging Facebook and directing them to contact the Board or Security directly if there is a pressing issue.

Old Business:
A. Digging out ends of coves: Bennie Babb will contact B.P. Haulers about digging out
the ends of some coves. They have a long reach excavator.
B. Grand Opening at Sunset Park: There will be a grand opening at Sunset Park on
Saturday, August 11. Music will be provided by Highway 305, and there will be free
food and drinks for all. Bring blankets and lawn chairs and enjoy a wonderful night.

New Business:
A. Suspension for violations: If violations are not corrected on Lot 544 within ten days
of final notice, privileges will be suspended. Certified and regular letters will be sent
at that time
B. Purchase of fireworks by Board: Lee Germany moved to spend up to $500.00 on
fireworks to be used on the levy on July 4. There was a second. The motion passed
unanimously.

The next Board Meeting will be Monday, August 6, 2018, at 7:00 p.m.
The meeting was adjourned at 7:37 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, June, 4 2018

The meeting was called to order at 7:10 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Benny Babb, Sam Barclay, and Jim Berggren. A quorum was present.

Residents’ Comments: There were no residents’ comments
Minutes: It was moved and seconded to accept the Minutes of the May, 2018 meeting. Motion passed.
Treasurer’s Report: It was moved and seconded to accept the Treasurer’s Report subject to audit. Motion passed.

Committee Reports:
Security: There were only a few minor instances. Teenagers on the dock trying to rock it loose
and a couple of kids on four wheelers.
Finance: 85% of residents have paid 2018 dues. Several liens have been paid off. Final notices
were mailed at the beginning of June. Liens will be filed in July on properties whose 2018 dues
have not been paid.
Community Center: The Community Center was rented five times in May. There was a
birthday party, a baby shower, a church dinner and two graduation parties. A homeschool group
is using the Center once a month. This is open to all residents in the community.
Welcome: Three welcome bags were delivered in May to Jimmy and Susan Riley, 4032 Crystal
court; Christopher and Carrie Jeanson, 4012 Crystal Court; and Marty McKee, 2020 Plumas Dr.
ACC Approvals: Paul Stroud, Lot 482, 2601 Bienville Rd. will be constructing a privacy fence along the South side of the property which faces Big Horn. Greg Barnes, Lot 545, 4600 Big Horn Drive N., will be replacing his existing wooden patio cover with an aluminum one which will be bronze and white. There were a couple of approvals for exterior paint colors, but in both cases, they were neutral colors; so, I approved without question. On a side note and knowing that little can be done since people love their privacy, but there are a lot of privacy fences going up as we are having more people move in from the city where every house has one. Let’s hope that the fences will be kept up and not become the eyesore that they are in so many communities. Another thing is that there have been a lot of requests for trees to be cut down. I don’t approve them unless they are dead or appear to be in danger of falling; but people are cutting them down anyway. Again, a mindset that seems to be coming in from communities that do not have any trees; so, people don’t want them.
ACC Violations: After the standing rules are mailed out, letters will be sent to residents who have rules’ violations. Remember, if violations are not corrected, the Board can rescind residents’ use of Bridgetown amenities.
Recreation: There will be a parade and activities at the Community Center, including a pot luck dinner, on July 4, 2018.
Lakes: The Board would like to thank Brian Look and his family for picking up trash around the lakes. Benny Babb, chairman, will call in June about having bass delivered.
MUD: The second bid on purchasing sign posts and having them installed came in higher that the bid by Signs First. Ralph Crafton will help Jim Berggren, chairman, locate places to post signs.
Jeff Sutton has been contacted to smooth stump grinding areas near the basketball court and levees and to plant grass seed in those areas.
Parks: Benny Babb will look at parking area for boats near the basketball court. People are parking on the grass. He will make a recommendation at the July board meeting about expanding the parking area. Jim Berggren will order signs for “Boat trailer parking only”. Bathrooms at the Community Center will be locked at 8:30 this summer.
Publicity: Articles for the next newsletter must be turned in by June 8. Board Committee Chairmen are encouraged to write articles about their committees.
Website: The BCA Board now has control over the website.

Old Business:
A. Standing Rules: A motion was made and seconded that boats, boat trailers and all other types of trailers, RV’s, campers, and motor homes must be parked beside or behind a residence on a continuous hard surface. A role call vote was taken. The motion passed unanimously. It will be included in the Standing Rules that will be mailed to residents.
B. Completion of Sunset Park: A motion was made and seconded to allocate $6,000.00 to complete sand for playground area, fans at pavilion, playground equipment, picnic tables and grills, lights and wiring and electrical work, and sod. The motion was passed unanimously.
C. Summer Points to Remember: Vicki Bari asks all Board members to forward items to remember when using amenities of summer: lakes, beach, etc.

New Business:
A. Communication to Board: Board members were asked to include all Board members in communications when discussing Board activities, etc.
B. Park conduct of children and responsibility of parents: There have been instances of profane language and behavior by minors at the beach. Bridgetown rules state that” abusive or obscene language or behavior will not be tolerated on Bridgetown properties.” Children who act in this manner are the responsibility of their parents. If such action continues, privileges can be suspended for a period of time.
C. Cameras: Lee Germany will get quotes on adding cameras in the park and community center area for security purposes.
D. Grand Opening at newly renovated Sunset Park: Sharon Dytrt will pursue possibility of hiring a band and having a grand opening in early August.
E. Little Library: Permission was asked for and granted to move the Little Library so the books won’t get wet when it rains.

The next Board Meeting will be Monday, July 2, 2018, at 7:00 p.m.
The meeting was adjourned at 8:15 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, May 7, 2018

The meeting was called to order at 7:05 p.m. by President, Lee Germany.
Members present were Lee Germany, Sharon Dytrt, Vicki Bari, Benny Babb, Wayne Finch,
Kathy Haas, Sam Barclay, and Stephanie Herrada. A quorum was present.

Residents’ Comments:
Bessie Pearson, Lot 451, commented that there are many more turtles in the lakes than in prior
years. Benny Babb said he is going to set out turtle traps. Mrs. Pearson also said many boats do
not have lot numbers on them. Sharon Dytrt will write an article for the Newsletter.
Doris Holland, Lots 524 & 527, said she has seen people fishing on the beach. Sharon Dytrt will
write an article for the Newsletter.

Minutes: It was moved and seconded to accept the Minutes of the April, 2018 meeting.
Motion passed.
Treasurer’s Report: It was moved and seconded to accept the Treasurer’s Report subject to
audit. Motion passed.

Committee Reports:
Security: Each security car is equipped with GPS to track routes. Security has been very visible
for the past few weeks.
Finance: 80% of residents have paid 2018 dues. Several liens have been paid off. Final notices
will be mailed at the end of May. Liens will be filed in July on properties whose 2018 dues have
not been paid.
Community Center: The Community Center was rented three times in April. There was a
birthday party, a church dinner and a wedding rehearsal dinner. A homeschool group is using
the Center once a month. This is open to all residents in the community. Life Bridge church will
not rent the Center in June since their pastor resigned, and they may disband.
Welcome: The Welcome Committee delivered Welcome bags to five new residents.
ACC Approvals: Joshua Kennedy, Lot 635, at 4178 Star Landing Rd. He will be constructing a
privacy fence around the back of the property. The fencing will consist of wood with horizontal
slats along the front and side of the enclosed area and wood with welded wire across the back
side of the property.
-Trever and Shelby Muccilo, Lot 314, 2330 Geneva Dr. will be constructing a wooden privacy
fence around the back side of the property.
-Dustin and Bonnie Hectorn, Lot 650 at Bienville Rd. have requested removal of a large tree due
to its proximity to their home and limbs falling out of it, which have hit their vehicles; and they
want to remove it before a limb strikes one of their small children.
ACC Violations: Letters were sent to three residents concerning tall grass and trash in yard.
Recreation: There will be a parade and activities at the Community Center, including a pot
luck dinner, on July 4, 2018.
Lakes: Benny Babb, Chairman, will call in May to order Florida strain large mouth bass. He
will test the lakes during the second week in May. He will set out turtle traps.
MUD: Johnson’s Tree Service is wrapping up branch removal and tree trimming at Victoria Park
and in the access area on Windermere.
Parks: Sand and landscaping timbers have been added under and around playground equipment
at Okeechobee Park. Sam Barclay will install new chains on the swings. The cement pad for the
pavilion at Sunset Park will be poured on May 14.
Publicity: Articles for the next newsletter must be turned in by June 8. Board Committee
Chairmen are encouraged to write articles about their committees.
Website: The BCA Board now has control over the website. FB has 815 likes. Christie
Barclay, Webmaster, will write an article about the official website.

Old Business:
Standing Rules: A motion was made and seconded to accept the new standing rules
with the addition of changes from DeSoto County ordinance concerning barking dogs and
parking of boats, trailers, etc. The motion passed. When they are competed, the updated standing
rules will be mailed to each residence and will be made available on the website.

New Business:
A. Playground Equipment – The Board will look on the website and bring back
information at the Board Meeting in June
B. Summer Points to Remember – Vicki Bari asked Board members to send ideas for
important items to be remembered during the summer.
C. Yard of the Month – Kathy Haas and Stephanie Herrada will choose a Yard of the
Month beginning in June. A sign will be placed in the yard, and a picture put on the
website. Kathy Haas will write an article about this for the Newsletter.
D. Beach Security – The Board will hire Corporate Protective Services to patrol the
beach area during the summer. David Jones will be asked to contact them.
E. Forklift – A motion was made and seconded to approve up to $1,000.00 to rent a
forklift to use in erection of pavilion.

The next Board Meeting will be Monday, June 4, 2018, at 7:00 p.m.
The meeting was adjourned at 8:11 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, April 2, 2018

The meeting was called to order at 7:03 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Sharon Dytrt, Frankie Allen, Wayne Finch,
Kathy Haas, Sam Barclay, and Jim Berggren. A quorum was present.

Appointment of Board Member:
Debbie Ketchum was appointed to the Board for a two-year term. She will be chairman of the
ACC Violations Committee.

Residents’ Comments:
Billy Mitchell, Lot 602, said he sees speeders every day on Itasca and people who do not stop at
stop signs. Lee Germany will call the County Supervisor about installing stop sign bumps.
Ellen Wardle, Lot 307, is concerned with fallen trees on common property behind her home.
Wayne Finch and Vicki Bari will call Mike Johnson to assess the situation.
Minutes: It was moved and seconded to accept the Minutes of the March, 2018 meeting.
Motion passed.
Treasurer’s Report: There was no Treasurer’s Report.

Committee Reports:
Security: There will be a meeting of the Security Committee and Officers. There will be
continued checking for up-to- date buttons and/or arm bands. There is a need to update standing
rules.
Finance: Second notices for late dues have been sent out. Letters have been sent from our
attorney to homeowners with past dues accounts. 68% of 2018 dues have been collected.
Community Center: The Community Center was rented five times in March. There were three
birthday parties, a going away party, and a church dinner. The spring and summer month rentals
are filling up fast.
Welcome: There was no report.
ACC Approvals: Jessica Bock, Lot 66 at 4530 Okeechobee Drive – Wooden privacy fence to
right side of property and to back of storage building.

ACC Violations: Debbie Ketchum will be the Chairman for the committee.
The Board asked the Secretary to write a letter to the owner at 4100 Windermere concerning a
tree that has fallen into common property.
The Board asked that an infraction letter be sent to Lot 584 concerning barking dog.
A letter will be send to owners of Lot 251 concerning payment of dues and receiving OK from
ACC Approvals Committee for house plans for new building.
Recreation: The Easter Egg Hunt at Okeechobee Park was a success.
Lakes: There was no report.
MUD:
*Stump Grinding: A motion was made and seconded that the swath method for stump grinding
at three locations will be used at a cost of $1,800.00 or less. The motion passed
*Signs: The cost of buying and installing sign posts is $25.00 each for 30 poles, $50.00 for
hardware, and $1,050.00 for labor. David Jones will get a second bid for post installation in ten days.
A motion was made and seconded to have park signs bought and installed not to exceed
$1,800.00. The motion passed.
*Street Lights: Wayne Finch will contact our lawyer for a standard waiver.
*Parks: The new wall was built in the beach area. It was not done to Sam Barclay’s specification. It drops down on the west end. Sam asked for a copy of the contract on the wall. The secretary will get it for him. Sam Barclay is replacing swing chains at Okeechobee Park.
Publicity: Articles for the next newsletter must be turned in by June 8. Board Committee
Chairmen are encouraged to write articles about their committees.
Website: Our Facebook Page has had 820 likes. People have talked about the Little Library and
safety concerning the fake fish story. The Web Site traffic remains steady all month. It has
become an ordeal trying to moved our Email to a different server. The Secretary will send Sam
Barclay a list of Board contacts.

Old Business:
Update on Concrete at pavilion and storage shed: The Board is getting quotes on
concrete.
Update on pavilion at the beach: The pavilion will be erected starting May 18.
Cleanup Day: There will be a community Cleanup Day on April 14. It will start at 1:00
at the Community Center. Dinner will be provided at 5:00.
Standing Rules: There will be a meeting on April 20 at 6:00 to discuss and recommend
standing rules, which will be brought to the May Board meeting for approval. The Secretary will
send current standing rules to each Board member.

New Business:
A. Buttons and Arm Bands: When dues are paid, residents receive two buttons and two arm bands. The Board was encouraged to think of other ways to prove residency.
B. Request to train in lakes for triathlon: A couple has asked to use the lakes to train for triathlon and iron man meets. The Secretary was asked to send a hold harmless agreement to them to be signed and notarized before approval is given.
C. Security Committee Meeting: A meeting will be set for the Security Committee and Board officers.

The next Board Meeting will be Monday, May 7, 2018, at 7:00 p.m.
The meeting was adjourned at 8:44 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, March 5, 2018

The meeting was called to order at 7:15 p.m. by President, Lee Germany.
Members present were Lee Germany, Sharon Dytrt, Frankie Allen, Benny Babb, Wayne Finch,
Sam Barclay, Stephanie Herrada, and Jim Berggren. A quorum was present.

Residents’ Comments:
Bessie Pearson, Lot 451, informed the Board that recycling does not have back door pick up.
Mr. Bianchi, Lot 584, asked about rules concerning barking dogs.
Appointment of Board Member:
Sharon Dytrt appointed Kathy Haas to fill an open Board position. The appointment is for a two-
year period, ending in October, 2019. Sam Barclay seconded. Vote was unanimous.
Minutes:
Stephanie Herrada moved to accept the February Board Meeting minutes. Benny
Babb made a second to the motion. The motion carried unanimously.
Treasurer’s Report: There was no Treasurer’s Report.

Committee Reports:
Security: There has not been much accountability. Board purchased GPS for the cars to
account for time spent in making rounds.
Finance: Liens have been filed on all properties with dues not paid in 2017. Sixty-one percent
of 2018 dues have been collected. Second dues notices will be mailed at the end of March.
Community Center: The Community Center was rented four time in February. There was a
church dinner, an anniversary, a baby shower and a memorial service. Life Bridge Church
continues to rent each Sunday morning and some Wednesday evenings.
Welcome: Visits were made to two families. There are two new listings of property for sale.
ACC Approvals: There were no requests for approvals in February.
ACC Violations: A chairman is needed for this committee.
Recreation: The Easter Egg Hunt at Okeechobee Park is the next function.
Lakes: Benny Babb moved to stock Florida strain largemouth bass in June. Frankie Allen
seconded. Motion passed.
MUD: Jim Berggren reported that there are still three street lights that need repair. Several new
street lights will be installed when the list is complete. Signs have been picked up and he will
check on posts and installation. Stump removal will begin this month.
Parks: Wayne Finch and Sam Barclay cleaned some greenway areas. A Community cleanup
day is needed. A date will be set. Sam will begin repair of swings in Okeechobee Park in
March. Victoria Park will be cleaned up.
Publicity: Kathy Haas will be the chairman for this committee. She will work with Joe Butler to
have the newsletter ready by the end of March. She is working on articles concerning dogs
barking and a cleanup day for the community.
Website: Sam Barclay and the webmaster are taking steps to transfer the web site domain to
Weebly.

Old Business:
Pavilion at Sunset Lake: Sam Barclay moved to accept the bid from Kirby Building
Systems, including concrete work, not to exceed $20,000.00 for a pavilion at the beach.
Stephanie Herrada seconded. Motion passed.

New Business: There was no new business.

The next Board Meeting will be Monday, April 2, 2018, at 7:00 p.m.
The meeting was adjourned at 8:25 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting
Monday, February 5, 2018

The meeting was called to order at 7:10 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Wayne Finch, Sam Barclay, Stephanie Herrada, and Jim Berggren.   A quorum was present.

Residents’ Comments:
There were no residents’ comments.
Minutes:   David Jones moved to accept the January Board Meeting minutes. Vicki Bari made a second to the motion. The motion carried unanimously.
Treasurer’s Report: Sharon Dytrt moved to accept the Treasurer’s Report prior to audit. Stephanie Herrada made a second to the motion. The motion passed.

Committee Reports:
Security: There was one call in January. The Fire Department is looking for new members.
Finance: Liens will be filed on three properties in February.
Community Center: The Community Center was rented two times in January. There was a birthday party and a baby shower.
Welcome: No visits were made in January.
ACC Approvals: There were no requests for approvals in January.
ACC Violations: A chairman is needed for this committee. The County was called to check on several residences that are out of compliance.
Recreation: The Easter Egg Hunt at Okeechobee Park is the next function.
Lakes: There was no report.
MUD: Nine of the eleven street lights that were out have been fixed. The Committee is checking the neighborhood for places where new street lights are needed. A report will be given at the March meeting.
Parks: Plans are being made for upgrades to the park at Lake Sunset.
Publicity: Joe Butler will publish the Newsletter. Articles are needed by February 22.
Website: Facebook now has 781 likes. In January, posts had a reach of 2,867 and 1,404 post engagements. Information regarding the winter storm and road closures were the most followed in January.
The app used to post meeting minutes has been changed and should make it easier for people to view on their phones. Moving the Board email to correspond to the mybridgetown.org website would cost $4.08 a month for one email address and 30 aliases (for example – an email sent to [email protected] could go to 30 different people). The email would be a G suite account – which comes with useful programs for documents, spread sheets and cloud storage. Stephanie Herrada moved to change our email to [email protected]. Wayne Finch made a second. The motion passed.

Old Business:
Playground at Okeechobee Park: Sharon Dytrt moved to put sand under the playground equipment, surrounded by landscape timbers or cross ties, at Okeechobee Park. Frankie Allen made a second to the motion. Motion passed.
Rip rap rock: Frankie Allen moved to spend up to $2,000.00 for additional rip rap, size 200 or under. David Jones made a second to the motion. Motion passed.
Sand and Containment at beach and playground: Frankie Allen moved that we accept the bid as is with cypress, and that we approve up to an additional $5,000.00 for site work, dirt work, water diversion away from the beach wall and retaining wall. All prepped for future projects. Sharon Dytrt made a second to the motion. Motion passed.
Storage Shed: Stephanie Herrada moved that we purchase a 10 X 16 shed from Backyard Landscape, Nesbit, MS for $2,545.00 plus taxes and fees. Frankie Allen made a second to the motion. Motion passed.
Signs: Jim Berggren will pick up the signs that will be posted throughout the parks and lake areas.

New Business:
Frankie Allen and Stephanie Herrada will find volunteers to pick up trash in the Bridgetown common areas.

The next Board Meeting will be Monday, March 5, at 7:00 p.m.
The meeting was adjourned at 8:45 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting:
Monday, January 8, 2018
The meeting was called to order at 7:05 p.m. by Secretary, Sharon Dytrt.
Members present were Sharon Dytrt, Frankie Allen, Benny Babb, Wayne Finch, Sam Barclay, Stephanie Herrada, and Jim Berggren. A quorum was present.

Residents’ Comments:
Emily and John Harris, Lot 542, discussed interest of several neighborhoods in forming a Bridgetown township. Discussed cost of fire and police and a need to find out how many homes are in the area that are interested. Forrest Randall on Lewisburg, MS Community Group will email information to the board.
Minutes: Frankie Allen moved to accept the December Board Meeting minutes. There was a second to the motion. The motion carried unanimously.
Treasurer’s Report: There was no Treasurer’s report.

Committee Reports:
Finance: Invoices for 2018 have been mailed. Liens will be filed on seven properties that are a year behind on dues.
Community Center: The Community Center was rented six times in December. There were two dinners, two birthdays, one wedding shower, and one vendor sale. Santa Claus read stories and talked to the children on Sunday, December 3. Hot chocolate and cookies were served.
Welcome: Three properties are for sale, three are pending sale. There are eight new families to visit.
ACC Approvals: There were no requests for approvals in December.
ACC Violations: Eight first infraction letters will be sent out.
Recreation: There was no report.
Lakes: Looking for Christmas trees to put in the lakes. Getting bids for seawall.
MUD: Following up on eleven bad lights. There is a work order for 1/9/2018. Trying to add additional lights. No one says they have the right information for us.
Parks: New chains are being put on swings at Okeechobee.
Publicity: There was no report.
Website: Web Site and Facebook are both staying busy.

Old Business:
Old business was forwarded to the February meeting.

New Business:
There are three open positions on the Board.
Sharon Dytrt moved to raise the fees for mailing buttons to $5.00 since postage rates have increased. Benny Babb made a second to the motion. It passed.

The next Board Meeting will be Monday, February 5, at 7:00 p.m.
The meeting was adjourned at 7:45 p.m.
Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association Board Meeting:
Monday, December 4, 2017
The meeting was called to order at 7:00 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Wayne Finch, and Jim Berggren.   A quorum was present.

Residents’ Comments: There were no residents’ comments
Minutes: Frankie Allen moved to accept the November Board Meeting minutes.   David Jones seconded the motion. The motion carried unanimously.
Treasurer’s Report: Treasurer’s Report was carried over to January meeting.

Committee Reports:
Finance: 95% of 2017 dues have been collected. Liens are being prepared on properties that have outstanding 2017 dues. They will be filed in January.
Community Center: The Community Center was rented ten times in November. There were two birthdays, three dinners, one bridge party, one wedding, two thanksgiving dinners, and one meeting. The Boy Scouts used the building as a center for collecting food for the food drive.
Welcome: The Welcome Committee visited five new residents in November.
2525 Geneva: Kevin and Kristy Scallorn
4530 Okeechobee: Jessica Bock
4291 Starlanding: Clarence and Kathleen Gaddy
2330 Geneva: Trever and Shelby Muccillo
4161 Windermere: Shani Jo Ingle
ACC Approvals: Two approvals were given in November.
            Lot 442, 4850 Mead Rd. – Wooden privacy fence along East side of property
            2754 Beaver Head – Replace picket fence with wooden privacy fence.
ACC Violations: This was a quiet month.
Recreation: Santa Claus was at the Community Center on Sunday, December 3.
Lakes: Carried over to January
MUD: Jim Berggren stated that he has check and made a list of all street lights that are out. There are nine lights out. Residents are encouraged to report any lights out to Facebook and the Bridgetown web site. Jim will give the list to the County.
Parks: Carried over to January
Publicity: Carried over to January
Website: Carried over to January
Special Events: Carried over to January

Old Business:   Carried over to January

New Business:
Standing Rules: Board members were given a tentative list to study and discuss at the January meeting.

The next Board Meeting will be Monday, January 8, 2018, at 7:00 p.m.
The meeting was adjourned at 7:15 p.m.

Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association
Board Meeting: Monday, November 6, 2017

The meeting was called to order at 7:05 p.m. by President, Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, Benny Babb, Wayne Finch, April Mahony, Sam Barclay, Stephanie Herrada, and Jim Berggren. A quorum was present.

Election of Officers: The following officers were elected for 2018.
President: Lee Germany
Vice President: David Jones
Treasurer: Vicki Bari
Secretary: Sharon Dytrt

Residents’ Comments:
Herb Ochs, Lot 348, said it is not necessary to make motions when electing officers.
Phyllis Pangelina, Lot 401, thanked the Board for work on Octoberfest. She stated concerns about the playground at Sunset Lake.
Joseph and Charity Filippo, Lot 546, want to become active community members to help in any projects the Board has.
Security Report: Since Jason Motz was present to give an update on security, this report was moved up in the agenda. Motz says there is a vagrant in the neighborhood. He has fled from Security, so an FAA licensed pilot will fly a drone over the wooded areas to find his camp. Jason will write an article for Face Book and the Web Site. He suggested being watchful and keeping lights on at night. Jason will give Vickie Bari a list of street lights that are out so they can be fixed. Security personnel will begin carrying Narcan to reverse opioid overdoses that may occur.
Minutes: April Mahony moved to accept the September Board Meeting minutes. Stephanie Herrada seconded the motion. The motion carried unanimously.
Treasurer’s Report: Sharon Dytrt moved to accept the Treasurer’s report prior to audit. April Mahony seconded the motion. The motion carried unanimously.

Committee Reports:
Finance: 95% of 2017 dues have been collected. Liens are being prepared on properties that have outstanding 2017 dues. Waste Connections will make $1,000.00 donation to Bridgetown for use of our land to store trash barrels.
Community Center: October was a busy month at the Community Center. The building was rented five times for a baby shower, a family reunion, a wedding, a church dinner, and an event that was open to the public. Octoberfest was on Saturday, Oct. 28, and the Annual Business Meeting was held Sunday, Oct. 29.
Welcome: We were unable to find anyone home when we visited.
ACC Approvals: There were no requests for approvals in October.
ACC Violations: This was a quiet month.
Recreation: Octoberfest was a success. Santa will be at the Community Center on Sunday, December 3.
Lakes: We are waiting for bids/reports on the sea wall on the levees.
MUD: This was a quiet month. Nothing new to report.
Parks: Sam Barclay is getting quotes for rebuilding the wall at the beach and for sand on the beach and park area. Sam is going to fix the chains on the swings at Okeechobee Park, and Jay Curry will fix the picnic table.
Publicity: April Mahony will become chairman of this committee. Articles need to get to Robert Wilder by November 18. Jason Motz is writing an article about Security. Vicki Bari will write article about Santa Claus.
Website: We have 771 followers on Face Book. The Website has 5,957, with 400 views a week.
Special Events: April Mahony will chair this committee.

Old Business:
Playground equipment at Okeechobee Park: will be carried over until next meeting.
Sand and Containment at beach and playground: getting bids, carried over.
Sea Walls on levees: getting bids, carried over.
Legal representation for Board: Meeting on November 17. Revisit next month.
Fallen trees: trees have been cut and trimmed on common properties. Will add property at Itasca and Windermere
.
New Business:
Open lines of communication: The President asked that any information important to the Board be shared with Board President and Members.
Storage shed behind Community Center: Lee Germany will compare prices and share at next meeting.
Standing Rules: Sharon Dytrt will type up and send out to the Board. These will be included in an upcoming Newsletter.
Holes at Lake Sunset: Jeff Sutton will fill holes at the park.

The next Board Meeting will be Monday, December 4, 2017, at 7:00 p.m.
The meeting was adjourned at 8:30 p.m.

Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association
Board Meeting: Monday, September 11, 2017

The meeting was called to order at 7:00 p.m. by Vice President David Jones.
Members present were David Jones, Sharon Dytrt, Frankie Allen, Wayne Finch, Sam Barclay, Stephanie Herrada, and Jim Berggren. A quorum was present.

Residents’ Comments:
Herb Ochs, Lot 348, turned in a letter and pictures concerning blockage from the drainage ditch into Lake Sunset on common property beside his home and a tree that is about to fall. Wayne Finch will contact Mike Johnson about cutting the tree down. He will contact Bennie Babb, chairman of the lakes committee concerning the blockage in McCloskie Park.
Robert Wilder, Lot 430, stated that the next newsletter must be mailed by the end of September. All articles must be in by Friday, September 15. He asked about the Cub Scout food drive which takes place in October. The Scouts will hand out flyers October 4 and collect food on October 11.
Minutes: Stephanie Herrada moved to accept the August Board Meeting minutes. Frankie Allen seconded the motion. The motion carried unanimously.
Treasurer’s Report: The report will be carried over to the October meeting.

Committee Reports:
Security: The Security report will be carried over to the October meeting.
Finance: 94% of 2017 dues have been collected. Liens are being prepared on properties that have outstanding 2017 dues.
Community Center: August was quite busy at the Community Center. The building was rented for a birthday party, an all-day wedding, a church luncheon, and a wedding shower. The fall and early winter months are booking up; so, if you want to use the Community Center, come in early to rent.
Welcome: Four families were visited in August:
4234 Starlanding: David and Jacqueline Guin
2651 Maple Hill: Robert Burns II
2729 Maple Hill: Stanley and Jennifer Shepherd
2194 Itasca: Thomas and Debra Marsh
ACC Approvals: There were no approvals given in August.
ACC Violations: There was no report.
Recreation: There was no report.
Lakes: There was no report.
MUD: Stumps will be ground in the parks. The bent post at Sunset Lake will be repaired.
Parks: Sam Barclay is getting quotes for rebuilding the wall at the beach.
Publicity: There was no report.
Website: Web page visits remain steady. Most popular pages continue to be the Community Center page, events, and standing rules.  724 likes on Facebook. That is a 50% increase from the year before.
People have either liked, commented or shared posts 1,004 times in the last month.
Top questions this month are regarding next month’s yard sale and community center availability.
94 people voted in the poll about what events they would like to see. The results were forwarded to April Mahoney last week. Working on updating picture sections and slide shows. Computer problems have slowed the process down.

Nominating Committee: The following Board members were nominated for two -year terms. Voting will take place at the Annual Meeting.
Benny Babb
Jim Berggren
Sharon Dytrt
Wayne Finch
Aren Harris
Stephanie Herrada
April Mahoney

Old Business:
Standing rules: This item will be taken up at the September meeting.
Legal Representation for Board:  A committee will meet with two legal representatives on September 14 or 15.
Playground Equipment: Tabled until a later date.

New Business:
Arm Bands: Frankie Allen moved to purchase arm bands to be given to residents with buttons when 2018 dues are paid. Stephanie Herrada seconded the motion. The motions passed unanimously.
Committee Reports: Wayne Finch moved to limit Committee reports to 15 minutes unless there is an emergency. The motion was seconded. Discussion was held. Wayne Finch moved to amend the motion to read that Committee reports be limited to 10 minutes unless the Board moves to extend the time. The motion was seconded. The motion passed unanimously.

The next Board Meeting: will be Monday, October 2, 2017, at 7:00 p.m.
The meeting was adjourned at 7:51 p.m.

Respectfully Submitted
Sharon Dytrt, BCA Secretary

Bridgetown Community Association
Board Meeting: Monday, August 7, 2017

The meeting was called to order at 7:05 p.m. by President Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, Frankie Allen, April Mahony, Benny Babb, Sam Barclay, Jim Berggren, and Jason Meyers.   A quorum was present.

Al Hamberlin presented information concerning replacing the seawalls on the levees with rip rap, building a retaining wall on the site of the playground with stone, and replacing the floor of the dock at Sunset Lake. He gave estimated costs of $100,000.00 for the work at the levees, $5,000.00 to replace the dock flooring, and $12,000.00 - $14,000.00 to build the stone wall at the playground.

Residents’ Comments:
Devin Mahony asked to become a member of the ACC Violations Committee. The Board approved his request.
Minutes: David Jones made a motion to accept the July Board Meeting minutes.   Benny Babb made a second to the motion. The motion carried unanimously.
Treasurer’s Report: The report will be carried over to the September meeting.

Committee Reports:
Security: There was no report.
Finance: 94% of 2017 dues have been collected. Final dues letters will be sent in early August. Payments are due by September 1, after which time liens will be processed on the properties in question.
Community Center: The Community Center was quite busy in July. Fourth of July activities took place all day with games for children, magic show starring Joel Hairston, and a huge pot luck dinner in the evening. The building was rented for a three-day Vacation Bible School, which was open to all residents in Bridgetown. There were two family reunions and two baby showers.
Welcome: There are eight new families who will be visited in August.
ACC Approvals:
Lots 205/206, 2121 Plumas Drive: Install 10X10 storage building on existing foundation.
Lots 534/535, 4605 Huron Rd.: Replace roof and exterior painting.
Lot 200, 2145 Plumas Dr.: Addition to existing deck.
Lot 581, 2701 Cedar Bluff: Culvert being put in to help prevent erosion and flooding, will top off with crushed stone or gravel to have access to storage building and patio area.
Lot 632, 4177 Star Landing Rd.: New home construction.
Lot 511, 4540 Huron Rd.: Enclose carport, put up fence, driveway expansion, future covered parking.
Lots 456/457, 4778 Huron Rd.: Remove damaged trees.
Lots 643/654, 4428 Bienville, Rd.: Various porch and deck improvements.
Lot 498, 4569 Bienville: Remove storm damaged/ant infested sweet gum tree to prevent damage to home and in hopes of saving cherry tree.
ACC Violations: There have been a lot of violations reported. Most residents are making corrections. A few are not. Lot 521: DeSoto County has become involved.
Recreation: Fourth of July was an excellent event. Thanks to all members and volunteers who helped make this a success. An estimated 500 people attended the pot luck dinner.
“My Little Library” will be divided according to adult and children’s books. It will be located outside the community center. It will be locked at night. April Mahony made a motion to approve “My Little Library” revisions at a cap cost of $200.00. Sharon Dytrt made a second to the motion. The motion passed unanimously.
The survey which was conducted on the Bridgetown Website cited the three most popular activities for the year would be (1) Movie night, (2) Meet and greet, and (3) Paint night.
Activities for the coming year will be Octoberfest, with an addition of Backyard Campout, chili cookoff for Super Bowl; Mom’s paint night; a pot luck trivia night, and an addition to Festival of Lights of a light scavenger hunt, carol singing and taking cookies to neighbors.  April Mahony made a motion that the Board approve $500.00 initial expenditure to order Bridgetown T shirts to sell. Profits would be used to sustain community involvement events. Surplus would be donated to the Playground rebuilding. Sharon Dytrt made a second to the motion. The motion was passed unanimously.
Lakes: Benny Babb discussed having a hydrographic survey of the whole lakes and a sediment survey in the coves.
MUD: Estimates are needed on stump grinding in the parks.
Parks: Sam Barclay proposed getting bids on a proposal he presented to rebuild a wall with wood at the playground area in the park at Sunset Lake. A group of Board members met with our lawn contractor. Parks have been mowed and trees cut back.
Publicity: Articles for the newsletter must be submitted to Aren Harris no later than September 12. The upcoming Newsletter will have proxies included and must be postmarked by September 30.
Website: In the survey that was taken concerning recreational activities, 75 people voted. Facebook has over 700 followers, with an increase of 130 during the past two months

Old Business:
Standing rules: Sharon Dytrt made a motion to include a standing rule that states no dogs in the parks or park waters. April Mahony seconded. The motion was passed.
Sharon Dytrt made a motion to include a standing rule that states no alcohol in the parks. April Mahony seconded. The motion passed.
Board members were asked to email any new standing rules to David Jones. The standing rules will then be emailed to the Board for its consideration. The proposed standing rules will be brought before the Board at the September Board Meeting for approval.
Legal Representation for Board: Tabled until a later date.
Playground Equipment: Tabled until a later date.

New Business: Vickie Bari made a motion to explore and find several teenagers to help pick up trash or leaves at the park. A budget not to exceed $150.00 would be available for payment. April Mahony seconded the motion. The motion passed unanimously.

The next Board Meeting will be Monday, September 11, 2017, at 7:00 p.m.
The meeting was adjourned at 9:30 p.m.

Respectfully Submitted
Sharon Dytrt
BCA Secretary

Bridgetown Community Association
Board Meeting: Monday, July 10, 2017

The meeting was called to order at 7:00 p.m. by President Lee Germany.
Members present were Lee Germany, David Jones, Vicki Bari, Sharon Dytrt, April Mahony,
Benny Babb, Wayne Finch, Sam Barclay, Aren Harris, Stephanie Herrada, and Jason Meyers.
A quorum was present.

Residents’ Comments:
Larry Dorris, Lot 256, asked for information about the legality of four wheelers and golf carts
using the roads in Bridgetown. It is against DeSoto Co. law, so only the Sheriff’s Dept. or police
can enforce that law. Mr. Dorris will contact the Sheriff’s Dept.
Charles Branch, Lot 496, stated that the two lots beside his property and behind the Bridgetown
Market need to be mowed. The trees that line his property are also causing damage to his
driveway and the foundation of the home. Those two lots are not part of the Bridgetown HOA,
so the Board has no enforcement power. Vicki Bari will contact DeSoto County and will let Mr.
Branch and his daughter Mrs. Fields know the outcome.
Sherry Raines, Lot 522, says the property at 2691 Birch Island needs grass to be mowed and junk
and branches removed from the property. A letter was sent to the homeowner last month. The
ACC Violations Committee will contact the property owner.
Vickie Dye, Lot 602, asked about setting up a library for children and/or adults at the
Community Center. This would be a free library where people could borrow and return books
on the honor system. She will bring donations of books and work with others to put up shelves.
James King, Lot 270, has issues with drainage and water coming onto his property from another
property. The neighbor across the road on Malone has dug a ditch and water is coming into his
yard. He was given two contact numbers at DeSoto Co. government offices. Mr. King also
offered to donate time and to help find a contractor to rebuild the playground at the beach.
Minutes: April Mahony made a motion to accept the June Board Meeting minutes. Stephanie
Herrada made a second to the motion. The motion carried unanimously.
Treasurer’s Report: Sharon Dytrt made a motion to accept the Treasurer’s Report prior to
audit. Sam Barclay made a second to the motion. The motion carried unanimously.

Committee Reports:
Committee Reports were not given. They will be included in the minutes.

Old Business:
Rule concerning parking boats, trailers, etc.: Boats, trailers of any kind, four wheelers,
campers and RVs must be parked beside or behind a residence on a hard surface such as
concrete, asphalt, continuous pavers or crushed limestone.
Sink holes on levees: Jason Meyers presented a bid from Bubba Wilson’s ALLSCAPE to repair
the sea wall along both sides of the levee between the lakes. He will bring two more bids to the
August meeting.
Dredging the lakes: Lee Germany and Benny Babb are collecting bids to survey and dredge the
lake in the coves. Lee Germany will call a meeting of the Parks, Lakes and MUD committees to
discuss this. They will bring information to the August meeting.
Signs in parks and at docks: Aren Harris, April Mahony and Jay Curry will meet with the sign
company the week of July 10 to place the new signs. Vicki Bari will send an email to these
people to let them know when the signs will be delivered.
Playground Equipment: Bids from CLS Outdoor Services were presented. It was decided that
the sea wall and prep work would be done before a decision was made on the equipment. April
Mahony will ask Bubba Wilson, Kevin Schilling and Benny Criddle to give bids on the wall and
prep. for the playground. Vicki Bari will check with the insurance company to see what type of
wall is required. Wayne Finch, Sam Barclay, David Jones and Lee Germany will set the
parameters for this construction. April Mahony will check on rubber matting. April and Lauren
Germany will meet with people to give bids on concrete wall with wood encasing.
Legal Representation for Board: Wayne Finch and Vicki Bari send covenants to two legal
representatives.

New Business:
Security at Beach: Our security company is handling security at the beach.
Repair or replacement of outside doors at the Community Center: Vicki Bari will call
Kevin Schilling concerning doors and new locks.
Standing Rules: Board members are asked to submit rules they would like to have included in
the standing rules to the Secretary. The Secretary will type and email the list to the Board. The
rules will be discussed and voted on at the August meeting.

The next Board Meeting will be Monday, August 7, at 7:00 p.m.
The meeting was adjourned at 8:40 p.m.

Respectfully Submitted
Sharon Dytrt
BCA Secretary

BCA board Meeting Minutes

Bridgetown Community AssociationBoard MeetingJuly 1, 2024

Bridgetown Community AssociationBoard MeetingMarch, 2024A quorum was not present so no official business could be conducted.

Bridgetown Community Association
Board Meeting
July 1, 2024

Bridgetown Community Association
Board Meeting
March, 2024
A quorum was not present so no official business could be conducted.